Board Agendas - FY03-04

July 9, 2003

I.       Roll Call

II.      Opportunity for Visitors to Speak

III.     Consent Agenda - Action Required

               A. Minutes June 11 Board Meeting

               B. Treasurer’s Report

               C. Payment of Bills

IV.      Director’s Report

V.       Assistant Director’s Report

VI.      Communications

VII.     Committee Reports

               A. Finance

               B. Personnel/Policy

               C. Physical Plant

               D. TIF Ad Hoc

VIII.    Unfinished Business

               A. Committee Assignments

IX.      New Business

               A. Resolution 04-2 Authorization to Prepare B & A-Action Required

               B. Ordinance 04-4 .02% Building & Maintenance-Action Required

               C. Ordinance 04-5 Annexing Willow Glen - Action Required

               D. Per Capita Grant - Action Required

X.       Executive Session - 5 ILCS 10/2(c)(6) - Purchase or Lease of Real Property for the Use of the Public Body, Including Meetings Held for the Purpose of Discussing Whether a Particular Parcel Should be Acquired.

XI.      Adjourn

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August 13, 2003

I.            Roll Call

II.          Opportunity for Visitors to Speak

III.         Consent Agenda - Action Required

A. Minutes July 9 Board Meeting and Executive Session

                          B. Treasurer’s Report

                          C. Payment of Bills

IV.         Director’s Report

V.          Assistant Director’s Report

VI.          Communications

VII.         Committee Reports

                          A. Finance

                          B. Personnel/Policy

                          C. Physical Plant

                           D. TIF Ad Hoc

 VIII.        Unfinished Business

                          A. CLS/SLS Merger

IX.           New Business

                         A. Notice of Hearing on Budget and Appropriation Ordinance- Action Required (Set Date and Time)

                         B. Tentative Budget and Appropriation Ordinance 04-6 - Action Required (Approve for Posting)

                         C. Annual Report - Action Required (Approve for Submittal)

                         D. SLS Public Library Membership - Action Required

                         E. Board Member Goals

 X.                      Executive Session: 5 ILCS 10/2(c)(6)-Purchase or Lease of Real Property for the Use of the Public Body, Including Meetings Held for the Purpose of Discussing Whether a Particular Parcel Should be Acquired

 XI.                    Adjourn

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September 17, 2003

PUBLIC HEARING

I.          Roll Call

II.         Public Hearing on Budget and Appropriation Ordinance 04-6

III.        Adjourn

BOARD MEETING

I           Roll Call

II.         Opportunity for Visitors to Speak

III.       Consent Agenda - Action Required

            A. Minutes August 13 Board Meeting and Executive Session

                  Minutes Personnel/ Policy Committee Meeting September 10

           B. Treasurer's Report

           C. Payment of Bills

IV.       Director's Report

            A. Trustee Assignment for "Review of Bills" Next Month

V.        Assistant Director's Report

VI.       Communications

VII.       Committee Reports 

             A. Finance

              B. Personnel/Policy

                    1. First Read: Policy 906 Tape Recording of Executive Sessions

                                    Policy 360 Lisle Library Public Programs

                                    Job Descriptions: Page/Shelver, Library Associate I, Library Associate II, Library Associate III

              C. Physical Plant

              D. TIF Ad Hoc

VIII.      Unfinished Business

              A. CLS/SLS Merger

IX.         New Business

               A. Adopt Budget and Appropriation Ordinance 04-6 - Action Required

                B. Approve Certified Estimate of Revenues by Source - Action Required

                 C. Levy Ordinance 04-7 - First Read (for Nov. 12 Meeting)

                  D. Truth in taxation Notice - First Read (for Oct. 8 Meeting)

                  E. Resolution R04-3 to Determine Estimate of Funds - First Read (for Oct. 8 Meeting)

X.            Executive Session: 5ILCS 10/2(c)(6) - Purchase or Lease of Real Property for the Use of the Public Body, Including Meetings Held for the Purpose of         Discussing Whether a Particular Parcel Should be Acquired.

XI.           Adjourn

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October 8, 2003

I.    Roll Call

II.   Opportunity fir Visitors for Speak

III.   Consent Agenda - Action Required

        A.  Minutes September 17 Public Hearing, Board Meeting and Executive Session and Finance Committee Meeting September 24

        B.   Treasurer's Report

        C.   Payment of Bills

IV.    Director's Report

         A.   Trustee Assignment for "Review of Bills" Next Month

V.    Assistant Director's Report

VI.    Communications

VII.    Committee Reports

          A.   Finance

                 1.  Accept Audit - Action Required

           B. Personnel/Policy

                 1.   Second Read: Policies 360 and 906 - Action 

                 2.   Second Read: Job Descriptions: Page/Shelver, Library Associate I, Library Associate II, Library Associate III - Action

            C.   Physical Plant

             D.   TIF Ad Hoc

             E.    CLS/SLS Merger

VIII.    Unfinished Busibess

             A.   Audit of Minutes

              B.   Memorial for Irv Goldstein

IX.    New Business

           A.   Approve Truth in Taxation Notice - Action Required

            B.   Approve Resolution R04-3 - Resolution to Determine Estimate of Funds - Action Required

X.    Executive Session: 5ILCS 10/2(c)(6) - Purchase or Lease of Real Property for the Use of the Public Body, Including Meetings Held for the Purpose of Discussing Whether a Particular Parcel Should be Acquired.

