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June 10, 2009
I. Roll Call
II. Opportunity for Visitors to Speak
III. Consent Agenda - Action Required
A. Approve Minutes of May 20, 2009 Board Meeting
B. Approve Minutes of May 20, 2009 Executive Session
C. Approve Minutes of May 20, 2009 Finance Committee Meeting
D. Acknowledge Treasurer’s Report, 5/31/09, Investment Activity Report,
5/31/09, Current Assets Report, 5/31/09, Revenue Report, 5/31/09, and Expense
Report, 5/31/09
E. Authorize Payment of Bills, 6/10/09
IV. Director’s Report
A. Assign Trustees for "Review of Bills Next Month"
1. July - T. Hough and J. French
V. Assistant Director’s Report
VI. Communications
VII. Committee Reports
A. Finance
B. Personnel/Policy
C. Physical Plant
D. Technology
VIII. Unfinished Business
A. Review of Executive Session minutes and recordings. Action
Required
B. Landscaping - Action Required
IX. New Business
A. Annual Ordinance for Non-Resident Library Cards - Action
Required
B. Notice of Prevailing Wage Ordinance - Action Required
C. Prevailing Wage Ordinance - Action Required
D. Enact Meeting Date Ordinance and List of Board Members -
Action Required
E. Approve MB Financial Plan - Action Required
F. Committee Assignments - Action Required
G. Appoint Committee to Examine Secretary’s Records - Action
Required
X. Executive Session
A. 5ILCS 120/2(c)(1) The appointment, employment,
compensation, discipline, performance or dismissal of specific employees of
the public body, including hearing testimony on a complaint lodged against
and employee to determine its validity.
B. 5 ILCS 120/2(c)(3) The selection of a person to fill a
public office, as defined in this Act, including a vacancy in a public
office, when the public body is given power to appoint under law or
ordinance, or the discipline, performance or removal of the occupant under
law or ordinance.
XI. Adjourn
May 20, 2009
LISLE LIBRARY DISTRICT
BOARD MEETING AGENDA &
Finance
Committee AGENDA
May 20, 2009
I. Roll Call
II. Oath of Office for newly elected Trustees
III. Nominations for Officers
A. Board Re-Organization
IV. Opportunity for Visitors to Speak
V. Consent Agenda - Action Required
A. Approve Minutes of April 15, 2009 Board Meeting
B. Acknowledge Treasurer’s Report, 4/30/09, Investment
Activity Report, 4/30/09, Current Assets Report, 4/30/09, Revenue Report,
4/30/09, and Expense Report, 4/30/09
C. Authorize Payment of Bills, 5/13/09
VI. Director’s Report
A. Assign Trustees for "Review of Bills Next Month"
1. May - T. Hough and R. Flint
VII. Assistant Director’s Report
VIII. Communications
IX. Committee Reports
A. Finance
B. Personnel/Policy
C. Physical Plant
D. Technology
X. Unfinished Business
XI. New Business
A. Approve adopting a calendar to assure compliance with
deadlines for publication, public hearings and filings. Action required.
B. Video fees. Action required.
C. Closing - July 14, 2009. Action required.
D. Review of Executive Session minutes and recordings. Action
required.
XII. Executive Session
A. 5ILCS 120/2(c)(1) The appointment. employment,
compensation, discipline, performance or dismissal of specific employees of
the public body, including hearing testimony on a complaint lodged against
and employee to determine its validity.
B. 5 ILCS 120/2(c)(3) The selection of a person to fill a
public office, as defined in this Act, including a vacancy in a public
office, when the public body is given power to appoint under law or
ordinance, or the discipline, performance or removal of the occupant under
law or ordinance.
XIII. Adjourn
Finance Committee
Meeting
Agenda
I.
Review of Corporate, Working, & Special Reserve Funds balances.
II.
Review of I.M.R.F. funding requirements.
A.
Regular vs. reduced funding formula.
B.
Impact of additional special funding.
III.
Investment duration strategy.
IV.
