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Board Minutes |
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These are copies of minutes as approved by the Board. Official minutes are on file in the Library administrative offices |
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The June Board Meeting
was called to order at 7:30 pm at the Lisle Library District, 777 Front
Street, Lisle, Illinois. I.
Roll Call Present: Richard Flint -
President Sharon Callais -
Vice-President George Banas -
Secretary Thomas Hough -
Treasurer Jay French - Trustee John Huff - Trustee Bill Strecker -
Director Kathy Seelig -
Assistant Director Eileen Soliday -
Recording Secretary Also
Present: R. Flint welcomed K.
Seeling back after a long recovery from her auto accident.
K. Seeling stated she
is much better now, and happy to be back to work. II.
Opportunity For Visitors To Speak A.
T. Krafcheck gave an overview of LLD Portfolio and made financial
recommendations to the Board for its review. III.
Consent Agenda - Action Required A.
Approve Minutes of May 20, 2009 Board Meeting B.
Approve Minutes of May 20, 2009 Executive Session C.
Approve Minutes of May 20, 2009 Finance Committee Meeting D.
Acknowledge Treasurer=s
Report, 5/31/09, Investment Activity Report, 5/31/09, Current Assets Report,
5/31/09, Revenue Report, 5/31/09, and Expense Report, 5/31/09 E.
Authorize Payment of Bills, 6/10/09 MOTION:
T.
Hough moved to accept the Consent Agenda.
J. French seconded. Roll Call Vote - All Aye V.
Director=s
Report A.
The bills were reviewed by T. Hough and J. Huff.
T. Hough and J. French will review the bills for July. B.
Strecker stated the sidewalk and foundation project should begin Monday, June
22nd . LLD
may have to close for one day, maximum. B.
Strecker stated the Per Capita Grant requirements for this year and next have
been modified. He will review and
select documents from the State to be reviewed by the Board.
V.
Assistant Director=s
Report Tom
Hough, Chair Sharon
Callais John
Huff Personnel
Policy George
Banas, Chair Jay
French John
Huff Physical
Plant Jay
French, Chair Sharon
Callais Thomas Hough A.
S. Callais stated she and G. Banas reviewed past Executive Session
Minutes and Recordings to determine whether they should be released or held.
B.
B. Strecker reviewed a Sales Order Estimate from J. W. Ruhl Landscape
Services that corresponded with landscaping plans and photos of plantings for
the North side of the building and Library entrance.
Cost for this area will be $40,772.60.
If landscaping plan was broadened to include the far side of the East
parking lot, the cost would increase by approximately $12,000.00.
Authorizing
Public Library Non-Resident Cards. J.
Huff seconded. Roll Call Vote -
All Aye B.
MOTION: T. Hough moved to approve the Notice of Prevailing Wage
Ordinance. J.
Huff seconded. Roll Call Vote -
All Aye
Ordinance. G. Banas
seconded. Roll Call Vote - All Aye
Meetings of the Lisle Library District for the Fiscal Year 2009-2010
and Resolu-
tion 09-06 listing the current Board Members of Lisle Library District
as of June,
2009. T. Hough seconded.
Roll Call Vote - All Aye
E..
The Board discussed the Investment Report from MB Financial Bank.
MOTION:
T. Hough moved to approve the MB Financial Plan as outlined with stipulations
that MB Bank may invest, without specific Library approval, Library Funds, in
Certificates of Deposit as follows:
1.
6 months duration with a return of at least .5% 2.
12 months duration with a return of at least 1.0% 3.
18 months duration with a return of at least 2.0%
J.
Huff seconded. Roll Call Vote -
All Aye MOTION:
T. Hough moved to authorize the Director to notify IMRF we selected option
A - the standard amount. G. Banas
seconded. H.
B. Strecker stated the Library has not received any responses to the
Trustee Vacancy notices. The Board
discussed a final date of July 15th to end the search. X.
Executive Session XI.
