Board Agenda

July 11, 2012

I. Roll call

II. Opportunity for Visitors to Speak

III. Consent Agenda – Action Required

A. Approve Minutes of June 13, 2012 Board Meeting

B. Acknowledge Treasurer’s Report, 06/30/12, Investment Activity Report, 06/30/12, Current Assets Report, 06/30/12, Revenue Report, 06/30/12, and Expense Report, 06/310/12

C. Authorize Payment of Bills, 07/11/12

IV. Director’s Report

A. Assign Trustees for “Review of Bills Next Month”

Review July billings in August – J. Huff and C. Sehy

V. Assistant Director’s Report

VI. Communications

VII. Committee Reports

A. Finance

B. Personnel/Policy

C. Physical Plant

VIII. Unfinished Business

A. Appoint Committee to examine Secretary’s records and to choose which Executive Session tapes to be destroyed – Action Required

B. Code of Conduct Policy – Action Required

C. Social Media Policy – Action Required

IX. New Business

A. Approve Ordinance 13-01: Ordinance determining to levy an additional tax of .02% for the 2012-2013 fiscal year – Action Required

B. Approve Resolution 13-01: Resolution authorizing the preparation and filing of the annual budget and appropriation Ordinance – Action Required

C. Discussion of library marketing collaborative/usage of Legacy impact fee

D. Maturing CD Rollover – Action Required

XI. Executive Session

5ILCS 120/2(c)(1) The appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee of the public body, or against legal counsel for the public body to determine its validity.

XI. Adjourn

June 13, 2012 - 7:30 p.m.

I. Roll call

II. Opportunity for Visitors to Speak

III. Consent Agenda – Action Required

A. Approve Minutes of May 9, 2012 Board Meeting

B. Approve Minutes of May 23, 2012 Special Board Meeting

C. Approve Minutes of the June 6, 2012 Physical Plant Meeting

D. Acknowledge Treasurer’s Report, 05/31/12, Investment Activity Report, 05/31/12, Current Assets Report, 05/31/12, Revenue Report, 05/31/12, and Expense Report, 05/31/12

E. Authorize Payment of Bills, 06/13/12

IV. Director’s Report

A. Assign Trustees for “Review of Bills Next Month”

Review June billings in July – J. French and M. Durbin

V. Assistant Director’s Report

VI. Communications

VII. Committee Reports

A. Finance

B. Personnel/Policy

C. Physical Plant

VIII. Unfinished Business

A. Approve the FY 2012-2013 Budget– Action Required

B. Reader’s Hub Drawings – Action Required

C. HVAC – Action Required

IX. New Business

A. Rental House – Approve Lisle/Woodridge Fire Dept. training house – Action Required

B. Adopt Prevailing Wage Ordinance – Action Required

C. Enact Meeting Date Ordinance and List of Board Members – Action Required

D. Adopt Out-of-District Library Card Ordinance – Action Required

E. Approve Chronology Ordinance – Action Required

F. Appoint Committee to examine Secretary’s records – Action Required

G. Approve Resolution R-05 – Action Required

X. Executive Session

XI. Adjourn

SPECIAL BOARD MEETING AGENDA

May 23, 2012

7:00 p.m.

I. Roll Call

II. Opportunity for Visitors to Speak

III. UTI TIF – Action Required

IV. MB Financial – Theresa Krafcheck

V. Investment Research Discussion

VI. Budget Update

A. Ordinance 12-06: Amending Budget and Appropriation Ordinance for FY 2011-12 – Action Required

B. IMRF Discussion

C. Use of Special Reserve Discussion

VII. Adjourn

May 9, 2012 - 7:30 p.m.

