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Board Minutes - FY03-04 |
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These are copies of minutes as approved by the Board. Official minutes are on file in the Library administrative offices |
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The July Board meeting was called to order at 7:30 p.m. at the Lisle Library District, 777 Front Street, Lisle, Illinois. I. Roll Call Present: Betty Long - President Patricia Kummer - Vice President John Rushing - Treasurer Barbara Lund - Secretary Elliot Spiegel - Trustee Richard Flint - Trustee (arrived 7:55 p.m.) Bill Strecker - Director Kathy Seelig - Assistant Director Jackie Pearce - Recording Secretary Absent: Sharon Callais - Trustee
II Opportunity for Visitors to Speak There were no visitors. III. Consent Agenda Minutes The minutes of the Board meeting of June 11 were presented. Treasurer’s Report J. Rushing presented the Treasurer’s Report for June. The report will be filed for audit. The Revenues Report, Expenditures Report, Current Assets Report and Investment Activity Reports were presented. J. Rushing noted that on our “Income” side we are above expectations, except for Asset Replacement Tax. B. Strecker will find out what Asset Replacement Tax is. The Board commended staff for staying under budget. We have a surplus of $450,000.00. Payment of Bills B. Long and B. Lund reviewed the bills this month. B. Lund and J. Rushing will review the bills next month. MOTION: B. Lund moved to approve the Consent Agenda. E. Spiegel seconded. Roll call vote - All aye.
IV. Director’s Report B. Strecker presented the Statistical Report, Weekly Up-Dates, Staff Meeting minutes of June 17, the Personnel Report, and the Department Quarterly Reports. B. Strecker reported that we did an outreach program at the Devonshire, and signed up 17 new library card holders. B. Strecker reported that we received a thank you note addressed to K. Seelig from COD for participating in their LTA field experience. The LTA program requires 99 hours of internship in a library, and we have hosted them several times over a number of years. B. Strecker reported that S. Seite, our Public Relations person, is now full time, due to her expanded marketing efforts. B. Strecker reported that R. Flint has volunteered to run computer classes, which started Monday and will continue for the next 3 weeks, using our lap top lab. We have received very good evaluations on the Monday program, and we are happy to have him volunteer. We will also set up staff training with him. B. Long asked that at some pont the Board be given a report on the lap top lab usage, both for patron and staff, and for what purposes and how often. E. Spiegel noted Youth Services circulation is up 86%, and B. Strecker explained that is due to the Summer Read program. B. Strecker noted that the Internet computer usage is so high, we have been considering turning some of our catalog computers into stand -up Internet stations. B. Strecker reported that we have a new people counter, but it hasn’t been installed yet The Board complimented M. Elgin on the format of her Technical Services Annual report, where she lists goals for the department. B. Strecker spoke to our attorney about developers contributions, and we do not have a limit when we have to spend it.
V. Assistant Director’s Report No report
VI. Communications No report
VII. Committee Reports Finance No report. Personnel/Policy No report. B. Strecker stated that staff is still working on the Employee Handbook and job descriptions, and he hopes to bring the information to the committee by September or October. Physical Plant No report. TIF Ad Hoc J. Rushing did a recap of the TIF meetings of June 13 and 27 and distributed copies of his TIF committee notes. Discussion followed. The next TIF meeting is July 16. R. Flint will not be able to attend. B. Long, J. Rushing and B. Strecker will go.
VIII. Unfinished Business Committee Assignments Last month the Board discussed keeping the committees at three members instead of four. E. Spiegel asked to be taken off the Finance committee, and J. Rushing asked to be taken off the Physical Plant Committee. CLS/SLS Merger This item was added to the agenda, and will be on the agenda from now on. E. Spiegel reported that the CLS Board has already voted on the merger. The SLS Board will be voting on July 21, and they have five resolutions to vote on: Number 1 - that there will be a merger of CLS and SLS on July 1, 2004; Number 2 - that Alice Calabrese of CLS will be interim Director of the merged system; Number 3 - that the two Boards will determine structuring of the two different boards to prepare and plan for the merger; Number 4 - they will ask for grants for the system; Number 5 - Alice Calabrese will be the Executive Director of the merged systems. If there is a merger, SLS will continue their full services until July 1, 2004. E. Spiegel noted that if there is a merger, resources coming from the State may be affected, such as the Per Capita Grant.
IX. New Business Resolution 04-2 Authorization to Prepare Budget and Appropriation Ordinance MOTION: P. Kummer moved to approve Resolution 04-2. J. Rushing seconded. Roll call vote - All aye. Ordinance 04-4 .02% Building and Maintenance MOTION: E. Spiegel moved to approve Ordinance 04-4. B. Lund seconded. Roll call vote - All aye. Ordinance 04-5 Annexing Willow Glen B. Strecker explained that last month we passed an ordinance annexing a portion of Willow Glen, and this ordinance is for the other section of Willow Glen. MOTION: P. Kummer moved to approve Ordinance 04-5. B. Lund seconded. Roll call vote- All aye. Per Capita Grant Application MOTION: B. Lund moved to approve the Per Capita Grant application. R. Flint seconded. Roll call vote- All aye. Filtering The Board discussed the filtering bill, and B. Strecker reported that we will have staff working on evaluating filtering software.
X. Executive Session - 5 ILCS 10/2 (c) (6) - Purchase or Lease of Real Property for the Use of the Public Body, Including Meetings held for the Purpose of Discussing Whether a Particular Parcel Should be Acquired. MOTION: R. Flint moved to go into an Executive Session in accordance with 5 ILCS 10/2 (c) (6) purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired. P. Kummer seconded. Roll call vote - All aye. J. Rushing noted that, according to law, starting in January, 2004, Executive Sessions will have to be tape recorded. The Board took a break at 8:44 p.m. before going into the Executive Session. The Board went into Executive Session at 8:46 p.m. The Board came out of Executive Session at 9:08 p.m. MOTION: E. Spiegel moved to direct the Library Director to follow recommendations as outlined in the Executive session. R. Flint seconded. Roll call vote- All aye. XI. Adjourn MOTION: J. Rushing moved to adjourn. R. Flint seconded. All aye. The meeting adjourned at 9:10 p.m. The August Board meeting was called to order at 7:32 p.m. at the Lisle Library District, 777 Front Street, Lisle, Illinois. I. Roll Call Present: Betty Long - President Patricia Kummer - Vice President John Rushing - Treasurer Barbara Lund - Secretary Richard Flint - Trustee Bill Strecker - Director Kathy Seelig - Asst. Director Jackie Pearce - Recording Secretary Absent: Sharon Callais - Trustee Elliot Spiegel - Trustee II Opportunity for Visitors to Speak There were no visitors. III. Consent Agenda Minutes The minutes of the Board meeting of July 9 and Executive Session were presented. Treasurer’s Report J. Rushing presented the Treasurer’s Report for July. The report will be filed for audit. The Revenues Report, Expenditures Report, Current Assets Report and Investment Activity Reports were presented. R. Flint questioned the amount of $1,7,827.61 under “Illinois Funds” on the Monthly Investment Activity report. B. Strecker will check into this. Payment of Bills B. Lund and J. Rushing reviewed the bills this month. P. Kummer and R. Flint will review the bills next month. Starting next month, the trustee assignment of “Review Bills” will appear on the Agenda under the “Director’s Report”. MOTION: J. Rushing moved to approve the Consent Agenda. B. Lund seconded. Roll call vote - All aye. IV. Director’s Report B. Strecker presented the Statistical Report, Weekly Up-Dates, Staff Meeting minutes of July 15, Personnel Report, and Literacy Report. B. Strecker reported that Governor Blagojevich has signed a law that will take effect January 1, 2004, that will require audio or video taping of closed meetings. The tapes must be kept for 18 months. B. Strecker suggested getting a small tape recorder and keeping the tapes in the safety deposit box at the bank. B. Long and B. Lund will meet with B. Strecker and discuss this. P. Kummer suggested we may need a new policy on this. B. Strecker reported that it has come to our attention that a subdivision built in 1997 that paid the developer contribution fees was never annexed to the library. He called our attorney to follow up on this. B. Strecker reported that we have the opportunity to apply for a “Live and Learn” grant for remodeling. It is a matching grant program for up to $250,000.00. He will get information from the Illinois State Library on the grant requirements. V. Assistant Director’s Report K. Seelig reported that we donated 10 obsolete computers to the First Baptist Church of Cobden, Illinois. They distributed them to several area ministries, and those ministries have sent us thank you notes. K. Seelig reported on several compliments the library received this week on our financial collection, travel collection, and children’s books. K. Seelig reported that she has put the patch for the “worm” on all of the servers. B. Long reported that when a patron has an overdue item, the patron is blocked from his/her account access. K. Seelig will check on this. VI. Communications B. Strecker reported that he had an e-mail from a patron in January that suggested upgrading our Internet monitors. In May, we upgraded them to flat screen monitors, and he notified the patron by e-mail. B. Long noted that the SLS Newsletter this month has an article about the Trustee Facts File. They need trustee input for the development of a new updated handbook. Trustees are invited to apply for participation in the focus group discussion scheduled for September 23. VII. Committee Reports Finance B. Strecker met with B. Long and J. Rushing to discuss the tentative Budget and Appropriation Ordinance 04-6. They will meet soon to discuss the Levy and TITA. Personnel/Policy P. Kummer reported that B. Strecker and staff are working on job descriptions. B. Strecker noted that we will be combining several job descriptions, and the committee should get them in October. Physical Plant No Report. Trustees were asked to walk around the property, and if they see anything that needs attention, let B. Strecker know. TIF Ad Hoc The Lisle Village Board has decided to pursue convening a formal TIF Joint Review