Adjournment Eileen
Soliday Recording
Secretary Secretary
Sharon Callais - Vice-President Barbara Lund - Secretary Thomas Hough - Treasurer George Banas - Trustee Jay French - Trustee Bill Strecker - Director Ann Lin - Acting Assistant Director Eileen Soliday - Recording Secretary
Elliot Spiegel - Trustee
John Huff - Resident, New Trustee Sandra Wittenauer - Financial Manager Lindsey Kraft - Director of Youth Services II. Oath of Office for newly elected Trustees R. Flint read the oath of office to S. Callais and J. Huff. The newly-elected Trustees took the oaths, and signed the documents of office. III. Nominations for Officers The Board Re-Organization was as follows: S. Callais nominated R. Flint for President. T. Hough seconded. R. Flint accepted. Roll Call vote - All Aye T. Hough nominated S. Callais for Vice-President. J. Huff seconded. S. Callais accepted. Roll Call Vote - All Aye G. Banas nominated T. Hough for Treasurer. S. Callais seconded. T. Hough accepted. Roll Call Vote - All Aye J. French nominated G. Banas for Secretary. T. Hough seconded. G. Banas accepted. Roll Call Vote - All Aye R. Flint thanked all officers for serving and stated that new committee assignments would be decided at the June Board Meeting.
L. Kraft gave a short account of her background and stated she is pleased to be a part of Lisle Library. V. Consent Agenda - Action Required A. Approve Minutes of April 15, 2009 Board Meeting
B. Lund noted a change needed to be made to page 5 of the April 15, 2009 Board Meeting Minutes. The Executive Session Minutes must be separate from the general Board Meeting Minutes. R. Flint stated he will review the past closed session tapes. He stated that the Executive Session Minutes (paper) for the last 6 months need to be reviewed, and then closed minutes will need a motion to be kept closed or open to the public. B. Lund stated any closed session tapes over 18 months can be destroyed. MOTION: T. Hough moved to accept the Consent Agenda. G. Banas seconded. Roll Call Vote - All Aye
R. Flint noted that he is scheduled to review the bills in June, but had just reviewed the May bills. G. Banas stated that he will review the bills in June with T. Hough.
B. Strecker stated we received our $35,771.37 Per Capita Grant from the Illinois State Library. He added that part of the requirements for this year include the Trustees reviewing "Keeping the Public Informed". T. Hough volunteered to review the document. B. Strecker stated he has received numerous complaints from patrons about the fact that the North entrance has been permanently closed. The complaint is that it is a long walk from the South parking lot to the entrance. The Physical Plant Committee needs to review this issue. B. Strecker stated he receives updates from the DuPage County sexual offenders’ website. There are no laws stopping a sexual offender from living within 500 ft. of the library, or entering and using the library. We can, however, restrict them from the Youth Services Department and Children’s programs, with posted signs. B. Strecker stated he will draw up a policy for the Board to look over at the June Board Meeting. B. Strecker and R. Flint went to the Intergovernmental Meeting. Due to widespread discontent throughout Lisle, the Eyes to the Skies Festival will probably not happen this year. R. Flint stated the library will be hosting the Intergovernmental Meeting in August, 2009 where they would like to form a subcommittee with staff members from each Intergovernmental agency to work as an advisory group. VII. Assistant Director’s Report A. Lin stated she has been trying to develop a better OCLC working relationship with ILL. She and her staff have spent several weeks training. OCLC has been fully integrated with Polaris. She stated patrons have noticed their requested loan items coming in much faster. At a later date we will re-evaluate to determine if OCLC is an effective function. A. Lin stated the Digitization scanners will be coming in July, 2009. There are already over 2,000 documents ready to be scanned. Most documents that will be digitized are historical, and they will be indexed. B. Strecker stated the Woman’s Club has been notified that it will be able to scan its documents at the Library’s cost. A. Lin stated that K. Seelig will be back to work on May 29,