I. Roll call

II. Election of Officers

III. Opportunity for Visitors to Speak

IV. Consent Agenda – Action Required

A. Approve Minutes of April 11, 2012 Board Meeting

B. Approve Minutes of the April 18, 2012 Personnel-Policy meeting

C. Approve Minutes of April 25, 2012 Committee of the Whole Meeting

D. Acknowledge Treasurer’s Report, 04/30/12, Investment Activity Report, 04/30/12, Current Assets Report, 04/30/12, Revenue Report, 04/30/12, and Expense Report, 04/30/12

E. Authorize Payment of Bills, 05/09/12

V. Director’s Report

A. Assign Trustees for “Review of Bills Next Month”

Review June billings in July – R. Flint and T. Hock

VI. Assistant Director’s Report

VII. Communications

VIII. Committee Reports

A. Finance

B. Personnel/Policy

C. Physical Plant

IX. Unfinished Business

A. Physical Projects

B. Rental Property – Action Required

C. Budget

IX. New Business

A. Approve Resolution 12-04 – Action Required

B. Code of Conduct Policy – First Read

C. Social Media Policy – First Read

D. Discussion: Reports for next Fiscal Year

X. Executive Session

XI. Adjourn

COMMITTEE OF THE WHOLE AGENDA

April 25, 2012 - 7:30 p.m.

I. Roll Call

II. Budget Discussion - Shannon

III. Adjourn

Back to Top

Personnel/Policy Committee Meeting April 18, 2012 at 7:30 pm

I. Roll Call

II. Discussion

A. Code of Conduct Policy

B. Social Media Policy

C. Update of Circulation Director Search

D. Job Study/Salary Review Discussion

VI. Adjourn

April 11, 2012 - 7:30 p.m.

I. Roll call

II. Opportunity for Visitors to Speak

III. Consent Agenda – Action Required

A. Approve Minutes of March 14, 2012 Board Meeting

B. Approve Minutes of March 28, 2012 Committee of the Whole Meeting

C. Approve Minutes of the April 4, 2012 Physical Plant Committee Meeting

D. Acknowledge Treasurer’s Report, 03/31/12, Investment Activity Report, 03/31/12, Current Assets Report, 03/31/12, Revenue Report, 03/31/12, and Expense Report, 03/31/12

E. Authorize Payment of Bills, 04/11/12

IV. Director’s Report

A. Assign Trustees for “Review of Bills Next Month”

Review April billings in May – C. Sehy and C. Melton

V. Assistant Director’s Report

VI. Communications

VII. Committee Reports

A. Finance

B. Personnel/Policy

C. Physical Plant

VIII. Unfinished Business

Physical Projects – Action Required

IX. New Business

Rental Property

HVAC/Humidifiers/Boiler – Action Required

X. Executive Session

XI. Adjourn

PHYSICAL PLANT COMMITTEE MEETING AGENDA

April 4, 2012 – 8:00 p.m.

Pre-meeting inspection of rental property for Board Committee members 7:30 – 8:00 p.m. Open meeting to convene at approximately 8:00 p.m. upon return to library. No library business will be discussed on inspection tour.

I. Roll Call

II. Rental Property

III. Library Entrance Doors

IV. Fiction / AV Desk Reconfiguration / Seating update

VI. Adjourn

COMMITTEE OF THE WHOLE AGENDA

March 28, 2012 - 7:30 p.m.

I. Roll Call

II. TIF Discussion - Roger

III. Budget Discussion - Shannon

IV. Adjourn

A Personnel/Policy Committee Meeting will be held on Wednesday, April 18, 2012 at 7:30 pm in the Meeting Room of the Lisle Library District, 777 Front Street, Lisle, Illinois.

Topics of Discussion will include:

A. Code of Conduct Policy

B. Social Media Policy

C. Update of Circulation Director Search

D. Job Study/Salary Review Discussion

March 14, 2012 - 7:30 p.m.

I. Roll call

II. Opportunity for Visitors to Speak

III. Consent Agenda – Action Required

A. Approve Minutes of February 8, 2012 Board Meeting

B. Approve Minutes of March 7, 2012 Physical Plant Meeting

C. Acknowledge Treasurer’s Report, 02/29/12, Investment Activity Report, 02/29/12, Current Assets Report, 02/29/12, Revenue Report, 02/29/12, and Expense Report, 02/29/12

D. Authorize Payment of Bills, 03/14/12

IV. Director’s Report

A. Assign Trustees for “Review of Bills Next Month”

Review March billings in April – M. Durbin and T. Hock

V. Assistant Director’s Report

VI. Communications

VII. Committee Reports

A. Finance

B. Personnel/Policy

C. Physical Plant

VIII. Unfinished Business

Physical Projects – Action Required

IX. New Business

X. Executive Session

XI. Adjourn

Back to Top

February 8, 2012 - 7:30 p.m.