Board, which consists of delegates of all taxing bodies. Discussion followed. B. Strecker will find out when the Joint Review Board is going to meet and if they have 30 or 60 days to report back to the Village Board. MOTION: R. Flint moved that J. Rushing be our delegate for the TIF Joint Review Board. B. Lund seconded. All aye. B. Long suggested it might benefit J. Rushing to view the tape of the July 21 Village Board meeting. VIII. Unfinished Business CLS/SLS Merger All five resolutions concerning the proposed merger of SLS and CLS were passed on July 21. The resolutions were as follows: (1) SLS and CLS will merge as of July 1, 2004. (2) The Executive Director of the Merged System will be Alice Calabrese. (3) A transition team consisting of the Boards of SLS and CLS will be formed to plan the merger. (4) The grants for transition money will be submitted to the Illinois State Library. (5) The services of Alice Calabrese will be obtained as the Interim Executive Director through an intergovernmental agreement. IX. New Business Approve Notice of Public Hearing on Budget & Appropriation Ordinance 04-6 The Notice of Public Hearing on the Budget & Appropriation Ordinance 04-6 was presented for approval. MOTION: P. Kummer moved to approve the public notice. R. Flint seconded. All aye. Approve Tentative Budget & Appropriation Ordinance 04-6 The tentative B & A Ordinance 04-6 was presented for approval. MOTION: B. Lund moved to approve the tentative Budget and Appropriation Ordinance 04-6. J. Rushing seconded. Roll call vote- All aye. The tentative Budget & Appropriation Ordinance 04-6 will be posted for 30 days. Approve Annual Report As part of the Annual Report, reviewing of the minutes by two trustees is required. S. Callais and R. Flint had been assigned to do this. R. Flint completed his review. Due to S. Callais’ recent illness, the Board appointed B. Lund to complete the review. MOTION: P. Kummer moved to approve the Annual Report. B. Lund seconded. All aye. SLS Public Library Membership SLS made some minor revisions to their requirements and are asking for approval. MOTION: B. Lund moved that the Lisle Library District continue membership with SLS. R. Flint seconded. Roll call vote - All aye. Board Member Goals B. Long asked that each Board member consider personal goals as a trustee. Discussion followed, and Board members shared individual goals they will focus on this year. B. Long reminded trustees we have funds for trustees to attend training sessions that will help achieve their goals. X. Executive Session MOTION: R. Flint moved to go into an Executive Session for 5 ILCS 10/2 (c) (6) - purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired. J. Rushing seconded. Roll call vote- All aye. The Board went into an Executive Session at 8:40 p.m. The Board came out of Executive Session at 8:52 p.m. XI Adjourn MOTION: R. Flint moved to adjourn the Board meeting. P. Kummer seconded. The Board meeting adjourned at 8:53 p.m. PUBLIC HEARING The Public Hearing for the Budget and Appropriation Ordinance 04-6 was called to order at 7:30 p.m. at the Lisle Library District, 777 Front Street, Lisle, Illinois. I. Roll Call Betty Long - President Patricia Kummer - Vice President John Rushing - Treasurer Barbara Lund - Secretary Elliot Spiegel - Trustee Richard Flint - Trustee Bill Strecker - Director Jackie Pearce - Recording Secretary Amy Boerema - Daily Herald Chris Schelthoff - Patron Absent: Sharon Callais - Trustee Kathy Seelig - Assistant Director II. Budget and Appropriation Ordinance 04-6 Budget and Appropriation Ordinance 04-6 was presented. There were no questions from the public. MOTION: E. Spiegel moved to close the public hearing. B. Lund seconded. Roll call vote- All aye. The public hearing adjourned at 7:32 p.m.
BOARD MEETING September 17, 2003 The September Board meeting was called to order at 7:33 p.m. at the Lisle Library District, 777 Front Street, Lisle, Illinois.
I. Roll Call Present: Betty Long - President Patricia Kummer - Vice President John Rushing - Treasurer Barbara Lund - Secretary Elliot Spiegel - Trustee Richard Flint - Trustee Bill Strecker - Director Jackie Pearce - Recording Secretary Amy Boerema - Daily Herald Chris Schelthoff - Patron Absent: Sharon Callais - Trustee Kathy Seelig - Assistant Director II. Opportunity for Visitors to Speak C. Schelthoff asked the Board to consider lowering the overdue fines charged for DVD’s, CD’s and videos. She also asked that the Board consider hiring children under 16 who have a work permit. Discussion followed. The Board will take these two matters under advisement, and B. Strecker will notify C. Schelthoff of the decisions. C. Schelthoff left the meeting at 7:45 p.m. III. Consent Agenda Minutes The minutes of the Board meeting and Executive Session of August 13 were presented. The minutes of the September 10 Personnel/Policy Committee meeting were presented. Treasurer’s Report J. Rushing presented the Treasurer’s Report for August. The report will be filed for audit. The Revenues Report, Expenditures Report, Current Assets Report and Investment Activity Reports were presented. Payment of Bills P. Kummer and R. Flint reviewed the bills this month. MOTION: B. Lund moved to approve the Consent Agenda. R. Flint seconded. Roll call vote - All aye. IV. Director’s Report B. Long and E. Spiegel will review the bills next month. B. Strecker presented the Statistical Report, Weekly Up-Dates, Staff Meeting minutes of August 19, and the Personnel Report. He noted that there was a slight increase in circulation. B. Strecker distributed copies of a brochure outlining our adult programs for fall, and noted that author Carol Higgins Clark will be here October 7. B. Strecker reported that we received a tax payment this week in the amount of $1,142,128.38, which was deposited in Illinois Funds. We have now received 96.97% of our tax money. B. Strecker reported that the Internet quick use terminals are working out well, and they have given us some relief at our sit down Internet terminals. B. Strecker reported that we did another school visit with library card registration at Tate Woods School. B. Strecker reported that Little Friends gave us an award in appreciation for allowing their students to volunteer here. B. Strecker reported that our insurance company is asking that insurance cards be received from anyone who uses their own car for library business. B. Strecker reported that we need to get an appraisal for the building and contents for the insurance company. He has received two quotes that are under $3500, which is a flat fee. The renewal date of our insurance policy is July 1, 2004. B. Strecker reported that the TIF Joint Review Board will not be meeting until December or January. B. Strecker reported that we have been working on patron authenticity for remote access to data bases. He noted that ancestry.com does not allow remote access, so we are checking into heritagequest. E. Spiegel said that if heritagequest has images of the Federal census available, it’s a good site. V. Assistant Director’s Report There was no report, as K. Seelig is in New York this week, attending a Polaris Users Group meeting and administrative training for Polaris 3.0 VI. Communications No report VII. Committee Reports Finance The Finance Committee will meet with the auditors on September 24 to review the audit. Personnel/Policy The Committee met on September 10 to discuss the following items: Policy 906 Tape Recording of Executive Sessions; Policy 360 Lisle Library Public Programs; Job descriptions for Page/Shelver, Library Associate I, Library Associate II, Library Associate III, Employee Handbook and Director Evaluation. The policies and job descriptions were presented for a first read. Policy 360 Lisle Library Public Programs is a revision: taking out “from 18 months to 14 years” and stating “through age 16". It was suggested we refer to this as “youth” programming rather than “children’s” programming, and that change will be made. Discussion followed regarding program fees, which will be discussed at a later time along with other fees. Policy 906 Tape Recording of Executive Sessions is a new policy that puts us in accordance with the Open Meetings Act that will require us to tape Executive Sessions starting next year. “Effective January 1, 2004" will be added at the beginning of the first sentence. Job Descriptions: The Page/Shelver position combines several Page positions, which will affect 8 Pages. Library Associates I, II and III combined 13 job descriptions, which will affect 32 staff. B. Strecker noted that combining these job descriptions will simplify things greatly and provide more flexibility when we hire people. This does not affect the current budget; these changes are for next fiscal year. The Committee went over the first 17 pages of the Employee Handbook at their September 10 meeting. When they have completed it, it will be presented to the Board. The Committee went over the Director Evaluation forms and decided to drop “Part I Goals” since B. Strecker matches his goals to his job description. The policies and job descriptions will be on the October agenda for a second read. Physical Plant B. Strecker stated that the Physical Plant Committee will need to meet to discuss the “Live and Learn” grant, which is one of the grants offered by the State this year for accessibility. Normally, the Physical Plant Committee meets the first Wednesday of the month, but Lisle Woman’s Club is having their 40th anniversary party October 1, which Bill is attending. He will check on some dates and notify the committee. TIF Ad Hoc J. Rushing reported there haven’t been any new developments with TIF. B. Strecker will get the tape of the August 4 Village Board meeting. R. Flint has the July 21 tape. VIII. Unfinished Business CLS/SLS Merger E. Spiegel reported that the Chicago Library System is now the Chicago Multitype Library System. They changed the name July 1. We are still Suburban Library System. CMLS now has no public libraries in their system. The Systems will vote on final plans for the merger in March. Both boards will meet in October and set up committees. He noted that Heritage Trail, River Bend and NILS are contemplating merging systems. E. Spiegel reported that SLS had their audit and did well, and the new delivery system is doing well. IX. New Business Approve Budget and Appropriation Ordinance 04-6 Budget and Appropriation Ordinance 04-6 was presented for approval. MOTION: P. Kummer moved to adopt Ordinance 04-6. J. Rushing seconded. Roll call vote - All aye. Approve Certified Estimate of Revenues by Source Certified Estimate of Revenues by Source was presented for approval. MOTION: B. Lund moved to approve the Certified Estimate of Revenues by Source. P. Kummer seconded. Roll call vote- All aye. Levy Ordinance 04-7 - First Read B. Strecker presented two scenarios (two sets of figures) for Levy Ordinance 04-7 that were presented for a first read. Approval for one of them will be at the November 12 