2009. She will be working 2-3 days per week. She is looking forward to
returning. VIII. Communications None. IX. Committee Reports
B. No report. C. No report. D. No report. X. Unfinished Business None.
A. B. Strecker suggested adopting the Financial Ordinances calendar recommended by Library counsel. MOTION: T. Hough moved to adopt the Financial Ordinances calendar to assure compliance with deadlines for publication, public hearings and filings. G. Banas seconded. Roll Call Vote - All Aye
MOTION: S. Callais moved to approve closing the Library on July 14, 2009 for the purpose of employee attendance for staff development at a cost of no more than $2,000. J. Huff seconded. Roll Call Vote - All Aye B. Strecker stated that two Trustees are needed to review the Executive Session minutes and recordings from October, 2008 to the present. It was decided that G. Banas and S. Callais will review them and present the results at the June meeting. Callais asked if the landscaper, J. Ruhl, has submitted plans for the new seasonal landscaping program. B. Strecker stated J. Ruhl has given him plans, but plant descriptions are in Latin with no photos of the plants. B. Strecker has asked J. Ruhl to resubmit plans with plant names in English and also, photos of the plants. B. Strecker also stated the memorial tree for Jane Shaw, a Marmo Maple, has been planted by the atrium windows. A plaque for the tree is in the planning stages. XII. Executive Session MOTION: T. Hough moved to go into Executive Session for the selection of a person to fill a public office, as defined in this Act, including a vacancy in a public office, when the public body is given power to appoint under law or ordinance, or the discipline, performance or removal of the occupant under law or ordinance. 5 ILCS 120/2(c)(3) J. French seconded. Roll Call Vote - All Aye The Board went into Executive Session at 8:26 p.m. The Board returned to Open Session at 8:37 p.m. R. Flint stated that the library will be closed for Memorial Day on Sunday, May 24th and Monday, May 25th. The drop box will be locked for those two days and patrons will have to use the book drop at the entrance. XIII. Adjournment MOTION: J. Huff moved to adjourn the meeting. T. Hough seconded. Voice Vote - All Aye Meeting adjourned at 8:43 p.m. Recorded by Eileen Soliday Recording Secretary Approved by the Board of Trustees on the 10th day of June, 2009. Approved by George Banas Secretary
Sharon Callais -Vice-President Barbara Lund -Secretary Thomas Hough -Treasurer George Banas -Trustee Jay French -Trustee Elliot Spiegel - Trustee Bill Strecker -Director Ann Lin -Acting Assistant Director Eileen Soliday -Recording Secretary
None
John Huff -Resident Sandra Wittenauer -Financial Manager
R. Flint read a Resolution honoring both B. Lund and E. Spiegel for the 12 years of service each has spent as Library Trustees. MOTION: T. Hough moved to approve the Resolutions for B. Lund and E. Spiegel. S. Callais seconded. Roll Call Vote - All AyeBack to Top
B. Approve Minutes of April 8, 2009 Budget Committee of the Whole Meeting
MOTION: B. Lund moved to accept the
Consent Agenda. T. Hough seconded. Roll Call Vote - All Aye
B. Strecker stated the library now has five distinct online discussion/social groups that Readers Advisory built using NING. B. Strecker stated the new Youth Services Director, Lindsey Kraft, will begin May 4, 2009. B. Strecker stated the light replacement, except light bollards, are up to date. Light bollards are scheduled to be replaced in two years. B. Strecker stated the sidewalk near the entrance will be dug up, electrical problems are probably under the sidewalk, but the parking lot may be involved in the problem. There is a circuit that goes under the sidewalk in the architectural drawings. We are waiting for permits from the contractors who are waiting for submissals from the architects. T. Hough asked why the sidewalk cracks so easily. B. Strecker stated the contractor and the architect will address the problem. B. Strecker stated Jane Shaw’s daughter contacted him about the tree to be planted in her mother’s honor. It will be a maple tree that will grow up to 60 feet tall and spread about 20 feet wide. The plan is to plant the tree outside the Atrium windows beyond the flagstone sidewalk so the root structure will not damage the building foundation. The tree will also provide shade and while it is young it will help screen the parking lot. T. Hough and R. Flint reviewed the bills for April. T. Hough and R. Flint will review the bills for May. V. Assistant Director’s Report