Merger of Illinois Prime Fund into Illinois Money Market.
April 15, 2009
I. Roll Call
II. Opportunity for Visitors to Speak
III. Consent Agenda - Action Required
A. Approve Minutes of March 11, 2009 Board Meeting
B. Acknowledge Treasurer’s Report, 3/31/09, Investment Activity Report,
3/31/09, Current Assets Report, 3/31/09, Revenue Report, 3/31/09, and
Expense Report, 3/31/09
E. Authorize Payment of Bills, 4/08/09
IV. Director’s Report
A. Assign Trustees for "Review of Bills Next Month"
1. May - T. Hough and R. Flint
V. Assistant Director’s Report
VI. Communications
VII. Committee Reports
A. Finance
B. Personnel/Policy
C. Physical Plant
D. Technology
VIII. Unfinished Business
IX. New Business
A. Review FY 09-10 budget
B. Approve FY 09-10 budget
C. Change May Board Meeting date to May 20th for swearing in of
new Trustees.
X. Executive Session
A. 5ILCS 120/2(c)(1) The appointment. employment, compensation, discipline,
performance or dismissal of specific employees of the public body, including
hearing testimony on a complaint lodged against and employee to determine its
validity.
B. 5 ILCS 120/2(c)(3) The selection of a person to fill a public office,
as defined in this Act, including a vacancy in a public office, when the
public body is given power to appoint under law or ordinance, or the
discipline, performance or removal of the occupant under law or ordinance.
XI. Adjourn
March 11, 2009
I. Roll Call
II. Opportunity for Visitors to Speak
III. Consent Agenda - Action Required
A. Approve Minutes of February 11, 2009 Board Meeting
B. Approve Minutes of March 4, 2009 Finance Committee Meeting
C. Acknowledge Treasurer’s Report, 2/28/09, Investment
Activity Report, 2/28/09, Current Assets Report, 2/28/09, Revenue Report,
2/28/09, and Expense Report, 2/28/09
E. Authorize Payment of Bills, 3/11/09
IV. Director’s Report
A. Assign Trustees for "Review of Bills Next Month"
1. April - T. Hough and E. Spiegel
V. Assistant Director’s Report
VI. Communications
VII. Committee Reports
A. Finance
B. Personnel/Policy
C. Physical Plant
D. Technology
VIII. Unfinished Business
IX. New Business
A. Void transfer of funds from Corporate Fund to Special
Reserve Fund approved at February 11, 2009 Board Meeting
B. Approve Special Reserve Strategies
C. Set Budget Meetings
D. Approve Payment of $21,000 to OCLC
X. Executive Session
A. 5ILCS 120/2(c)(1) The appointment. employment,
compensation, discipline, performance or dismissal of specific employees of the
public body, including hearing testimony on a complaint lodged against and
employee to determine its validity.
XI. Adjourn
February
11, 2009
I. Roll Call
II. Opportunity for Visitors to Speak
III. Consent Agenda - Action Required
A. Approve Minutes of December 10,
2008 Board Meeting
B. Approve Minutes of November 12,
2008 TITA Public Hearing
C. Approve Minutes of November 12,
2008 Proposed Property Annexation Public Hearing
D. Acknowledge Treasurer’s Report,
12/31/08, Revenue Report, 12/31/08
Current Assets Report, 12/31/08, and
Investment Activity Report, 12/31/08
E. Authorize Payment of Bills,
1/14/09
IV. Director’s Report
A. Assign Trustees for "Review
of Bills Next Month"
1. February - T. Hough and G. Banas
V. Assistant Director’s Report
VI. Communications
VII. Committee Reports
A. Finance
B. Personnel/Policy
C. Physical Plant
D. Technology
VIII. Unfinished Business
IX. New Business
A. Transfer $534,358.00 to Special
Reserve from Corporate Fund
B. Tree memorial for Jane Shaw
X. Executive Session
A. 5ILCS 120/2(c)(1) The appointment.
employment, compensation, discipline, performance or dismissal of specific
employees of the public body,
including hearing testimony on a complaint lodged against and employee to
determine its validity.