XI.    Adjourn

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November 12, 2003

PUBLIC HEARING FOR TITA

I. Roll Call

II. Public Hearing for TITA

III. Adjourn

BOARD MEETING 

I.       Roll Call

II.      Opportunity for Visitors to Speak

          A. Peter Lueck - Superintendent of School District 202

III.     Consent Agenda - Action Required           

     A. Minutes October 8 Board Meeting and October 29 Personnel/Policy Meeting

     B. Treasurer’s Report

     C. Payment of Bills

IV.      Director’s Report

            A. Trustee Assignment for "Review of Bills" Next Month

V.        Assistant Director's Report

VI.       Communications

VII.      Committee Reports

             A. Finance

             B. Personnel/Policy

1. First Read: Policies :335 - Public Computers (revised); 336 - Staff Use of Library Computing Resources (New); 845 - Employee Recognition (Revised);      911 - Record Retention (New)

2. First Read: Job Descriptions: Technical Services Associate I; Technical Services Associate II; Technical Services Associate III

               C. Physical Plant

1. Meeting November 12

                D. TIF Ad Hoc

                E. CMLS/SLS Merger

VIII.         Unfinished Business

IX.            New Business

                 A. Adopt Levy Ordinance 04-7 - Action Required

                  B. Approve Certification of Compliance with TITA - Action Required

                  C. Tax Cap Relief - Discussion

                   D. Outsourcing Payroll - Discussion

X.           Executive Session: 5ILCS 10/2(c)(6)

Purchase or Lease of Real Property for the Use of the Public Body, Including Meetings Held for the Purpose of Discussing Whether a Particular Parcel Should be Acquired.

XI.           Adjourn

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December 10, 2003

I. Roll Call

II. Opportunity for Visitors to Speak

III. Consent Agenda - Action Required

A. Approve Minutes

1. November 12 Board Meeting, Executive Session

2. November 12 Physical Plant Committee Meeting

3. November 19 Personnel/Policy Committee Meeting

B. Accept Treasurer’s Report

C. Authorize Payment of Bills

IV. Director’s Report

A. Assign Trustees for "Review of Bills" Next Month

B. Discussion of Goals for Next Fiscal Year

V. Assistant Director’s Report

VI. Communications

VII. Committee Reports

A. Finance

B. Personnel/Policy

1. Revised Employee Handbook - First Read

2. New Job Descriptions: Administrative Clerk, Receptionist, Professional Cataloger - First Read

3. Revised Job Descriptions: Public Relations-Programming Coordinator, Literacy Outreach Coordinator, Discipline Monitor, Information Services Librarian, Readers Adviser Librarian - First Read

4. Revised Policy 325Fines and Fees - First Read

5. Approve Policies: 335 Public Computers (Revised); 336 Staff Use of Library Computing Resources (New); 845 Employee Recognition (Revised) and 911 Record Retention (New)- Action

6. Approve New Job Descriptions: Technical Services Associate I; Technical Services Associate II; Technical Services Associate III - Action

C. Physical Plant

D. TIF Ad Hoc

E. CMLS/SLS Merger

VIII. Unfinished Business

IX. New Business

A. Outsourcing Payroll - Possible Action

X. Executive Session: 5 ILCS 10/2 (c) (6)-Purchase or Lease of Real Property for the Use of the Public Body, Including Meetings Held for the Purpose of Discussing Whether a Particular Parcel Should be Acquired.

XI. Adjourn

January 14, 2004

I. Roll Call

II. Opportunity for Visitors to Speak

III. Consent Agenda - Action Required

A. Approve Minutes

1. December 10 Board Meeting

2. January 7 Physical Plant Committee Meeting

B. Accept Treasurer’s Report

C. Authorize Payment of Bills

IV. "CapWiz" Demonstration

V. Director’s Report

A. Assign Trustees for "Review of Bills" Next Month

VI. Assistant Director’s Report

VII. Communications

VIII. Committee Reports

A. Finance

1. Appoint Committee to Prepare Working Budget

2. Set Meeting Dates

B. Personnel/Policy

1. Approve Revised Employee Handbook - Action

2. Approve New Job Descriptions: Administrative Clerk, Receptionist, Professional Cataloger - Action

3. Approve Revised Job Descriptions: Public Relations-Programming Coordinator, Literacy Outreach Coordinator, Discipline Monitor, Information Services Librarian, Readers Adviser Librarian - Action