E. Spiegel asked A. Lin to have his email address removed from the Board list (after the |May meeting).
None
Finance T. Hough stated the Finance Committee did not meet, but will meet in May. T. Hough and B. Strecker are planning strategies for investment. Personnel/Policy B. Lund stated the Personnel/Policy Committee did not meet. Physical Plant E. Speigel stated there was no Physical Plant Committee meeting. B. Lund asked if Ruhl Landscaping has responded to our inquiries about the plantings to be done this Spring. B. Strecker stated Ruhl Landscaping has not responded but he will contact them again.
Technology
VIII. Unfinished Business None.
A. Review FY 09-10 budget R. Flint stated there was one Budget Meeting of the Whole April 8, 2009. From that discussion, B. Strecker stated the budget was changed, proposed to actual. R. Flint asked if there was any discussion needed on the proposed budget.
B. Approve FY9-10 budget MOTION: E. Spiegel moved to approve the FY09-10 budget. T. Hough seconded. Roll Call Vote - All Aye C. Change May Board Meeting date to May 20th for swearing in of new Trustees. R. Flint stated the May Board Meeting needs to be changed from May 13th to May 20th to allow time for certification to occur from the election. MOTION: B. Lund moved to change the May Board Meeting date from May 13th to May 20th, 2009. J. French seconded. Roll Call Vote - All Aye X. Executive Session MOTION: B. Lund moved to go into Executive Session for the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee to determine its validity. 5ILCS 120/2(c)(1). S. Callais seconded. Roll Call Vote - All Aye The board went into Executive Session at 8:30 p.m. The Board returned to Open Session at 9:33 p.m. MOTION: B. Lund moved that the Director’s salary for the FY10 would be set at $94,760.00, a 3% increase on the FY09 base. Seconded by E. Spiegel. Roll Call Vote - All Aye
Meeting adjourned at 9:35 p.m
Sharon Callais -Vice-President Barbara Lund -Secretary Thomas Hough -Treasurer George Banas -Trustee Jay French -Trustee Ann Lin -Acting Assistant Director Eileen Soliday -Recording Secretary
Elliot Spiegel - Trustee Bill Strecker -Director
John Huff -Resident Beth McQuillan -Director of Technical Services
B. Approve Minutes of March 4, 2009 Finance Committee Meeting
A. Lin noted that each board member should have received a Budget Memo, dated March 10, 2009 from B. Strecker. T. Hough and J. French reviewed the bills for February. T. Hough and S. Callais will review the bills for March. S. Callais is switching months with E. Spiegel. R. Flint stated that LLD has been awarded a FY2009 Illinois Public Library Per Capita Grant in the amount of $35,771.37 from J. White, Secretary of State. V. Assistant Director’s Report
A. Lin stated that one wireless access point in the library was broken, but has been repaired. Since then, wireless network and wireless printing have been working very well. A. Lin stated R. Aldrich is in the process of reconfiguring two computers for the Financial Manager and the Finance Clerk. He also replaced a battery in the UPS server room. J. French noted the public computers are usually filled and asked if more computers are planned to be added. A. Lin stated there has been no talk of adding more computers. R. Flint stated the Board may want to look into adding more in the future.