I. Roll call

II. Opportunity for Visitors to Speak

III. Consent Agenda – Action Required

A. Approve Minutes of January 11, 2012 Board Meeting

B. Approve Minutes of January 25, 2012 Finance Committee Meeting

C. Acknowledge Treasurer’s Report, 01/31/12, Investment Activity Report, 01/31/12, Current Assets Report, 01/31/12, Revenue Report, 01/31/12, and Expense Report, 01/31/12

D. Authorize Payment of Bills, 02/08/12

IV. Director’s Report

A. Assign Trustees for “Review of Bills Next Month”

Review February billings in March – J. Huff and C. Sehy

V. Assistant Director’s Report

VI. Communications

VII. Committee Reports

A. Finance

B. Personnel/Policy

C. Physical Plant

VIII. Unfinished Business

IX. New Business

A. Resolution 12-03: Move $800,000.00 from Fidelity to IMET – Action Required

B. Bank Signature Cards – Four Officers, Director and Assistant Director

C. Approve Ordinance 12-05 – Scriveners’ Error – Action Required

X. Executive Session

XI. Adjourn

Back to Top

January 11, 2012

I. Roll call

II. Opportunity for Visitors to Speak

III. Consent Agenda – Action Required

A. Approve Minutes of December 14, 2011 Board Meeting

B. Approve Minutes of January 4, 2012 Physical Plant Committee Meeting

C. Acknowledge Treasurer’s Report, 12/31/11, Investment Activity Report, 12/31/11, Current Assets Report, 12/31/11, Revenue Report, 12/31/11, and Expense Report, 12/31/11

D. Authorize Payment of Bills, 01/11/12

IV. Director’s Report

A. Assign Trustees for “Review of Bills Next Month”

Review December billings in February – J. French and M. Durbin

V. Assistant Director’s Report

VI. Communications

VII. Committee Reports

A. Finance

B. Personnel/Policy

C. Physical Plant

VIII. Unfinished Business

IX. New Business

A. Approve new IMRF Authorized Agent – Action Required

B. Appoint Committee to prepare working budget – Action Required

C. Replacement of Entrance Doors – Action Required

X. Executive Session

XI. Adjourn

December 14, 2011

I. Roll call

II. Opportunity for Visitors to Speak

III. Consent Agenda – Action Required

A. Approve Minutes of November 9, 2011 Board Meeting

B. Approve Minutes of November 2, 2011 Steering Committee Meeting

C. Approve Minutes of November 17, 2011 Special Board Meeting

D. Approve Minutes of November 17, 2011 Executive Session

E. Approve Minutes of November 29, 2011 Special Board Meeting

F. Approve Minutes of November 29, 2011 Executive Session

G. Approve Minutes of November 30, 2011 Special Board Meeting

H. Approve Minutes of November 30, 2011 Executive Session

I. Approve Minutes of December 6, 2011 Special Board Meeting

J. Approve Minutes of December 6, 2011 Executive Session

K. Approve Minutes of December 7, 2011 Special Board Meeting

L. Approve Minutes of December 7, 2011 Executive Session

M. Acknowledge Treasurer’s Report, 11/30/11, Investment Activity Report, 11/30/11, Current Assets Report, 11/30/11, Revenue Report, 11/30/11, and Expense Report, 11/30/11

N. Authorize Payment of Bills, 12/14/11

IV. Director’s Report

A. Assign Trustees for “Review of Bills Next Month”

Review December billings in January – R. Flint and J. Huff

V. Assistant Director’s Report

VI. Communications

VII. Committee Reports

A. Finance

B. Personnel/Policy

C. Physical Plant

VIII. Unfinished Business

A. Director Search

IX. New Business

A. Transfer surplus funds to Special Reserve – Action Required

B. IMRF contribution – Action Required

C. Approve Directors Job Description – Action Required

X. Executive Session

XI. Adjourn

SPECIAL BOARD MEETING AGENDA

December 7, 2011

7:30 p.m.

I. Roll Call

II. Director Search – Action Required

III. Executive Session

IV. Adjourn

Back to Top

SPECIAL BOARD MEETING AGENDA

December 6, 2011

7:30 p.m.