4. Approve Revised Policy 325Fines and Fees - Action

C. Physical Plant

D. TIF Ad Hoc

1. Appoint Representative and Alternate for Joint Review Board

2. Discuss Board’s Stand on TIF

E. CMLS/SLS Merger

IX. Unfinished Business

X. New Business

A. Ordinance 04-8 Annexing Plank Road Property - Action.

XI. Executive Session: 5 ILCS 10/2 (c) (6)-Purchase or Lease of Real Property for the Use of the Public Body, Including Meetings Held for the Purpose of Discussing Whether a Particular Parcel Should be Acquired.

Executive Session: 5 ILCS 120/2(c)(21) for discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes.

XII. Adjourn

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I. Roll Call

II. Opportunity for Visitors to Speak

A. Jean Demas - Literacy Report

III. Consent Agenda - Action Required

March 10, 2004

I. Roll Call

II. Opportunity for Visitors to Speak

A. Tom Althoff, Chamber of Commerce - TIF

A. Approve Minutes

1. February 11 Personnel/Policy Committee Meeting

2. February 11 Board Meeting

3. February 23 Budget Meeting

4. March 3 Physical Plant Committee Meeting

B. Accept Treasurer’s Report

C. Authorize Payment of Bills

IV. Director’s Report

A. Assign Trustees for "Review of Bills" Next Month

V. Assistant Director’s Report

VI. Communications

VII. Committee Reports

A. Finance

1. Review of GASB 34 Audit

B. Personnel/Policy

C. Physical Plant

D. TIF Ad Hoc

E. CMLS/SLS Merger

VIII. Unfinished Business

IX. New Business

X. Executive Session: 5 ILCS 10/2 (c) (6)-Purchase or Lease of Real Property for the Use of the Public Body, Including Meetings Held for the Purpose of Discussing Whether a Particular Parcel Should be Acquired

5 ILCS 120/2(c)(1) - Appointment, Employment, Compensation, Discipline, Performance, or Dismissal of Specific Employees of the Public Body, Including Hearing Testimony on a Complaint Lodged Against an Employee to Determine its Validity

XI. Adjourn

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Special Board Meeting

March 24, 2004

I.        Roll Call

II.       Finance Committee Items

III.      FY 04-05 Budget

IV.      Executive Session: 5 ILCS 10/2 (c) (6) Purchase or Lease of Real Property for Use of Public Body, Including Meetings Held for the Purpose of Discussing Whether a particular Parcel Should be Acquired

V.       Approval of Contract - Action Required

VI.      Adjourn

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April 14, 2004

I. Roll Call

II. Opportunity for Visitors to Speak

III. Consent Agenda - Action Require

A. Approve Minutes

1. March 10 Board Meeting and Executive Session

2. March 15 Appeals Committee Meeting and Executive Session

3. March 24 Special Board Meeting, Executive Session and Public Hearing

B. Accept Treasurer’s Report

C. Authorize Payment of Bills

IV. Director’s Report

A. Assign Trustees for "Review of Bills" Next Month

B. Technology Report

C. Property Inspection

V. Assistant Director’s Report

VI. Communications

A. Reminder: File Ethic Statements

B. Thank You Sent to Friends for $4,234 in Donations to Library

C. Offer From Friends Re: Publicity at Book Sales

D. Correspondence Between Village and District 202 Regarding TIF "Surplus"

E. Letter From Chamber of Commerce

VII. Committee Reports

A. Finance

B. Personnel/Policy

C. Physical Plant

D. TIF Ad Hoc

E. CMLS/SLS Merger

1. Nominations Requested

VIII. Unfinished Business

IX. New Business

A. Ratify Ordinance 05-1 With Amendment to Indicate Change of Hearing Date to May 12 - Action Required

B. Ethics Ordinance 05-3 - First Read

X. Executive Session: 5 ILCS 10/2 (c) (6)-Purchase or Lease of Real Property for the Use of the Public Body, Including Meetings Held for the Purpose of Discussing Whether a Particular Parcel Should be Acquired.

Executive Session: 5 ILCS 120/2 (c) (1) - Appointment, Employment, Compensation, Discipline, Performance, or Dismissal of Specific Employees of the Public Body, Including Hearing Testimony on a Complaint Lodged Against an Employee to Determine its Validity.