Finance
T. Hough stated the IMRF rate will be going up. There will be a live web cast from IMRF on April 30, 2009. B. Strecker and T. Hough will attend. R. Flint reminded Trustees to try to keep Wednesdays clear for future Committee Meetings. Personnel/Policy
B. Lund stated the Directors Goals have been given to board members. This includes the Summary and Response to 2008 Goals, and New 2009 Goals. R. Flint asked the Board if they would like to take a few minutes to review B. Streckers notes and goals. B. Lund suggested the New 2009 Goals could be reviewed by the Board, independently of the evaluation. She stated the Board could have an Executive Session at this meeting, or scheduled later, separately from the Directors evaluation. R. Flint suggested coming back to this question after the agenda. Physical Plant
S. Callais stated the hole next to the sidewalk by the entrance needs to be filled in for safety reasons. She noted the cover has been off the electric box by the entrance for some time. She also noted the trash can in the entranceway is occasionally overflowing. It was suggested the DM’s be asked to fill in the hole, replace the cover on the electric box and empty the trash cans if they are full. B. Lund stated landscaping plans are still needed from J. Ruhl, along with a long term maintenance plan. J. French stated the sewers in the south parking lot are caving in and someone should be called to look at it.
Technology
VIII. Unfinished Business None. IX. New Business A. Void Transfer of Funds MOTION: T. Hough moved to void transfer of funds from Corporate Fund to Special Reserve Fund approved at February 11, 2009 Board Meeting. S. Callais seconded. Roll Call Vote - All Aye B. Approve Special Reserve Strategies T. Hough referred to the Special Reserve Fund Strategy sheets from B. Strecker. He stated transfers to the Special Reserve Fund need to be increased so that money will be there to fund future projects, major maintenance and repairs, IMRF levy, security cameras, raising periodical shelving, etc. 8.4% revenues need to go into Special Reserve Fund to acquire $1,214,000 by 2014. MOTION: T. Hough moved to approve Special Reserve Fund transfer strategy and guidelines at the 8.4% of revenues. G. Banas seconded. Roll Call Vote - All Aye C. Set Budget Meetings Budget Committee of the Whole Meetings have been set for Tuesday, March 17, 2009 at 7:00 p.m. and April 8, 2009 at 7:00 p.m. D. Approve Payment of $21,000 to OCLC There was discussion about MLS funding cutbacks causing them to charge non-SWAN libraries for ILL service. B. Lund stated the library might want to think about joining SWAN in the future. MOTION: B. Lund moved to approve payment of $21,000 to OCLC. T. Hough seconded. Roll Call Vote - All Aye X. Executive Session R. Flint asked Board members if an Executive Session was needed. It was decided no Executive Session was necessary. A review of the Directors 2009 goals would be scheduled for the March 17th meeting, after the Budget workshop.
The February Board Meeting was called
to order at 7:30 pm at the Lisle Library District, 777 Front Street, Lisle,
Illinois. I.
Roll Call Present: Richard Flint -President Sharon Callais -Vice-President Barbara Lund -Secretary Thomas Hough -Treasurer George Banas -Trustee Bill Strecker -Director Ann Lin -Acting Assistant Director Eileen Soliday -Recording Secretary Absent: Jay French -Trustee Elliot Spiegel - Trustee Also
Present: John Huff -Resident II.
Opportunity For Visitors To Speak None III.
Consent Agenda - Action Required A.
Approve Minutes of January 14, 2009 Board Meeting B.
Approve Minutes of January 14, 2009 Proposed Property Annexation
Public
Hearing C.
Approve Minutes of January 22, 2009 Finance Committee Meeting D.
Acknowledge Treasurer=s
Report, 1/31/09, Revenue Report, 1/31/09
Current Assets Report, 1/31/09, and Investment
Activity Report, 1/31/09 E.
Authorize Payment of Bills, 2/11/09 MOTION:
B.
Lund moved to accept the Consent Agenda with revisions to minutes of both the
January 14, 2009 Board Meeting and January 22, 2009 Finance Committee Meeting.
T. Hough seconded. Roll Call Vote - All Aye On the Board Meeting minutes, the
motion on Resolution 09-04 did not record the second by J. French.
On the Finance Committee Meeting
minutes, T. Hough and B. Lund both commented that the minutes needed
re-formatting. IV.
Director=s
Report B. Strecker stated that T. Hough and G.