I. Roll Call

II. Director Search – Action Required

III. Executive Session

IV. Adjourn

SPECIAL BOARD MEETING AGENDA

November 30, 2011

7:30 p.m.

I. Roll Call

II. Director Search – Action Required

III. Executive Session

IV. Adjourn

SPECIAL BOARD MEETING AGENDA
November 29, 2011

7:30 p.m.

I. Roll Call

II. Director Search – Action Required

III. Executive Session

IV. Adjourn

November 17, 2011

7:30 p.m.

I. Roll Call

II. Director Search – Action Required

III. Executive Session

IV. Adjourn

Back to Top

November 9, 2011

I. Roll call

II. Opportunity for Visitors to Speak

III. Consent Agenda – Action Required

A. Approve Minutes of October 12, 2011 Board Meeting

B. Approve Minutes of October 12, 2011 Executive Session

C. Approve Minutes of October 5, 2011 Steering Committee Meeting

E. Acknowledge Treasurer’s Report, 10/31/11, Investment Activity Report, 10/31/11, Current Assets Report, 10/31/11, Revenue Report, 10/31/11, and Expense Report, 10/31/11

F. Authorize Payment of Bills, 11/09/11

IV. Director’s Report

A. Assign Trustees for “Review of Bills Next Month”

Review November billings in December – J. French and C. Melton

V. Assistant Director’s Report

VI. Communications

VII. Committee Reports

A. Finance

B. Personnel/Policy

C. Physical Plant

D. Steering Committee

VIII. Unfinished Business

A. Approve new Strategic Plan – Action Required

B. Director Search

C. Revisions for Policies 605, 810, 820 and 850 – Action Required

IX. New Business

A. Adopt Levy Ordinance – Action Required

B. Certification of Compliance with TITA – Action Required

C. Approve outdoor benches and planter – Action Required

D. Adopt Resolution R12-02 – Action Required

X. Executive Session

XI. Adjourn

October 12, 2011

I. Roll call

II. Opportunity for Visitors to Speak

Sarah Hezlep – Knutte & Associates

III. Consent Agenda – Action Required

A. Approve Minutes of September 14, 2011 Public Hearing for B&A

B. Approve Minutes of September 14, 2011 Board Meeting

C. Approve Minutes of August 31, 2011 Steering Committee Meeting

D. Approve Minutes of September 21, 2011 Personnel/Policy Committee Meeting

E. Acknowledge Treasurer’s Report, 09/30/11, Investment Activity Report, 09/30/11, Current Assets Report, 09/30/11, Revenue Report, 09/30/11, and Expense Report, 09/30/11

F. Authorize Payment of Bills, 10/12/11

IV. Director’s Report

A. Assign Trustees for “Review of Bills Next Month”

Review October billings in November – R. Flint and T. Hock

V. Assistant Director’s Report

VI. Communications

VII. Committee Reports

A. Finance

B. Personnel/Policy

C. Physical Plant

D. Steering Committee

VIII. Unfinished Business

A. Directors Search

IX. New Business

A. Accept Annual Audit – Action Required

B. Approve TITA notice (if applicable)

C. Executive Session Tapes – Action Required

D. Per Capita Grant Application – Action Required

E. Revisions for Policies 810, 820 and 850 – first read

F. Resolution to Determine Estimate of Funds – Action Required

X. Executive Session

5ILCS 120/2(c)(21) Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06.

XI. Adjourn

September 14, 2011

PUBLIC HEARING FOR B & A

7:00 p.m.

I. Roll Call

II. Public Hearing for Budget and Appropriations Ordinance 12-02 – Action Required

III. Adjourn

September 14, 2011

I. Roll call

II. Opportunity for Visitors to Speak

III. Consent Agenda – Action Required

A. Approve Minutes of August 10, 2011 Board Meeting

B. Approve Minutes of August 10, 2011 Executive Session

C. Approve Minutes of July 21, 2011 Special Board Meeting

D. Approve Minutes of August 3, 2011 Steering Committee Meeting

E. Acknowledge Treasurer’s Report, 08/31/11, Investment Activity Report, 08/31/11, Current Assets Report, 08/31/11, Revenue Report, 08/31/11, and Expense Report, 08/31/11