Executive Session: 5 ILCS 120/2 (c) (21) - Discussion of Minutes of Meetings Lawfully Closed Under This Act, Whether for Purposes of Approval by the Body of the Minutes or Semi-Annual Review of the Minutes as Mandated by Section 2.06

XI. Adjourn

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May 12, 2004

PUBLIC HEARING

I. Roll Call

II. Public Hearing of Finance Plan for Purchase of 725 Front Street

III. Adjourn

BOARD MEETING 

I. Roll Call

II. Board Reorganization - Action Required

III. Opportunity for Visitors to Speak

IV. Consent Agenda - Action Required

A. Approve Minutes

1. April 14 Board Meeting

2. April 14 Executive Session

3. April 28 Budget Meeting

B. Accept Treasurer’s Report

C. Authorize Payment of Bills

V. Director’s Report

A. Assign Trustees for "Review of Bills" Next Month

VI. Assistant Director’s Report

VII. Communications

VIII. Committee Reports

A. Finance

1. Working Budget for Next Year - First Read

B. Personnel/Policy

C. Physical Plant

D. TIF Ad Hoc

1. Appoint Representative for TIF Joint Review Board - Action Required

2. Board’s Position on TIF - Action Required

E. CMLS/SLS Merger

IX. Unfinished Business

X. New Business

A. Appoint Committee to Examine Secretary’s Records - Action Required

B. Ordinance 05-2 Approving Purchase of Property - Action Required

C. Ethics Ordinance 05-3 - Action Required

XI. Executive Session: 5 ILCS 10/2 (c) (6)-Purchase or Lease of Real Property for the Use of the Public Body, Including Meetings Held for the Purpose of Discussing Whether a Particular Parcel Should be Acquired.

Executive Session: 5 ILCS 120/2 (c) (1) - Appointment, Employment, Compensation, Discipline, Performance, or Dismissal of Specific Employees of the Public Body, Including Hearing Testimony on a Complaint Lodged Against an Employee to Determine its Validity

Executive Session: 5 ILCS 120/2 (c) (21)-Discussion of Minutes of Meetings Lawfully Closed Under This Act, Whether for Purposes of Approval by the Body of the Minutes or Semi-Annual Review of the Minutes as Mandated by Section 2.06.

XII. Adjourn

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June 9, 2004 

I. Roll Call

II. Committee Assignments

III. Opportunity for Visitors to Speak

IV. Consent Agenda - Action Required

        A. Approve Minutes

1. May 12 Board Meeting and Public Hearing 

2. May 12 Executive Session 

3. May 19 Personnel/Policy Committee Meeting 

4. May 26 Finance Committee Meeting

        B. Accept Treasurer's Report

        C. Authorize Payment of Bills

V. Director's Report

        A. Assign Trustees for "Review of Bills" Next Month

VI. Assistant Director's Report

VII. Communications

        1. SB 2158 (TIF Legislation)

VIII. Committee Reports

        A. Finance

            1. Enact Working Budget for Next Year - Action Required 2. Hire a Financial Consultant - Action Required

        B. Personnel/Policy

1. Change in Job Titles: From Library Associate II to Public Services Paraprofessional and From Technical Services Associate III to Technical Services Paraprofessional - Action Required

2. Addition to Section 9 of the Employee Handbook, Staff Development, Section D Conference Attendance: Amount Reimbursed for Expenses will be Based on the GSA Per Diem Rate - Action required

3. Addition to Section 8 of the Employee Handbook, Section A Offences Subject to Disciplinary Action or Immediate Dismissal: Destruction of any Library Records in any Format Without Permission of Department Director - Action Required.

            4. Page 39 of Employee Handbook: Staff Privileges: The Only Staff Privileges are Fines and Fees Exemption and Library Material Discount- Action Required

        C. Physical Plant

        D. TIF Ad Hoc

        E. CMLS/SLS Merger

        F. Dates of Upcoming Committee Meetings:

            1. Finance Committee: June 23, 7:00 p.m. (Probably Too Soon) and/or July 28, 7:00 p.m. (May Have Some Information From Financial Planner by Then)

            2. Physical Plant Committee July 7, 7:00 p.m. and/or August 4, 7:00 p.m.

            3. Personnel/Policy Committee July 21, 7:00 p.m.

IX. Unfinished Business

X. New Business

        A. Approve Meeting Date Ordinance 05-4- Action Required

        B. Approve Prevailing Wage Ordinance 05-5 - Action Required

        C. Approve List of Board Members Resolution R05-1- Action Required

        D. Appoint Ethics Officer - Action Required

        E. Approve Intergovernmental Agreement - Action Required

            1. Appendix A

XI. Executive Session: 5 ILCS 120/2 (c) (5)-Purchase or Lease of Real Property for the Use of the Public Body, Including Meetings Held for the Purpose of Discussing Whether a Particular Parcel Should be Acquired.

Executive Session: 5 ILCS 120/2 (c)(21)-Discussion of Minutes of Meetings Lawfully Closed Under This Act, Whether for Purposes of Approval by the Body of the Minutes or Semi-Annual Review of the Minutes as Mandated by Section 2.06.

XII. Adjourn

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