Banas reviewed the bills this month. T. Hough and J. French will review the
bills for February. B. Strecker stated that R. Aldrich set
up NING access to Dept. Directors. B. Strecker stated that MLS is stopping Interlibrary
Loan service on April 15, 2009. An
OCLC membership will be needed for the library to continue getting ILL=s
for our patrons. B. Strecker stated that Online Patron
Registration is going well. Over
a dozen patrons have applied so far for new library cards. B. Strecker stated that K. Seeling had
an automobile accident and has suffered significant damage to her lower
extremities. She is not expected
to return to work until around May 1, 2009. R. Flint stated that he went to an
Intergovernmental meeting in B. Streckers place where he listened to a discussion about the future of the Eyes to the Skies
festival in Lisle. V.
Assistant Director=s
Report A. Lin stated that R. Aldrich upgraded
the server, added a second scanner and built a new back-up server for the
library. VI.
Communications NoneVII. Committee Reports Finance T. Hough stated the need of the library
facility to transfer $534,358.00 from the Corporate Fund to the Special
Reserve Fund. T. Hough requested staff prepare a more
strategic review for maintenance needs to find a balance to meet the needs of
the future. Personnel/Policy B. Lund stated the Directors evaluation
project has begun, a packet will be ready in March for the April Board
Meeting. The Staff 360 will be
done before Board evaluation. Staff
responses are due back by February 28, 2009. B. Strecker will have his 2009
goals ready by March 1, 2009. Physical
Plant No report. Technology No report. VIII.
Unfinished Business None. IX.
New Business A.
Transfer of Funds MOTION:
T. Hough
moved to transfer $534,358.00 from the Corporate Fund to the Special Reserve
Fund. S. Callais seconded. Roll
Call Vote - All Aye. B.
Tree Memorial B. Strecker stated that the family of
Jane Shaw wishes to plant a tree in her memory on library grounds.
A plaque will be included. X.
Adjourn MOTION:
G. Banas
moved to adjourn the meeting. T. Hough seconded. Voice Vote - All Aye The meeting adjourned at 8:15 pm. Recorded by Eileen Soliday Recording Secretary Approved by the Board of Trustees on
the 11th day of February, 2009. Approved by Barbara Lund Secretary The January Board Meeting was called to order at 7:33 pm at the Lisle Library District, 777 Front Street, Lisle, Illinois. I. Roll Call Present: Richard Flint -President Sharon Callais -Vice-President Thomas Hough -Treasurer Elliot Spiegel -Trustee (Arrived 7:45 pm) Jay French -Trustee George Banas -Trustee Bill Strecker -Director Carol Quentin -Recording Secretary Absent: Barbara Lund -Secretary Kathy Seelig -Assistant Director Also Present: John Huff -Resident II. Opportunity For Visitors To Speak None III. Consent Agenda - Action Required A. Approve Minutes of December 10, 2008 Board Meeting B. Approve Minutes of November 12, 2008 TITA Public Hearing C. Approve Minutes of November 12, 2008 Proposed Property Annexation Public Hearing D. Acknowledge Treasurer’s Report, 12/31/08, Revenue Report, 12/31/08 Current Assets Report, 12/31/08, and Investment Activity Report, 12/31/08 E. Authorize Payment of Bills, 1/14/09 MOTION: G. Banas moved to accept the Consent Agenda. J. French seconded. Roll Call Vote - All Aye IV. Director’s Report B. Strecker stated that T. Hough and R. Flint reviewed the bills this month. T. Hough and G. Banas will review the bills for February. B. Strecker acknowledged A. Krzak and C. Quentin’s retirement at the end of January. A Resolution for each was read commending them for their excellent service to the Lisle Library District. A. Krzak thanked the Board for their continued support to her as Head of the Youth Services Department. She stated that in all the years that she has worked here, the Lisle Library has always been known as an excellent library and well-respected throughout the library community. MOTION: T. Hough moved to adopt the Resolution commending A. Krzak for her service to the Lisle Library District and congratulated on her retirement. S. Callais seconded. Roll Call Vote - All Aye MOTION: T. Hough moved to adopt