XI. Adjourn
January 14, 2009
PROPOSED PROPERTY ANNEXATION TO THE LISLE LIBRARY DISTRICT
PUBLIC HEARING
I. Roll Call
II. Public Hearing - Proposed Property Annexations To The Lisle Library District
BOARD MEETING
AGENDA
Proposed Property Annexation Public Hearing
I. Roll Call
II. Opportunity for Visitors to Speak
III. Consent Agenda - Action Required
A. Approve Minutes of December 10, 2008 Board Meeting
B. Approve Minutes of November 12, 2008 TITA Public Hearing
C. Approve Minutes of November 12, 2008 Proposed Property Annexation
Public Hearing
D. Acknowledge Treasurer’s Report, 12/31/08, Revenue Report, 12/31/08,
Current Assets Report, 12/31/08,
& Investment Activity Report, 12/31/08
E. Authorize Payment of Bills, 1/14/09
IV. Director’s Report
A. Assign Trustees for “Review of Bills Next Month”
1. February - T. Hough and G. Banas
V. Assistant Director’s Report
VI. Communications
VII. Committee Reports
A. Finance
B. Personnel/Policy
C. Physical Plant
D. Technology
VIII. Unfinished Business
A. Final Approval of Annexation Ordinance - Action Required
IX. New Business
A. Appoint Committee to prepare working budget
X. Executive Session
A. 5ILCS 120/2(c)(1) The appointment. employment, compensation, discipline,
performance or dismissal of specific employees of the public body, including
hearing testimony on a complaint lodged against and employee to determine
its validity.
XI. Adjourn
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December 10, 2008
I. Roll Call
II. Opportunity for Visitors to Speak
III. Consent Agenda Agenda - Action Required
A. Approve Minutes of November 12, 2008 Board Meeting
B. Acknowledge Treasurer’s Report, 11/30/08, Revenue Report, 11/30/08,
Current Assets Report, 11/30/08,
& Investment Activity Report, 11/30/08
C. Authorize Payment of Bills, 12/10/08
IV. Director’s Report
A. Assign Trustees for “Review of Bills Next Month”
1. January - T. Hough and B. Lund
V. Assistant Director’s Report
VI. Communications
VII. Committee Reports
A. Finance
B. Personnel/Policy
C. Physical Plant
D. Technology
VIII. Unfinished Business
A. Personnel/Policy Changes - Second Read - Action Required
IX. New Business
X. Executive Session
A. 5ILCS 120/2(c)(1). The appointment, employment, compensation, discipline,
performance or dismissal of specific employees of the public body, including
hearing testimony on a complaint lodged against an employee to determine
its validity.
XI. Adjourn
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November
12, 2008
TITA
PUBLIC HEARING
I. Roll Call
II. Public Hearing - Levy Ordinance
PROPOSED PROPERTY ANNEXATION TO THE LISLE LIBRARY DISTRICT
PUBLIC HEARING
I. Roll Call
II. Public Hearing - Proposed Property Annexations To The Lisle Library District
BOARD MEETING
TITA Hearing
Annexation Hearing
I. Roll Call
II. Opportunity For Visitors To Speak
III. Consent Agenda - Action Required
A. Approve Minutes of October 8, 2008 Board Meeting
B. Approve Minutes of October 15, 2008 Personnel/Policy Meeting
C. Approve Minutes of November 3, 2008 Committee of the Whole Meeting
D. Acknowledge Treasurer’s Report, 10/31/08, Revenue Report, 10/31/08,
Current Assets Report, 10/31/08,
& Investment Activity Report, 10/31/08
E. Authorize Payment of Bills, 11/12/08
IV. Director’s Report
A. Assign Trustees for “Review of Bills Next Month”
1. December - T. Hough and E. Spiegel
V. Assistant Director’s Report
VI. Communications
VII. Committee Reports
A. Finance
B. Personnel/Policy
C. Physical Plant
D. Technology
VIII. Unfinished Business
A. Personnel/Policy Changes - Second Read - Action Required
IX. New Business
A. Adopt Ordinance 09-06 Levy Ordinance - Action Required
B. Approve Certificate of Authenticity for Levy Ordinance 09-06 - Action
Required
C. Approve Certification of Compliance with the Truth in Taxation Act - Action
Required
D. Approve Transfer of Funds from General to Reserve Funds - Action Required
E. Approve Ordinances 09-07 and 09-08 for Annexation of Property
F. Resolution R09-03 for Participation in LIMRICC FSA - Action Required
X. Executive Session
A. 5ILCS 120/2(c)(1). The appointment, employment, compensation, discipline,
performance or dismissal of specific employees of the public body, including
hearing testimony on a complaint lodge against and employee to determine
its validity.