Board meeting. Truth in Taxation Notice - First Read B. Strecker presented two scenarios (two sets of figures) for the TITA notice, which may or may not be required. Approval, if required, will be at the October 8 Board meeting. Resolution R04-3 to Determine Estimate of Funds-First Read B. Strecker presented two scenarios (two sets of figures) for Resolution R04-3 to Determine Estimate of Funds. Approval will be at the October 8 Board meeting. B. Strecker explained that Scenario I for the above three items puts our levy at $3,480,000.00, which will be a 5.99% increase and will require a TITA. Scenario II puts our levy at $3,447,000.00, which will be a 4.99% increase and will not require a TITA. B. Strecker stated that he brought two scenarios to the Board because last year the Board requested we do a projected budget for fiscal 2004/2005, and the figures in Scenario II would not cover our proposed budget. Discussion followed. MOTION: E. Spiegel moved that we increase the budget amount to levy to $3,480,000.00 P. Kummer seconded. Roll call vote- All aye. Memorial for Irv Goldstein The Board had a general discussion on ways to honor Irv’s memory. This will continue via e-mail conversation, and will be under “Unfinished Business” at the October 8 Board meeting. X. Executive Session MOTION: E. Spiegel moved to go into an Executive Session for 5 ILCS 10/2 (c) (6) - Purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired. J. Rushing seconded. Roll call vote- All aye. The Board went into Executive Session at 9:10 p.m. The Board came out of Executive Session at 9:15 p.m. B. Long asked about un-annexed properties within the library boundaries. Do we want to explore options for inclusion in the library district? B. Strecker will check on the issue and report to the Board. MOTION: R. Flint moved to adjourn the meeting. P. Kummer seconded. All aye. The meeting adjourned at 9:25 p.m. The October Board meeting was called to order at 7:30 p.m. at the Lisle Library District, 777 Front Street, Lisle, Illinois. I. Roll Call Present: Betty Long - President Patricia Kummer - Vice President John Rushing - Treasurer Barbara Lund - Secretary Sharon Callais - Trustee Richard Flint - Trustee Bill Strecker - Director Kathy Seelig - Asst. Director Jackie Pearce - Recording Secretary Absent: Elliot Spiegel - Trustee II Opportunity for Visitors to Speak There were no visitors. III. Consent Agenda Minutes The minutes of the Public Hearing, Board meeting and Executive Session of September 17 were presented. The minutes of the September 24 Finance Committee meeting were presented. On page 2, in the 12th paragraph of the Board meeting minutes, the sentence was corrected to read ”B. Strecker reported that our insurance company is asking that insurance cards be received from anyone who uses their own car for library business”. Discussion followed on whether or not this is just for employees, or must trustees provide proof of insurance also. B. Strecker will check on this. On the 3rd page, in the last paragraph of the Board meeting minutes, the word “polices” was corrected to read “policies”. In the Finance Committee minutes of September 24, R. Flint was added as being in attendance. Treasurer’s Report J. Rushing presented the Treasurer’s Report for September. The report will be filed for audit. The Revenues Report, Expenditures Report, Current Assets Report and Investment Activity Reports were presented. Payment of Bills B. Long and E. Spiegel reviewed the bills this month. MOTION: P. Kummer moved to approve the Consent Agenda. J. Rushing seconded. Roll call vote - All aye. IV. Director’s Report B. Strecker presented the Statistical Report, Staff Meeting minutes of September 23, Personnel Report and Department Quarterly Reports. He noted that circulation is up significantly compared to last year at this time. B. Strecker reported that we had two excellent programs this week: the Lira Polish Singing group, and author, Carol Higgins Clark. S. Callais and J. Rushing will review the bills next month. V. Assistant Director’s Report K. Seelig reported that she and A. Lin went to GIS Information Systems in Syracuse, New York to attend a Polaris Users Group meeting and for training for the next version of Polaris 3.0. VI. Communications We received a letter from Peter Lueck, Superintendent of School District 202, asking to attend the November Board meeting. VII. Committee Reports Finance The committee met with the auditors on September 24, and recommended that the Board accept the audit as presented. The auditors are working on the new trial GASB 34 style audit, and it will be presented in a few months. We have had the same auditors for 15 years. Discussion followed on whether or not to seek quotes from other auditors. It was the consensus of the Board that due to the GASB 34 process, we will wait a year to request other quotes. In the meantime, B. Strecker will check with other government bodies to find out what they pay for their audits. Approve Audit MOTION: J. Rushing moved to accept the audit as presented. S. Callais seconded. Roll call vote - All aye. Personnel/Policy Revised Policy 360 (Lisle Library Public Programs) and new Policy 906 (Tape Recording of Executive Sessions) were presented for approval. MOTION: P. Kummer moved to approve Policies 360 and 906. B. Lund seconded. Roll call - All aye. Job descriptions for Page/Shelver, Library Associate I, Library Associate II, and Library Associate III were presented for approval. MOTION: P. Kummer moved to approve the job descriptions. J. Rushing seconded. Roll call vote - All aye. The Committee will meet on October 29 at 7:00 p.m. in the Group Study Room to discuss the Employee Handbook and job descriptions. Physical Plant The Physical Plant Committee will meet at 7:00 p.m. in the meeting room before the November 12 Board meeting to discuss the “Live and Learn” construction grant. TIF Ad Hoc No report. CMLS/SLS Merger No report. VIII. Unfinished Business Audit of Minutes B. Lund and R. Flint audited the Board minutes this year. Their report and B. Strecker’s responses were given to the Board. Memorial for Irv Goldstein The Board discussed several ideas for a memorial for Irv Goldstein. If Irv’s book collection is donated to the library, could an area in the library be set aside to display them. The negative of this is that the books would have to be taken out of circulation. Another idea was to name a room after him, such as the Adult Quiet Room. Discussion followed. Also suggested was to set up a fund that would be used to bring non-fiction authors to do book talks. B. Strecker will check into this. Another suggestion was to have people write down their memories of Irv and put them together and send to the family. Discussion followed. IX. New Business Truth in Taxation Notice The Truth in Taxation Notice was presented for approval. MOTION: J. Rushing moved to approve the TITA notice. P. Kummer seconded. Roll call vote - All aye. Resolution R04-3 to Determine Estimate of Funds Resolution R04-3 to Determine Estimate of Funds was presented for approval. MOTION: R. Flint moved to approve Resolution R04-3. B. Lund seconded. Roll call vote- All aye. B. Lund reported that she attended the ILA Trustee Fact File Focus Group session in September. They discussed what should be in the Fact File, having it on-line, and suggestions on how to keep it more current. B. Strecker will be at ILA in Springfield next week, and in February, he will be at PLA in Seattle. X. Executive Session There was no need for an Executive Session MOTION: R. Flint moved to adjourn the meeting. J. Rushing seconded. Roll call vote - All aye. The meeting adjourned at 8:20 p.m. PUBLIC HEARING FOR TITA The Public Hearing for TITA was called to order at 7:30 p.m. at the Lisle Library District, 777 Front Street, Lisle, Illinois. I. Roll Call Present: Betty Long - President Barbara Lund - Secretary Elliot Spiegel - Trustee Richard Flint - Trustee Bill Strecker - Director Kathy Seelig - Asst. Director Jackie Pearce - Recording Secretary Absent: Patricia Kummer - Vice President John Rushing - Treasurer Sharon Callais - Trustee II. TITA The TITA notice was presented. There were no members of the public present. III. Adjourn MOTION: R. Flint moved to adjourn the public hearing. E. Spiegel seconded. Roll call vote - All aye. The public hearing adjourned at 7:32 p.m.
BOARD MEETING November 12, 2003 The November Board meeting was called to order at 7:32 p.m. at the Lisle Library District, 777 Front Street, Lisle, Illinois. I. Roll Call Present: Betty Long - President Barbara Lund - Secretary Elliot Spiegel - Trustee Richard Flint - Trustee Bill Strecker - Director Kathy Seelig - Asst. Director Jackie Pearce - Recording Secretary Peter Lueck - Lisle School District 202 (8:40-9:55 p.m.) Steve Pawlowicz - Lisle School District 202 (8:40-9:55 p.m.) George Attaway - Lisle School District 202 (8:40-9:55 p.m.) Absent: Patricia Kummer - Vice President John Rushing - Treasurer Sharon Callais - Trustee
II Opportunity for Visitors to Speak There were no visitors until 8:40 p.m. III. Consent Agenda Minutes The minutes of the Board meeting of October 8 and Personnel/Policy Committee of October 29 were presented. Treasurer’s Report The Treasurer’s Report for October was presented. The report will be filed for audit. The Revenues Report, Expenditures Report, Current Assets Report and Investment Activity Reports were presented. Payment of Bills R. Flint and J. Rushing reviewed the bills this month. MOTION: B. Lund moved to approve the Consent Agenda. R. Flint seconded. Roll call vote - All aye. B. Long noted that when we switched our phone service from XO to McLeod, Sound, Inc. charged us $2,000.00 for the switch, and she thinks we should ask for reimbursement from McLeod. IV. Director’s Report B. Strecker presented the Statistical Report, Weekly Up-Dates, Staff Meeting minutes of October 14, and the Personnel Report. He noted circulation is up 4 ½%, and patron count is up 1%. B. Strecker reported that staff has been discussing ideas for the Irving Goldstein lectures. B. Long noted that our last month’s Board minutes didn’t make it clear that the Board thought the lecture series was a good idea and the Board consensus was to pursue it. P. Kummer and B. Lund will review the bills next month. V. Assistant Director’s Report K. Seelig did a demonstration for the Board of the authentication patron remote access program. She noted that $25,000.00 was budgeted for the program, but we have only spent a little under $10,000. The Board would like us to be able to keep track of the number of remote hits. VI. Communications B. Lund received the 2003 Polestar award, which is an Illinois School Library Media award, for outstanding school librarian, and the Board congratulated her. VII. Committee Reports Finance No report. Personnel/Policy The Personnel/Policy Committee met on October 29 to review policies, job descriptions and the Employee Handbook. The following policies were presented for a first