F. Authorize Payment of Bills, 09/14/11

IV. Director’s Report

A. Assign Trustees for “Review of Bills Next Month”

Review September billings in October – C. Sehy and C. Melton

V. Assistant Director’s Report

VI. Communications

VII. Committee Reports

A. Finance

B. Personnel/Policy

C. Physical Plant

D. Steering Committee

VIII. Unfinished Business

A. Construction Update – Jim Filliung

B. Consultant – Joe McLennan – Action Required

C. Director’s Search

IX. New Business

A. Approve Public Notice for Ordinance 12-03 – Action Required

B. Approve Ordinance 12-03: Ordinance Determining to Levy an Additional Tax of .02% for the 2011-2012 Fiscal Year – Action Required

C. Adopt B&A Ordinance 12-02 – Action Required

D. Approve Certified Estimate of Revenues by Source – Action Required

X. Executive Session

XI. Adjourn

Back to Top

August 10, 2011

I. Roll call

II. Opportunity for Visitors to Speak

III. Consent Agenda – Action Required

A. Approve Minutes of July 13, 2011 Board Meeting

B. Approve Minutes of July 13, 2011 Executive Session Meeting

C. Approve Minutes of July 13, 2011 Strategic Plan Committee Meeting

D. Approve Minutes of July 20, 2011 Personnel/Policy Committee Meeting

E. Approve Minutes of July 27, 2011 Committee of the Whole Meeting

F. Approve Minutes of August 3, 2011 Strategic Plan Committee Meeting

G. Acknowledge Treasurer’s Report, 07/31/11, Investment Activity Report, 07/31/11, Current Assets Report, 07/31/11, Revenue Report, 07/31/11, and Expense Report, 07/31/11

H. Authorize Payment of Bills, 08/10/11

IV. Director’s Report

A. Assign Trustees for “Review of Bills Next Month”

Review August billings in September– M. Durbin and T. Hock

V. Assistant Director’s Report

VI. Communications

VII. Committee Reports

A. Finance

B. Personnel/Policy

C. Physical Plant

D. Steering Committee

VIII. Unfinished Business

A. Executive Session Tapes – Action Required

B. Approve Secretary’s Minutes – Action Required

C. Director’s Search

IX. New Business

A. Approve Notice of Public Hearing on B & A – Action Required

B. Approve tentative B & A – Action Required

C. Approve IPLAR – Action Required

X. Executive Session

XI. Adjourn

Back to Top

COMMITTEE OF THE WHOLE AGENDA

July 27, 2011 - 7:00 p.m.

I. Roll Call

II. Director Search/Job Description

III. Adjourn

Back to Top

SPECIAL BOARD MEETING AGENDA

July 21, 2011

7:30 p.m.

I. Roll Call

II. Opportunity for Visitors to Speak

III. Resolution R12-01: A Resolution Authorizing the Preparation and Filing of the Annual Budget and Appropriation Ordinance – Action Required

IV. Ordinance 12-01: Ordinance Determining to Levy an Additional Tax of .02% for the 2011-2012 Fiscal Year – Action Required

V. Director Search – Action Require

VI. Adjourn

Back to Top

July 1 3, 2011

I. Roll call

II. Opportunity for Visitors to Speak

III. Consent Agenda – Action Required

A. Approve Minutes of June 8, 2011 Board Meeting

B. Approve Minutes of June 8, 2011 Strategic Plan Committee Meeting

C. Approve Minutes of June 6, 2011 Special Board Meeting

D. Approve Minutes of July 7, 2011 Special Board Meeting

E. Acknowledge Treasurer’s Report, 06/30/11, Investment Activity Report, 05/31/11, Current Assets Report, 06/30/11, Revenue Report, 06/30/11, and Expense Report, 06/310/11

F. Authorize Payment of Bills, 07/13/11

IV. Director’s Report

A. Assign Trustees for “Review of Bills Next Month”

Review July billings in August – J. Huff and C. Sehy

V. Assistant Director’s Report

VI. Communications

VII. Committee Reports

A. Finance

B. Personnel/Policy

C. Physical Plant

D. Steering Committee

VIII. Unfinished Business

IX. Director’s Search

X. New Business

A. Executive Session Records

B. Approve Financial Plan – Action Required

XI. Executive Session

5ILCS 120/2(c)(11) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting.

XI. Adjourn