XI. Adjourn
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October 8,
2008
I. Roll Call
II. Opportunity for Visitors to Speak
III. Consent Agenda - Action Required
A. Approve Minutes of September 10, 2008 Personnel/Policy Committee
Meeting
B. Approve Minutes of September 17, 2008 Public Hearing for the B & A
C. Approve Minutes of September 17, 2008 Board Meeting
D. Approve Minutes of September 17, 2008 Executive Session
E. Approve Minutes of October 1, 2008 Committee of the Whole Meeting
F. Approve Amended Minutes of August 13, 2008 Board Meeting
G. Acknowledge Treasurer’s Report, 9/30/08, Revenue Report, 9/30/08,
Current Assets Reports, 9/30/08, and Investment Activity Report, 9/30/08
H. Payment of Bills, 10/08/08
IV. Director’s Report
A. Assign Trustees for “Review of Bills Next Month”
1. November - T. Hough and R. Flint
V. Assistant Director’s Report
VI. Committee Reports
A. Finance
B. Personnel/Policy
C. Physical Plant
D. Technology
VII. Unfinished Business
A. Policy 645 - Library Displays - Second Read - Action Required
VIII. New Business
A. Approve
Audit 7-08 - Action Required
B. Approve Per Capita Grant - Action Required
C.
Approve TITA Notice (if required) - Action Required
D. Approve Resolution to Determine Estimate of Funds - Action Required
E. Review of Ethics Statement - Action Required
F. Certification of MLS Public Library Membership FY 2008-2009 - Action
Required
IX. Executive Session - 5ILCS 120/2(c)(11)). Litigation, when an action against,
affecting or on behalf of the particular public body has been filed and is pending before
a court or administrative tribunal, or when the public body finds that an action is
probable or imminent, in which case the basis for the finding shall be recorded and
entered into the minutes of the closed meeting.
X. Adjourn
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September 17, 2008
PUBLIC HEARING FOR B & A
I. Roll Call
II. Public Hearing for Budget and Appropriations Ordinance 09-05
BOARD MEETING AGENDA
Public Hearing for the Budget and Appropriations Ordinance 09-05 - Action Required
I. Roll Call
II. Opportunity for Visitors to Speak
III. Consent Agenda - Action Required
A. Approve Minutes of August 13, 2008 Board Meeting
B. Approve Minutes of August 20, 2008 Personnel/Policy Committee Meeting
C. Approve Minutes of September 10, 2008 Personnel/Policy Committee
Meeting
D. Acknowledge Treasurer’s Report, 8/31/08, Revenue Report, 8/31/08,
Current Assets Reports, 8/31/08, and Investment Activity Report, 8/31/08
E. Payment of Bills, 9/17/08
IV. Director’s Report
A. Assign Trustees for “Review of Bills Next Month”
1. October - T. Hough and B. Lund
V. Assistant Director’s Report
VI. Committee Reports
A. Finance
B. Personnel/Policy
C. Physical Plant
D. Technology
VII. Unfinished Business
A. Contractor’s Fee For Interior Renovations - Action Required
VIII. New Business
A. Contractor’s Fee For Parking Lot Repair & Renovation - Action Required
B. Approve Certified Estimate of Revenues by Source - Action Required
C. Policy 645 - Library Displays - Action Required
D. Adopt B & A Ordinance, 09-05 - Action Required
IX. Executive Session: 5ILCS120/2(c)(21) Discussion of minutes of meetings lawfully
closed under this Act, whether for purposes of approval by the body of the minutes
or semi-annual review of the minutes as mandated by Section 2.06.