read: (revised) Policy 335-Public Computers, (new) Policy 336-Staff use of Library Computing Resources, (revised) Policy 845-Employee Recognition, and (new) Policy 911-Record Retention. The following job descriptions were presented for a first read: Technical Services Associate I, Technical Services Associate II, and Technical Services Associate III. These policies and job descriptions will be on the December 10 Board agenda for approval. The revised Employee Handbook has been sent to our attorney for review and will be on the December Board meeting agenda for a first read. The committee is meeting on November 19 to discuss job descriptions and to further review the Employee Handbook. Physical Plant The Physical Plant Committee met on November 12 to discuss the “Live and Learn” construction grant and expansion/remodelling. TIF Ad Hoc This discussion was held until the school representatives arrived. CMLS/SLS Merger E. Spiegel reported that the transition Board had its first meeting, and four committees were created: Governance, Membership, Services, and Human Resources. They are hiring a consulting group to work on bringing the two systems together and facilitate committees, and they will be getting a State grant for that. E. Spiegel attended a meeting in Springfield regarding Internet filters. He suggested that the Personnel/Policy Committee work on what we have to do under the new law. B. Strecker said the committee will investigate this. VIII. Unfinished Business There was none. IX. New Business Levy Ordinance 04-7 Levy Ordinance 04-7 was presented for adoption. MOTION: E. Spiegel moved to adopted Levy Ordinance 04-7. R. Flint seconded. Roll call vote- All aye. Certification of Compliance with TITA The Certification of Compliance with TITA was presented. MOTION: R. Flint moved to approved the Certification of Compliance with TITA. B. Lund seconded. Roll call vote - All aye. Tax Cap Relief The Board discussed information provided by B. Strecker regarding the tax cap and how local libraries are handling it. Discussion followed. Outsourcing Payroll B. Strecker presented some general information about the benefits and costs to outsourcing our payroll, noting that we don’t have a backup for when Sandy is unavailable. Discussion followed. The Board asked him to pursue this and get some exact costs. SLS is having a program for trustees on leadership in December. B. Long and B. Lund may attend. Peter Lueck, Steve Pawlowicz and George Attaway from Lisle School District 202 arrived at 8:40 p.m. They discussed the TIF issue and distributed packets of information. They left the meeting at 9:55 p.m. X. Executive Session MOTION: R. Flint moved to go into an Executive Session for 5 ILCS 10/2 (c) (6) - Purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired. E. Spiegel seconded. Roll call vote- All aye. The Board went into Executive Session at 10:00 p.m. The Board came out of Executive Session at 10:15 p.m. MOTION: E. Spiegel moved to adjourn the meeting. B. Lund seconded. Roll Call vote - All aye. The meeting adjourned at 10:16 p.m. The December Board meeting was called to order at 7:30 p.m. at the Lisle Library District, 777 Front Street, Lisle, Illinois. I. Roll Call Present: Betty Long - President Patricia Kummer - Vice President John Rushing - Treasurer Barbara Lund - Secretary Elliot Spiegel - Trustee Richard Flint - Trustee Bill Strecker - Director Kathy Seelig - Asst. Director Jackie Pearce - Recording Secretary Absent: Sharon Callais - Trustee II. Opportunity for Visitors to Speak There were no visitors. B. Long reported that she spoke to Friends President, D. Cunningham, about attending our meetings. He has a conflict with Wednesdays, but will come to our meetings sometimes or perhaps send someone else. III. Consent Agenda Minutes The minutes of the November 12 Board meeting, Executive Session, and Physical Plant Committee meeting and November 19 Personnel/Policy Committee meeting were presented. Treasurer’s Report J. Rushing presented the Treasurer’s Report for November. The report will be filed for audit. The Revenues Report, Expenditures Report, Current Assets Report and Investment Activity Reports were presented. Payment of Bills P. Kummer and B. Lund reviewed the bills this month. MOTION: P. Kummer moved to approve the Consent Agenda. R. Flint seconded. Roll call vote - All aye. IV. Director’s Report Assign Trustees for Review of Bills Next Month B. Long and E. Spiegel will review the bills next month. B. Strecker presented the Statistical Report, Staff Meeting minutes of November 18, and the Personnel Report. He noted that circulation is up 5 ½%, and that renewals account for 12% of our circulation. E. Spiegel would like an additional statistical line that shows initial acquisitions and then renewals, so we know whether renewals are carrying circulation. B. Strecker will add that to the report. B. Strecker reported that we do not have enough carpet tiles to do the entire hallway outside the meeting room. The cost would have been $300.00. B. Long noted that she would like to see them used somewhere in the building. B. Strecker reported that many of our older exit lights and emergency light fixtures need to be replaced, and Elmhurst Electric will be doing the work for us at a cost of $2,500.00 to $2,600.00. Discussion of Goals for Next Fiscal Year B. Strecker stated that he would like to know what the Board wants to see us do in the next fiscal year. He noted that programming is going well, circulation is up, and the data base access should be done by the first of the year. He suggested that since we may be years away from a building program, we should be considering alternatives. Discussion followed about our Internet stations, wireless technology, filtering and our liability. E. Spiegel suggested we get an opinion from our lawyer about our ability to restrict wireless use so that we are not liable. E. Spiegel recommended that the Board have a retreat to discuss goals, with space being a major goal for next year. V. Assistant Director’s Report K. Seelig reported that she is finishing up the authentication process and setting up the training for the next version of Polaris. K. Seelig stated that we will have a new tape recorder and special conference microphone for the January Board meeting for use at Executive Sessions. VI. Communications There were none. VII. Committee Reports Finance No report. B. Strecker noted that at the beginning of January, he will be sending out dates for budget meetings. Personnel/Policy The revised Employee Handbook was presented for a first read. Our attorney has seen it, and his revisions are in bold. New job descriptions for Administrative Clerk, Receptionist, and Professional Cataloger were presented for a first read. Revised job descriptions for Public Relations-Programmer Coordinator, Literacy Outreach Coordinator, Discipline Monitor, Information Services Librarian and Readers Adviser Librarian were presented for a first read. Revised Policy 325 Fines and Fees was presented for a first read. The Employee Handbook, job descriptions and Policy 325 will be on the January 14 Board meeting agenda for approval. The following policies were presented for approval: 335 (Public Computers), 336 (Staff Use of Library Computing Resources) 845 (Employee Recognition) and 911 (Record Retention). MOTION: P. Kummer moved to approve policies 335, 336, 845 and 911. B. Lund seconded. Roll call vote- All aye. The following job descriptions were presented for approval: Technical Services Associate I, Technical Services Associate II, and Technical Services Associate III. MOTION: P. Kummer moved to approve job descriptions for Technical Services Associates I, II and III. R. Flint seconded. All aye. K. Seelig has video rental information that she will give to the committee. Physical Plant No report. The committee will meet on January 7 to discuss remodeling, carpeting and doors. TIF Ad Hoc B. Strecker attended a TIF breakfast meeting at the Chamber of Commerce this morning, and distributed copies of information that was provided. Discussion followed. At the January 14 Library Board meeting, the Board will appoint a representative and an alternate for the Village TIF Joint Review Board. In addition, a discussion of the Board’s stand on TIF will be on the agenda. CMLS/SLS Merger E. Spiegel reported there will be a second transition meeting in late January. They received a grant of $68,000 from the state. There will be a part time assistant at SLS to assist Alice Calabrese. They have developed a good budget process for SWAN. They are going to form focus groups. This will all be partially, if not completely, subsidized by grants. There are four committees: Governance, Membership, Services and Human Resources, and E. Spiegel encouraged anyone to be on any of the four committees you want. VIII. Unfinished Business B. Lund reported that she attended a trustee leadership meeting that SLS hosted. She noted that the software “capWiz” is something we should have a demo on in January or February, before the spring session, as it will make library advocacy a little easier. Discussion followed about issues the library can take a stand on, including IMRF tax cap relief and filtering. B. Lund reported that she went to an ISLAC meeting. Cataloging standards got passed today, as well as a technology plan. NILS had a report on how their merger is progressing. IX. New Business Outsourcing Payroll As requested by the Board at the November Board meeting, B. Strecker presented exact costs for outsourcing payroll. He noted that Honkamp Krueger and Co. have the best price, at an annual cost of $2,550.00, and all their references were excellent. He reported that Lisle Hyatt, Moose International and Galena Public Library are very happy with the process, and the customer service is excellent. Discussion followed. MOTION: E. Spiegel moved that we outsource our payroll to Honkamp Krueger and Co. P. Kummer seconded. Roll call vote - all aye. In March, there is an ILA Trustee Forum Spring Workshop at Hickory Ridge Conference Center in Lisle. Let B. Strecker know if you want to attend. X. Executive Session There was no Executive Session. MOTION: B. Lund moved to adjourn the meeting. R. Flint seconded. Roll call vote - All aye. The meeting adjourned at 8:45 p.m. The January Board meeting was called to order at 7:30 p.m. at the Lisle Library District, 777 Front Street, Lisle, Illinois. I. Roll Call Present: Betty Long - President Patricia Kummer - Vice President Barbara Lund - Secretary John Rushing - Treasurer Sharon Callais - Trustee Elliot Spiegel - Trustee Richard Flint - Trustee Bill Strecker - Director Kathy Seelig - Asst. Director Jackie Pearce - Recording Secretary II Opportunity for Visitors to Speak There were no visitors; however, Doug Cunningham, President of the Friends of the Lisle Library, submitted a report to the Board of Trustees. III. Consent Agenda Minutes The minutes of the December 10 Board meeting and January 7 Physical Plant Committee meeting were presented. Treasurer’s Report J. Rushing presented the Treasurer’s Report for December. The report will be filed for audit. The Revenues Report, Expenditures Report, Current Assets Report and Investment Activity Reports were presented. Payment of Bills B. Long and E. Spiegel reviewed the bills this month. MOTION: P. Kummer moved to approve the Consent Agenda. E. Spiegel seconded. All aye. IV. “CapWiz” Demonstration B. Lund and K. Seelig demonstrated how to use the CapWiz web site, which is an advocacy web site that ILA is sponsoring. V. Director’s Report B. Strecker presented the Department Quarterly Reports, Statistical Report, Aging Report on Overdue Materials, Staff Meeting minutes of December 16, and the Personnel Report. He noted that our statistics are down from November. As requested by the Board, he added information to the Statistical Report showing the comparison of circulation with and without renewals. He will continue to keep this statistic and do a comparison in a year. B. Strecker reported we have received some complimentary notes from patrons. B. Strecker stated that we have received a commitment from Friends for $3,000.00 to purchase some items that departments requested. B. Strecker reported that next month, Jean Demas will be coming to the Board meeting to talk about literacy, and the Chamber of Commerce will be here to talk about TIF. B. Long noted that on the Information Services report, it would be helpful to have a chart or graph showing patron use of the Internet, especially if we go to referendum. E. Spiegel suggested it would also help to have the percent of hours of use compared to available hours. The Board would like to see this done for the last 24 months and have it incorporated in the Quarterly Report. B. Long noted that on the Circulation Services Quarterly Report, the graphs don’t show a comparison, and she suggested doing something to illustrate a trend. B. Lund and S. Callais will review the bills next month. VI. Assistant Director’s Report K. Seelig reported that we had a Polaris trainer server set up in each department for staff to train on, and we will go with the new version at the end of this month. We will be off line for a day or two for this. K. Seelig reported that we have our data bases available from home now, and there will be an article in the newsletter about it. VII. Communications B. Strecker reported the he spoke to the auditors this morning, and they will complete our GASB audit this weekend. The ILA Trustee forum is March 19-20. If anyone wants to attend, let B. Strecker know. B. Long reminded the Board that E. Spiegel brought up the idea last month for a Board retreat. E. Spiegel suggested we wait to set up a retreat until the Physical Plant Committee has their next few meetings. If the Board then decides to have a referendum, we can set up a retreat for spring or early summer to discuss it. VIII. Committee Reports Finance Appoint Committee to Prepare Working Budget The Budget Committee will be the Board as a whole. Set Budget Meeting Dates The following dates were set up for budget meetings: February 23 at 5:00 p.m., March 24 at 7:00 p.m. and April 28 at 7:00 p.m. Personnel/Policy B. Strecker reported that staff is working on job descriptions and the salary schedule. P. Kummer reported that B. Strecker prepared his goals for 2004 and copies were given to the Board. B. Long suggested that marketing be included in his goals in regards to expansion. The revised Employee Handbook was presented for approval. MOTION: P. Kummer moved to approve the Employee Handbook. B. Lund seconded. All aye. New job descriptions for Administrative Clerk, Receptionist, and Professional Cataloger were presented for approval. MOTION: P. Kummer moved to approve the new job descriptions. S. Callais seconded. All aye. Revised job descriptions for Public Relations-Programmer Coordinator, Literacy Outreach Coordinator, Discipline Monitor, Information Services Librarian and Readers Adviser Librarian were presented for approval. MOTION: P. Kummer moved to approve the revised job descriptions. B. Lund seconded. All aye. Revised Policy 325 Fines and Fees was presented for approval. MOTION: P. Kummer moved to approve revised policy 325. S. Callais seconded. All aye. Physical Plant The committee met on January 7, and the minutes are in the packets. B. Strecker reported that we have ordered handicap faucets for the bathrooms, and we are getting bids for emergency lights, fire horns and strobes for the bathrooms and meeting room. The committee will be meeting February 4 and March 3 to discuss three alternatives: freshening the building with paint and carpeting; updating the building according to the facility master plan; or expansion. B. Strecker distributed copies of information from Carow, which included floor plan conceptions and a marketing survey. TIF Ad Hoc Appoint Representative and Alternate for Joint Review Board The Board appointed J. Rushing as our representative and E. Spiegel as our alternate. They will remain neutral until they get direction from the Board. CMLS/SLS Merger E. Spiegel reported they received a grant of $68,000.00 from the State of Illinois and will be hiring a consulting group to work with the libraries and an assistant for Alice Calabrese. On January 30, the transition Board will be meeting, and on January 19, there will be a meeting of the Governance Committee. They will be discussing whether or not to become a 501C3 organization. IX. Unfinished Business There was none. X. New Business Ordinance 04-8 Annexing Plank Road Property Ordinance 04-8 was presented for approval. MOTION: S. Callais moved to adopt Ordinance 04-8. J. Rushing seconded. All aye. XI. Executive Session MOTION: R. Flint moved to go into an Executive Session for 5 ILCS 10/2 (c) (6) - purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired, and 5 ILCS 120/2 (c) (21) for discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes. P. Kummer seconded. Roll call vote- All aye. The Board went into Executive Session at 8:56 p.m. The Board came out of Executive Session at 9:17 p.m. MOTION: E. Spiegel moved to release the minutes of April 9, 2003 and April 16, 2003 Executive Sessions to the public and to continue to hold minutes of July 9, August 13, September 7, and November 12 Executive Sessions. P. Kummer seconded. All aye. MOTION: P. Kummer moved to adjourn the meeting. J. Rushing seconded. All aye. The meeting adjourned at 9:18 p.m. The February Board meeting was called to order at 7:30 p.m. at the Lisle Library District, 777 Front Street, Lisle, Illinois. I. Roll Call Present: Betty Long - President Patricia Kummer - Vice President John Rushing - Treasurer Barbara Lund - Secretary Sharon Callais - Trustee Elliot Spiegel - Trustee Richard Flint - Trustee Bill Strecker - Director Kathy Seelig - Asst. Director Jackie Pearce - Recording Secretary Jean Demas - Literacy Co-ordinator
II Opportunity for Visitors to Speak J. Demas did a presentation on the Adult Literacy Program and provided a written report. She noted that this program began in 1990 in partnership with Literacy Volunteers of DuPage. She went over tutor training, literacy and libraries, community outreach and future goals. Currently, we are serving 35 adult students here at the library. In response to Board questions, Jean will get additional information on the total number of adults receiving service in a year and the assessments that are done at the beginning and during the course. The Board thanked Jean and she left the meeting at 7:55 p.m. III. Consent Agenda Minutes The minutes of the January 14 Board meeting and Executive Session were presented. The minutes of the February 4 Physical Plant Committee meeting were presented. Treasurer’s Report J. Rushing presented the Treasurer’s Report for January. The report will be filed for audit. The Revenues Report, Expenditures Report, Current Assets Report and Investment Activity Reports were presented. Payment of Bills B. Lund and S. Callais reviewed the bills this month. MOTION: E. Spiegel moved to approve the Consent Agenda. P. Kummer seconded. Roll call vote - All aye. IV. Director’s Report B. Strecker presented the Statistical Report, Staff Meeting minutes of January 20, and the Personnel Report. He noted that our circulation continues to climb. B. Strecker reported that the Lisle Woman’s Club gave us a donation of $250.00. B. Strecker distributed a report on Internet usage. B. Strecker received the GASB audit and distributed copies to the Board. He will be writing a Management Discussion and Analysis report. This will be discussed at a Finance Committee meeting or at the April Board meeting. P. Kummer and J. Rushing will review the bills next month. V. Assistant Director’s Report K. Seelig reported that we have completed the annual Polaris upgrade. During the upgrade, we had a hard drive in our main file server fail, but we didn’t lose any data. We have been working with anti-virus programs. VI. Communications B. Strecker sent a letter to the Parish and has not received a response as yet. The LACONI dinner is April 30. There will be a Trustee session at SLS on law and finance on March 25 presented by Jane Shaw and an attorney. There will be a trustee ILA workshop on March 19 and 20. Lisle Chamber of Commerce is having a meeting on TIF on February 17. VII. Committee Reports Finance The Budget meeting will be February 23 at 5:00 p.m.. B. Long asked that $200,000.00 in our Fidelity Money Market Fund be moved to Lisle Savings where it will earn a better rate. Personnel/Policy The Personnel/Policy Committee met this evening at 7:00 p.m. to discuss fines and fees, and have decided not to change the policy. P. Kummer distributed Director Evaluation packets and asked that they be returned to her by March 3. Physical Plant The Physical Plant Committee met on February 4 to discuss remodeling alternatives. The next meeting is March 3. The Committee is going to have a discussion on drawings presented by B. Strecker which will show an expansion of 15,000 sq. ft. to the north and to the south, with parking on another site. TIF Ad Hoc B. Strecker will attend the Chamber of Commerce meeting on TIF. A Chamber representative plans to attend the March Board meeting. CMLS/SLS Merger E. Spiegel reported that the Transition Board of Suburban Library System and Chicago Multi-type Library System met on January 30. A Governance Committee meeting was held on January 19. The By-Law Committee is meeting on Saturday, February 14. E. Spiegel will be working on Governance for SWAN and the LIMRRIC insurance pool. He reported that Alice Calabrese was able to meet with Senator Jones and had a successful discussion. The system will be getting $160,000.00 in Per Capita Grant money. VIII. Unfinished Business There was none. IX. New Business There was none. X. Executive Session There was no need for an Executive Session. MOTION: P. Kummer moved to adjourn the meeting. S. Callais seconded. All aye. The meeting adjourned at 8:30 p.m.