IX. Adjourn
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August 13, 2008
I. Roll Call
II. Opportunity for Visitors to Speak
III. Presentation by D. Cunningham - Friends of the Library
IV. Presentation by J. Demas - Literacy Co-ordinator
V. Consent Agenda - Action Required
A. Approve Minutes of July 9, 2008 Board Meeting
B. Approve Minutes of July 23, 2008 Special Board Meeting
C. Acknowledge Treasurer’s Report, 7/31/08, Revenue Report, 7/31/08,
Current Assets Reports, 7/31/98, and Investment Activity Report, 7/31/08
D. Payment of Bills, 8/13/08
VI. Director’s Report
A. Assign Trustees for “Review of Bills Next Month”
1. September - T. Hough and G. Banas
VII. Assistant Director’s Report
VIII. Committee Reports
A. Finance
B. Personnel/Policy
C. Physical Plant
D. Technology
IX. Unfinished Business
A. Contractor’s Fee - Action Required
B. Parking Lot Update - Action Required
X. New Business
A. Need Signer for End of Month Payroll - Action Required
B. Change Board Meeting Date for Public Hearing on B & A - 30 Day
Requirement - Action Required
C. Approval of B & A Public Hearing Notice - Action Required
D. Approval of Tentative B & A 09-05 - Action Required
E. Approval of IPLAR - Action Required
F. Policy 645- Action Required
G. Discussion of Freedom of Information Act - Action Required
H. Discussion of Open Meetings Act - Action Required
I. Approval of Certification of Secretary’s Minutes Audit - Action Required
J. FOL Storage - Action Required
XI. Executive Session (5 ILCS 120/2(c)(2)). Deliberations concerning salary
schedules for one or more classes of employees. Authorized by (5 ILCS
120/2(c)(2)).
XII. Adjourn
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July 9, 2008
I. Roll Call
II. Opportunity for Visitors to Speak
III. Presentation by J. Demas - Literacy
Co-ordinator
IV. Consent Agenda - Action Required
A. Approve Minutes of June 11, 2008 Board Meeting
B. Approve Minutes of June 11, 2008 Executive Session
C. Approve Minutes of June 11, 2008 Physical Plant Meeting
D. Acknowledge Treasurer’s Report, 6/30/08, Revenue Report, 6/30/08,
Current Assets Report, 6/30/08, and Investment Activity Report, 6/30/08
V. Director’s Report
A. Assign Trustees for “Review of Bills Next Month”
1. August - T. Hough and G. Banas
VI. Assistant’s Director’s Report
VII. Communications
VIII. Committee Reports
A. Finance
B. Personnel/Policy
C. Physical Plant
D. Technology
IX. Unfinished Business
A. Interior Renovations - Action Required
B. Contractor’s Fee - Action Required
X. New Business
A. Bids for Parking Lots - Action Required
B. Public Notice for .02% Ordinance 09-04 - Action Required
C. Approval of Ordinance 09-04 - .02% - Action Required
D. Certification of Authenticity for Ordinance 09-04 - Action Required
E.
Resolution 09-02 Authorizing Preparation and Filing of B & A - Action
Required
XI. Executive Session
A. 5ILCS 120/2(c)(1). The appointment, employment, compensation, discipline,
performance, or dismissal of specific employees of the public body, including
hearing testimony on a complaint lodge against and employee to determine its
validity.
B. 5ILCS 120/2(c)(11)). Litigation, when an action against, affecting or on
behalf of the particular public body has been filed and is pending before a court
or administrative tribunal, or when the public body finds that an action is
probable or imminent, in which case the basis for the finding shall be recorded
and entered into the minutes of the closed meeting.
XII. Adjourn
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