The March Board meeting was called to order at 7:30 p.m. at the Lisle Library District, 777 Front Street, Lisle, Illinois. I. Roll Call Present: Patricia Kummer - Vice President John Rushing - Treasurer Barbara Lund - Secretary Sharon Callais - Trustee Elliot Spiegel - Trustee Richard Flint - Trustee (arrived 7:35 p.m.) Bill Strecker - Director Jackie Pearce - Recording Secretary Tom Althoff - Chamber of Commerce (7:30-7:50 p.m.) Sue Waskelis - Chamber of Commerce (7:30-7:50 p.m.) Amy Boerema - Daily Herald John Repsholdt - Lisle Resident Absent: Betty Long - President Kathy Seelig - Asst. Director
II Opportunity for Visitors to Speak T. Althoff and S. Waskelis of the Lisle Chamber of Commerce spoke about their position on the TIF. T. Althoff stated that the Chamber supports the TIF financing for downtown Lisle, and referred to the letter the Village sent to taxing bodies, which offers 25% increment of surplus back to taxing bodies. E. Spiegel asked is the surplus after some has been spent and noted that the Village should send out another letter clarifying that. T. Althoff said property owners downtown will consider SSA (Special Services Area), which will increase their property taxes .25% to get funds to do some things downtown, but it would only come to about $30,000. S. Waskelis stated she was a member of Lisle Central Area Business Organization in the early 90's, and they were able to get some things revived, such as Smile Days. She asked for Library Board support at the Joint Review Board meeting. E. Spiegel stated that, as a private citizen, he doesn’t think anyone opposes development of the downtown; however, 98% of our revenue comes from property taxes. We don’t have other revenues as the Village does. He noted that it is a problem of whether the library mission is to fund development of downtown. It is the principle of taking property taxes and putting them toward this, when the Village paid out 20 million dollars in building new buildings off their revenues, and now we have to come and help them out, which is not our mission. The issue is whether other taxing bodies should be financing that, when their mission is not to do that. The Board thanked T. Althoff and S. Waskelis for attending the meeting. They left the meeting at 7:50 p.m. III. Consent Agenda Minutes The following minutes were presented for approval: February 11 Personnel/Policy Committee Meeting, February 11 Board Meeting, February 23 Budget Meeting, and March 3 Physical Plant Committee Meeting. Treasurer’s Report J. Rushing presented the Treasurer’s Report for February. The report will be filed for audit. The Revenues Report, Expenditures Report, Current Assets Report and Investment Activity Reports were presented. Payment of Bills P. Kummer and J. Rushing reviewed the bills this month. MOTION: S. Callais moved to approve the Consent Agenda. R. Flint seconded. Roll call vote - All aye. IV. Director’s Report B. Strecker presented the Friends Report, Statistical Report, Staff Meeting minutes of February 17, and the Personnel Report. He noted that circulation is up 5%, patron count is up 4%, and reference questions are up significantly. He received a report from the data base suppliers, and will be bringing that information to the next Board meeting. We received a check from Lisle Woman’s Club for $250.00, and will be using it to start a gallery of framed photographs of famous people who have appeared at the Lisle Library. Friends of the Library have given money to various departments, and Bill will have a list of the items purchased next month for the Board. ALA has designated April 20 as National Library Worker’s Day, and B. Strecker is going to take money from the Staff Recognition Fund and provide staff with lunch that day. B. Strecker attended the Intergovernmental meeting today, and they discussed Eyes to the Skies. Having the radio station B96 is being considered, but it’s anticipated that would draw another 30,000 people per day, and the Police and Fire department aren’t equipped to deal with that many people. We will have a coupon in our newsletter again this year, and Bill will discuss this with Wayne Dunham. We received a letter from the State’s Attorney of DuPage County that has to do with a tax objection in 1998 for our 1997 levy. We levied more than we appropriated (between $3,000 and $4,000), and we will have to deduct it from this year’s taxes. It has happened again since then, also. Bill stated that he was not aware of this, and noted that our attorney is supposed to check these documents when we send them to him, and we have no written direction from them on how to change our methods. S. Callais and R. Flint will review the bills next month. V. Assistant Director’s Report K. Seelig is in Washington for a conference on “Computers in Libraries”. VI. Communications B. Strecker reported that he and staff attended PLA in Seattle, and it was a good conference. VII. Committee Reports Finance The GASB 34 management letter was presented and there were no questions. B. Strecker noted that it was reviewed by our auditor, who said it was fine. Bill doesn’t think we will need both audits because of the amount of information we get, and J. Rushing agreed. There will be a Finance Committee meeting on Wednesday, March 17, at 7:00 p.m. to discuss financing of a possible renovation/expansion. There will be a budget meeting on March 24 at 7:00 p.m. Personnel/Policy P. Kummer reported she is still waiting for two more Director Evaluation packets to be returned to her. Physical Plant E. Spiegel reported that the Physical Plant Committee met on March 3 and discussed possible expansion and remodeling. B. Strecker provided diagrams for possible expansion. We estimate an expansion will cost $5-7 million dollars, and we would use our reserve, as well as a possible referendum. MOTION: E. Spiegel moved that we pursue expansion of the library and purchase of adjacent property if feasible. R. Flint seconded. All aye. TIF Ad Hoc There has been a new calendar of dates for TIF meetings prepared, and B. Strecker will see what he can find out about that. CMLS/SLS Merger E. Spiegel reported that the transition Board met on Monday and agreed on the by-laws. Both Boards will be meeting on March 22. Governance for the new Board will consist of 8 public library Board of Trustee members, 1 public library director, 2 school librarians, 2 special libraries, 2 academic libraries, and an ex-officio member of the advisory council from the Zone libraries. The only thing left unresolved is the 501c3, and our lawyer is looking at that. E. Spiegel reported that at the Quarterly Administrators meeting, it was decided we are going to be changing library cards, and they will all be the same. The new name of the system will be Metropolitan Library System. VIII. Unfinished Business There was none. IX. New Business There was none. X. Executive Session MOTION: B. Lund moved to go into an Executive Session for 5 ILCS 10/2 (c) (6) - Purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired. And for 5 ILCS 120/2(c)(1) appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee to determine its validity. R. Flint seconded. Roll call vote- All aye. The Board went into Executive Session at 8:25 p.m. The Board came out of Executive Session at 8:55 p.m. MOTION: E. Spiegel moved to adjourn the meeting. R. Flint seconded. All aye. The meeting adjourned at 8:56 p.m. SPECIAL BOARD MEETING The meeting was called to order at 7:06 p.m. I. Roll Call Present: Betty Long - President Patricia Kummer - Vice President John Rushing - Treasurer Barbara Lund - Secretary Sharon Callais - Trustee Elliot Spiegel - Trustee Bill Strecker - Director Kathy Seelig - Asst. Director Sandy Wittenauer - Financial Manager Absent: Richard Flint - Trustee B. Long suggested moving “Finance Committee Items” further down the agenda: to after “Approval of Contract”, so those not on the Finance Committee could leave. MOTION: B. Lund to move “Finance Committee Items” further down on the agenda. J. Rushing seconded. All aye. II. FY 04-05 Budget The Board reviewed the following budget items: Insurance, Library Materials, Programs, .02% Building & Maintenance, Restricted Usage Funds, Working Cash, and Special Reserve. E. Spiegel noted that Property and Liability Insurance for the property to be acquired needed to be added to the budget. B. Strecker stated that $6,500.00 would be moved from Special Reserve to Operating. There was a discussion on the line item for the Irving Goldstein Lecture series. B. Strecker noted that significant increases in the Materials budget would be dependent on sufficient revenues. III. Public Hearing The public hearing convened at 7:50 p.m. The public hearing adjourned at 7:51 p.m. IV. Executive Session MOTION: E. Spiegel moved to go into an Executive Session for 5 ILCS 10/2 (c) (6) Purchase or Lease of Real Property for Use of Public Body, including meetings held for the purpose of discussing whether a particular parcel should be acquired. J. Rushing seconded. Roll call vote- all aye The Board went into Executive Session at 7:52 p.m. The Board returned to open session at 8:00 p.m. V. Ordinance 05-1 MOTION: J. Rushing moved to approve Ordinance 05-1. B. Lund seconded. Roll call vote - All aye VI. Approve Contract There was a discussion on contingencies to be added. It was noted that a house inspection must be done, and a list of appliances and personal items to be removed must be attached to the returned contract. MOTION: B. Lund moved to approve the contract with contingencies added. P. Kummer seconded. Roll call vote - All aye. VII. Finance Committee Items The GASB MD&A was discussed. The auditors reviewed the document and approved it. The library will be able to do a comparison next year, since we were able to do a sample this year. Building Costs were discussed, and B. Strecker presented estimates that are high. FY balances were discussed, and B. Strecker presented a spreadsheet showing the amount available in Special Reserve over the last several years. B. Strecker noted reasons to hire a Referendum Consultant to help with the financials involved. B. Strecker also presented some possible scenarios on referendum income. The Board directed B. Strecker to select 3 referendum consultants to be interviewed by the Finance Committee and to prepare RFPs for architects. The Board will need to set a date for the next public hearing at least 30 days from the contract signing. VIII. Adjourn MOTION: J. Rushing moved to adjourn the meeting. E. Spiegel seconded. All aye. The meeting adjourned at 8:38 p.m.
PUBLIC HEARING TO DETERMINE A FINANCE PLAN FOR ACQUISITION OF PROPERTY The Public Hearing concerning the proposed acquisition of property commonly known as 725 Front Street at an estimated cost of $400,000.00 and proposed method of paying for said acquisition was called to order at 7:50 p.m. Present: Betty Long - President Patricia Kummer - Vice President Barbara Lund - Secretary John Rushing - Treasurer Sharon Callais - Trustee Elliot Spiegel - Trustee Bill Strecker - Director Kathy Seelig - Asst. Director Absent: Richard Flint - Trustee B. Long stated that any persons wishing to speak on these topics may address the Board at this time. Please state your name and address for the record. B. Long stated that there being no comments from the public, we will adjourn the public hearing. I declare this public hearing closed The Public Hearing adjourned at 7:51 p.m. The April Board meeting was called to order at 7:30 p.m. at the Lisle Library District, 777 Front Street, Lisle, Illinois. I. Roll Call Present: Betty Long - President Patricia Kummer - Vice President John Rushing - Treasurer Barbara Lund - Secretary Sharon Callais - Trustee Elliot Spiegel - Trustee Richard Flint - Trustee Bill Strecker - Director Kathy Seelig - Asst. Director Jackie Pearce - Recording Secretary
II Opportunity for Visitors to Speak There were no visitors. III. Consent Agenda Minutes The following minutes were presented for approval: March 10 Board meeting and Executive Session, March 15 Appeals Committee Meeting and Executive Session, March 24 Special Board meeting, Public Hearing and Executive Session. B. Long asked that the March 15 Executive Session be removed from the Consent Agenda for discussion in Executive Session. Treasurer’s Report J. Rushing presented the Treasurer’s Report for March. The report will be filed for audit. The Revenues Report, Expenditures Report, Current Assets Report and Investment Activity Reports were presented. Payment of Bills S. Callais and R. Flint reviewed the bills this month. MOTION: J. Rushing moved to approve the Consent Agenda. R. Flint seconded. Roll call vote - All aye. IV. Director’s Report S. Callais and B. Lund will review the bills next month. B. Strecker presented the Statistical Report, Staff Meeting minutes of March 18, Personnel Report, and the Department Quarterly Reports. He noted that all statistics are up again this month. B. Strecker reported we received our tax extensions for this year. We will be getting approximately $70,000.00 less than what we asked for, and he is making adjustments in the Materials budget. B. Strecker reported that he spoke to Tony Budzikowski at the Village about zoning with regards to our renovation/expansion plans. We are currently one lot, with an R1 zone rating. Tony recommends we stay R1 and get a special use permit from the Village. He anticipates the process will take 4 months. He suggested we don’t do any zoning until we have preliminary drawings and plat work is done and do it at the same time. B. Long stated that we shouldn’t proceed with that until we have the referendum and see if it succeeds. B. Strecker noted that would slow us down 4 or 5 months. E. Spiegel noted that when we do the referendum, it would be a good idea to have preliminary drawings available for the public. J. Rushing noted we need a certain level of planning to give to the public. B. Strecker read several complimentary notes that we received from patrons. R. Flint would like to talk to staff that orders technology materials for the library, and B. Strecker will set that up. B. Strecker presented the technology report from Lighthouse Technologies and Management Solutions, Inc. We had asked them to perform a network audit and analysis of our technology infrastructure. He noted that this is a condensed report. The full report is 1200 pages long. Their conclusion is that we have done a great job of creating a technology infrastructure, but that we may have too much redundancy. B. Strecker presented the Property Inspection Report from West Suburban Inspections, Inc. for the property at 725 Front Street. He noted that we could have them give us a credit for the A/C units, and the gas line has a tiny leak which needs tightening. He spoke to our attorney, and what we need from them is a resident property report, a survey, and a list of what they want out of the building. Bill will be getting together with Father Tivey tomorrow. B. Strecker presented the Internet report for 3 months. B. Long noted that a pie graph is not helpful. We need something you can compare month to month. B. Strecker reported that our Public Relations person, Sue Seite, is resigning, effective June 11. B. Strecker did presentations at Dominican University on management communication in public libraries. V. Assistant Director’s Report K. Seelig reported we are taking part in the year long pilot project “Virtual Reference” along with other SLS libraries. VI. Communications The Board was reminded that their Ethic Statements are due to the County by April 30. B. Long sent a thank-you letter to Friends for the $4,234.00 they donated to the library. They gave $3,234.00 to the various library departments for materials and $1,000 to the English as a Second Language program. We’ve had an offer from Friends regarding publicity at book sales. We can put up a sign at the book sale, and if we choose, we could do a display that would help to notify people of the referendum. Bill will talk to Sue Seite about this. We received copies of letters between the Village and District 202 regarding the TIF surplus. We received a letter from Chamber of Commerce thanking us for letting them attend our March 10 Board meeting to express their views. We received a check for $15,000.00 which represents the library contribution for Villa St. Benedict. We also received two checks in the amount of $125.00 each for Willow Glen Subdivision. VII. Committee Reports Finance B. Strecker reported that he sent out requests for qualifications to financial planners for help with our financial planning for our renovation/expansion. Whether they would help with the referendum or not would be a separate issue. He hopes to have responses by the April 28 budget meeting, and he would like to have a Finance meeting after it. J. Rushing noted that Kane McKenna should not be considered as it could be a possible conflict with the Village. Personnel/Policy The Director Evaluation will be addressed in Executive Session this evening. The next committee meeting will be May 19. Physical Plant We are waiting for the environmental study. TIF Ad Hoc We received a copy of a resolution the Village Board passed authorizing a feasibility study and housing impact study for the proposed TIF district. E. Spiegel reported that he and B. Strecker attended the Village public meeting on TIF, and the overall tenor of the meeting was that the people in the Garfield detention area are opposed until they get proper reimbursement. Also, a lot of people commented on the fact that the Village doesn’t have a plan for downtown. He noted that the surplus is not defined completely either. Tentative dates for TIF meetings are May 4 for a public meeting and May 20 for a Joint Review Board meeting. E. Spiegel suggested that our trustees be prepared to discuss TIF at the May Board meeting. It should be on the May agenda to vote on appointing a representative to the Joint Review Board and the Lisle Library District position on TIF. B. Strecker reported that our May Board meeting will be preceded by a 7:00 p.m. public hearing to determine a finance plan for acquisition of the property at 725 Front Street. The one we held in March did not give 30 days notice. CMLS/SLS Merger The Chicago Library System and Suburban Library System Boards voted that on July 1, CMLS and SLS will become one system, called Metropolitan Library System. Nominations are requested for open Board positions. VIII. Unfinished Business E. Spiegel and his wife, S. Callais and her husband and B. Lund plan to attend the LACONI trustee dinner on April 30. IX. New Business Ratify Ordinance 05-1 With Amendment to Indicate Change of Hearing Date to May 12 Ordinance 05-1 with the amendment were presented for approval. MOTION: P. Kummer moved to approve Ordinance 05-1 with the amendment. B. Lund seconded. Roll call vote - All aye. Ethics Ordinance 05-3 Ethics Ordinance 05-3 was presented for a first read. We are required by law to pass this by June 9, and it will be on the May agenda for approval. B. Lund attended a meeting where it was stated by the legal office of the Secretary of State we don’t have to have an Ethics Commission. We have the option of just having an Ethics Officer. B. Strecker will check on this for the next meeting and have an ordinance prepared in both versions. We will be doing an evaluation of our library attorney, as we do with other professional services from time to time. Discussion followed. B. Strecker will do some checking with other districts and Alice Calabrese, System Director. X. Executive Session MOTION: J. Rushing moved to go into Executive Session for 5 ILCS 120/2 (c) (1) the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee to determine its validity and 5 ILCS 120/2 (c) (21)-discussion of minutes of meetings lawfully closed under this act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06. E. Spiegel seconded. Roll call vote- All aye. The Board went into Executive Session at 8:40 p.m. B. Strecker and K. Seelig left the meeting at 8:55 p.m. The Board came out of Executive Session at 9:30 p.m. B. Strecker returned to the meeting. MOTION: S. Callais moved to approve the Executive Session minutes of the Appeals Committee meeting of March 15, 2004. P. Kummer seconded. Roll call vote - All aye. MOTION: S. Callais moved to increase B. Strecker’s salary to $76,500 for FY 2005. E. Spiegel seconded. Roll call vote - All aye. MOTION: R. Flint moved to adjourn the meeting. S. Callais seconded. All aye. The meeting adjourned at 9:32 p.m. The May Board meeting was called to order at 7:05 p.m. at the Lisle Library District, 777 Front Street, Lisle, Illinois. I. Roll Call Present: Betty Long - President Patricia Kummer - Vice President John Rushing - Treasurer (arrived 7:15 p.m.) Barbara Lund - Secretary Sharon Callais - Trustee Elliot Spiegel - Trustee Richard Flint - Trustee Bill Strecker - Director Jackie Pearce - Recording Secretary Absent: Kathy Seelig - Asst. Director
II. Board Reorganization The Board reorganization was moved to later in the agenda until J. Rushing arrives. III Opportunity for Visitors to Speak There were no visitors. IV. Consent Agenda Minutes The following minutes were presented for approval: April 14 Board meeting and Executive Session, and April 28 Budget meeting. Treasurer’s Report The Treasurer’s Report for April was presented. The report will be filed for audit. The Revenues Report, Expenditures Report, Current Assets Report and Investment Activity Reports were presented. Payment of Bills S. Callais and B. Lund reviewed the bills this month. MOTION: R. Flint moved to approve the Consent Agenda. S. Callais seconded. Roll call vote - All aye. V. Director’s Report B. Strecker presented the Statistical Report, Staff Meeting minutes of April 20, the Personnel Report, the revised Internet graph, the memo from A. Lin regarding registration for preschoolers, and the report on staff borrowing privileges. B. Strecker reported that he met with our neighbor to the south of the property we are purchasing. The neighbor was very supportive, but had two concerns: that we keep the tall trees if possible and how much light will shine in his windows. B. Strecker will talk to the people across the street from the property also. B. Strecker reported on the May 11 meeting with the Lisle Township Property Assessment Consortium, and presented the Intergovernmental Agreement for a first read, for approval at the June Board meeting. At this time, it appears there will be a 3 to 5 million dollar decrease in assessed valuations for the library if all the appeals are approved. E. Spiegel suggested we look into the problem of the commercial assessment vs. residential assessment based on our tax bills. J. Rushing arrived at 7:15 p.m. P. Kummer and J. Rushing will review the bills next month. VI. Assistant Director’s Report No report. VII. Communications B. Lund, S. Callais and E. Spiegel reported on the LACONI dinner they attended last week, and noted it was a different format than previous years. B. Long asked the Board if they were satisfied with the way the agenda and Board packets are prepared and they indicated they are. VIII. Committee Reports Finance The working budget was presented for a first read. A copy of the revenues will be put in the Board boxes. B. Long asked that B. Strecker prepare a report showing scenarios for use of the property. B. Strecker noted that J. Rushing got an estimate for demolition. It can be done for between $1200 to $2500. B. Strecker will prepare a report. We have received proposals from three financial planners. The Finance Committee will meet on Wednesday, May 26 at 6:00 p.m., and will then talk to each of the financial planners, allowing ½ hour each. B. Strecker will get copies of the proposals to the committee. MOTION: E. Spiegel moved that we reconvene the Public Hearing. B. Lund seconded. All aye. The Board meeting recessed to go back into the Public Hearing at 7:30 p.m. The Board meeting reconvened at 7:31 p.m. Board Reorganization MOTION: S. Callais moved that we retain our current officers for one year, until 2005. R. Flint seconded. Roll call vote- All aye. The committee assignments will be made next month. Personnel/Policy The committee is meeting on Wednesday, May 19, at 6:30 p.m. in the Director’s office to discuss several policy issues. Discussion followed regarding review of our policy on entertainment reimbursement. E. Spiegel suggested a standard per diem. Physical Plant E. Spiegel reported the committee has not met, but will be meeting before the next Board meeting. TIF Ad Hoc The Joint Review Board meeting has been scheduled for Tuesday, May 25, at 9:00 a.m. at the Village Hall. E. Spiegel reiterated that he would like an answer from John Trowbridge on what happened to the reassessment in Lisle and noted it would be wise to get that information from Mr. Trowbridge prior to the meeting. Appoint Representative for TIF Joint Review Board J. Rushing was appointed as our representative, and E. Spiegel will be the alternate. Board’s position on TIF MOTION: E. Spiegel moved that the library go on record as being against the TIF. S. Callais seconded. Discussion followed. MOTION: E. Spiegel moved to vote for negative bias to the TIF. There was no seconded. The original motion stands. Vote on the original motion: S. Callais, aye , R. Flint abstain, P. Kummer aye, B. Long nay, B. Lund aye, J. Rushing abstain, E. Spiegel aye. Motion carried. CMLS/SLS Merger E. Spiegel reported that the Transition Board will be meeting in June and will be voting for an Executive Director. In July, the new system, Metropolitan Library System, will take over. IX. Unfinished Business There was none. X. New Business Appoint committee to examine Secretary’s records. S. Callais and P. Kummer will examine the Secretary’s records this year. Ordinance 05-2 - Approving Purchase of Property Ordinance 05-2 was presented for approval. MOTION: B. Lund moved to approve Ordinance 05-2. J. Rushing seconded. Roll call vote- All aye. Ethics Ordinance 05-3 Two forms of the ordinance were presented: one with an Ethics Commission and one with an Ethics Officer. Discussion followed. MOTION: P. Kummer moved to approve Ordinance 05-3 with an Ethics Officer. E. Spiegel seconded. Roll call vote - All aye. The Personnel/Policy Committee will consider who should be the Ethics Officer and this will be on the June Board agenda. XI. Executive Session MOTION: P. Kummer moved to go into Executive Session for 5 ILCS 120/2 (c) (1) the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee to determine its validity. B. Lund seconded. Roll call vote - All aye. The Board went into Executive Session at 8:32 p.m. The Board came out of Executive Session at 9:01 p.m. B. Strecker returned to the meeting. MOTION: S. Callais moved to set the director’s salary at $77,000.00. P. Kummer seconded. Roll call vote- All aye. MOTION: S. Callais moved to adjourn the meeting. P. Kummer seconded. All aye. The meeting adjourned at 9:03 p.m. The June Board meeting was called to order at 7:34 p.m. at the Lisle Library District, 777 Front Street, Lisle, Illinois. I. Roll Call Present: Betty Long - President Patricia Kummer - Vice President John Rushing - Treasurer Barbara Lund - Secretary Elliot Spiegel - Trustee Richard Flint - Trustee Bill Strecker - Director Jackie Pearce - Recording Secretary Carol Quentin - Recording Secretary Rachel LaMell - Public Relations/Programming Coordinator (left 7:40 p.m.) John Repsholdt - Ehlers & Associates (8:15-8:22 p.m.) Absent Sharon Callais - Trustee Kathy Seelig - Asst. Director II. Committee Assignments The Board discussed the committee assignments. A new committee - Technology - will be formed, with R. Flint acting as Chair, and J. Rushing and either S. Callais or B. Lund as members. The only other change was that on the Physical Plant Committee, Richard Flint was removed from the committee and P. Kummer was added. III. Opportunity for Visitors to Speak Rachel LaMell, the Public Relations/Programming Coordinator, was introduced to the Board. She then left the meeting. IV. Consent Agenda Minutes The following minutes were presented for approval: May 12 Public Hearing, Board Meeting and Executive Session, May 17 Personnel/Policy Committee Meeting, and May 26 Finance Committee Meeting. B. Long asked that the May 12 Board Meeting minutes be removed from the Consent Agenda. Treasurer’s Report J. Rushing presented the Treasurer’s Report for May. The report will be filed for audit. The Revenues Report, Expenditures Report, Current Assets Report and Investment Activity Reports were presented. Payment of Bills P. Kummer reviewed the bills this month. J. Rushing was also assigned to go over the bills, but did not. MOTION: P. Kummer moved to approve the Consent Agenda. E. Spiegel seconded. Roll call vote - All aye. On the May 12 Board meeting minutes, on page 3, in the second paragraph, the amounts were corrected to read “$12,000.00 to $25,000.00". On page 4, the third paragraph was changed to read “MOTION: E. Spiegel moved to amend his motion to vote for negative bias to the TIF. S. Callais did not wish to amend her second.” MOTION: B. Lund moved to approve the minutes as changed. R. Flint seconded. All aye. V. Director’s Report B. Strecker presented the Statistical Report, Personnel Report and Staff Meeting minutes of May 18. He noted that even though statistics are down a little from last month, over all, statistics are still up. B. Strecker reported we received complimentary letters from Trinity Pre-school about our story telling program, and former trustee, Marilyn Cawiezel, about our computer class on genealogy. B. Strecker presented a Gant chart (referendum time line chart) and noted we are a couple of months behind. The Board asked Bill to prepare RFQ’s (request for qualifications) for architects, describing our project and a list of what we expect. Bill will put a letter together and send it to E. Spiegel and J. Rushing for review. E. Spiegel reported he will have a new e-mail address to give us next week. B. Strecker presented a report showing three Parish Property Scenarios for use of the property we are purchasing. E. Spiegel noted that leaving the building empty could create an attractive nuisance and suggested we demolish it. B. Long suggested we wait until after referendum to demolish it. R. Flint noted that he was uncomfortable with renting it out. Discussion followed. This will be further discussed after the closing on the property, which has not been set yet, as we are waiting for the title search. The Board discussed the list of items the Parish provided that they plan to remove from the property. The list includes all the kitchen appliances. The Board asked B. Strecker to discuss this list with Father Tivey concerning the effect removal of these appliances would create. E. Spiegel and J. Rushing will review the bills next month. VI. Assistant Director’s Report No report. VII. Communications Senate Bill 2158 Senate Bill 2158 Library District TIF Funding was discussed. The Board signed a letter to Governor Blagojevich asking that he sign this Senate Bill that library districts receive reasonable reimbursement for services to residential patrons of tax increment financing districts. We received a report from Friends about the book sale, at which they made over $5900. VIII. Committee Reports Finance Enact Working Budget for Next Year The working budget was presented for approval. MOTION: J. Rushing moved to approve the working budget. P. Kummer seconded. Roll Call vote - All aye. Hire a Financial Consultant The Finance Committee interviewed three firms for finance consulting work for our building expansion and referendum project: Speer Financial, Griffin, Kubiak and Ehlers Associates. At the Committee’s request, B. Strecker investigated their fee structures and compared them with other public taxing bodies. Discussion followed. The Board discussed the three options in the Ehlers proposal, and B. Strecker recommended Option A. John Repsholdt of Ehlers Associates arrived at the meeting at 8:15 p.m. Discussion followed with Mr. Repsholdt. MOTION: B. Lund moved to accept the agreement for consultant financial services with Ehlers Associates, Option A. J. Rushing seconded. Roll call vote - All aye. Mr. Repsholdt left the meeting at 8:22 p.m. There is a Finance Committee meeting tomorrow night at 7:00 p.m. with Oak Brook Bank. B. Long requested that in the future, this annual meeting should be set up before the June Board meeting. Personnel/Policy The following items were presented for a “first read”: A change in job titles from Library Associate II to Public Services Paraprofessional and from Technical Services Associate III to Technical Services Paraprofessional was presented. An addition to Section 9 of the Employee Handbook, Staff Development, Section D Conference Attendance was presented: “amount reimbursed for expenses will be based on the GSA per diem rate”. An addition to Section 8 of the Employee Handbook Section A : Offences Subject to Disciplinary Action or Immediate Dismissal was presented: “Destruction of any library records in any format without permission of Department Director”. On page 39 of the Employee Handbook-staff privileges, the only staff privileges are fines and fees exemption and library material discount. The Board asked that Bill add “payment for these materials will be due upon delivery”. These policy items will be on the July 14 Board meeting agenda for approval. Article 13 of the By-Laws was discussed (fines and fees for trustees and former trustees). B. Strecker would like to change this by-law. E. Spiegel suggested that former trustees be grandfathered in and current trustees may elect to be exempt. This will be discussed again at a future time. The committee will meet on July 21 at 7:00 p.m. Physical Plant No report. A tentative date for the next committee meeting was set for July 7. TIF Ad Hoc The Joint Review Board met on May 28, and B. Long, J. Rushing, E. Spiegel and B. Strecker attended. A packet of information from the Village was distributed to the Board. The next Joint Review Board meeting is June 21 at 1:00, which J. Rushing plans to attend. The committee has until July 4 for a recommendation. The Public Hearing is on July 12, which E. Spiegel plans to attend, and requested that B. Strecker get the mission statements from the taxing bodies for him. The earliest date for a Village Board vote is August 2. CMLS/SLS Merger E. Spiegel reported that the transition Board met on Monday . On future agendas, we will refer to this as the “MLS Report” Metropolitan Library System. IX. Unfinished Business There was none. X. New Business Meeting Date Ordinance 05-4 Meeting Date Ordinance 05-4 was presented for approval. MOTION: R. Flint moved to approve Ordinance 05-4. E. Spiegel seconded. Roll call vote - All aye. Prevailing Wage Ordinance 05-5 Prevailing Wage Ordinance 05-5 was presented for approval. MOTION: P. Kummer moved to approve Ordinance 05-5. B. Lund seconded. Roll Call: R. Flint aye, P. Kummer aye, B . Long nay, B. Lund aye, J. Rushing abstain, E. Spiegel aye. Motion carried. List of Board Members Resolution R05-1 Resolution R05-1, List of Board Members was presented for approval. MOTION: B. Lund moved to approve Resolution R05-1. P. Kummer seconded. All aye. Appoint Ethics Officer B. Strecker spoke to the library attorney, who told him that either the Director or the Board President may be appointed as Ethics Officer. MOTION: J. Rushing moved to appoint the Director (B. Strecker) as Ethics Officer, and in his/her absence, the Board President (Betty Long). P. Kummer seconded. All aye. Intergovernmental Agreement The Intergovernmental Agreement was presented for approval. MOTION: J. Rushing moved to approve the Intergovernmental Agreement to Participate in the Lisle Township Property Assessment Consortium. B. Lund seconded. All aye. E. Spiegel asked B. Strecker to find out what the commercial figures are vs. the residential figures for the assessments. B. Strecker will find out. The Board requested that “semi-annual review of Executive Session minutes” be added to the July agenda. XI. Executive Session The Board decided there was no need for an Executive Session. MOTION: J. Rushing moved to adjourn. R. Flint seconded. The meeting adjourned at 9:17 p.m. |
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