the Resolution commending C. Quentin for her service to the Lisle Library District and congratulated on her retirement. S. Callais seconded. Roll Call Vote - All Aye B. Strecker stated that he is looking into the possibility of having a refreshment bar, coffee, tea, and hot chocolate, similar to what they have at Westmont. The cost would be between $200 and $300. The unit requires low maintenance. One possible area to place the unit would be where the microfilm cabinets are now located. A picture of the unit is included in the Board packet. T. Hough expressed some concern over spills in the library. E. Spiegel stated that it would add ambience to the library. B. Strecker would follow-up with suggestions. V. Assistant Director’s Report K. Seelig was attending a management seminar in Atlanta. Her report is included in the Board packet. VI. Communications None B. Strecker stated that the library has received some tax objections but nothing out of the ordinary. VII. Committee Reports Finance T. Hough requested setting up a Finance Meeting to discuss transferring money into the Special Reserve Fund. A meeting was set for Thursday, January 22nd at 4:00 pm in the Meeting Room. Personnel/Policy No report. Physical Plant No report. Technology J. French requested a detailed technology inventory listing. VIII. Unfinished Business A. Final Approval of Annexation Ordinance MOTION: E. Spiegel moved to adopt Ordinance 09-09 finalizing property annexation as required by law. G. Banas seconded. Roll Call Vote - All Aye MOTION: J. French moved to adopt Ordinance 09-10 finalizing property annexation as required by law. S. Callais seconded. Roll Call Vote - All Aye B. Strecker stated that emergency repair was needed to correct the flooding problem on the south wall of the building. During the recent inclement weather, a section of the gutter fell down. The architect recommended in addition to repairing the gutter installing a membrane that would solve the flooding problem. The membrane should have been installed when the original building was built. The project would cost approximately $25-$30,000 not to exceed $40,000. MOTION: E. Spiegel moved to authorize emergency repair and installation of a membrane to resolve the flooding problem on the south wall of the building not to exceed $40,000. T. Hough seconded. Roll Call Vote - All Aye Resolution 09-04 MOTION: T. Hough moved to adopt Resolution 09-04 concerning the Lisle Library Investment in Park National authorizing the Treasurer of the Lisle Library District to deposit funds in Park National Bank. Roll Call Vote - All Aye Resolution 09-05 MOTION: T. Hough moved to adopt Resolution 09-05 concerning the Lisle Library Investment in AmCore authorizing the Treasurer of the Lisle Library District to deposit funds in AmCore. G. Banas seconded. Roll Call Vote - All Aye IX. New Business A. Appoint Committee to prepare working budget B. Strecker stated that the Budget Committee is a Committee of the Whole. B. Strecker also stated that the budget should be finalized before the May Board Meeting. Two meetings are usually needed to complete the budget. The May Board Meeting may have to be changed because of the election of trustees. MOTION: T. Hough moved to authorize changing the May Board Meeting due to the election of trustees. S. Callais seconded. Roll Call Vote - All Aye B. Strecker stated that the filing period for the upcoming trustee election is Monday, January 19th through Monday, January 26th from 8:30 am until 4:00 pm. X. Adjourn MOTION: S. Callais moved to adjourn the meeting. T. Hough seconded. Voice Vote - All Aye The meeting adjourned at 8:30 pm. Recorded by Carol Quentin Recording Secretary Approved by the Board of Trustees on the 14th day of January, 2009. Approved by Sharon Callais Acting Secretary
The November Board Meeting was called to order at 7:30 pm at the Lisle Library District, 777 Front Street, Lisle, Illinois. I. Roll Call Present: Richard Flint -President Sharon Callais -Vice-President Barbara Lund -Secretary Thomas Hough -Treasurer Elliot Spiegel -Trustee Jay French -Trustee George Banas -Trustee Bill Strecker -Director Katharine Seelig -Assistant Director Carol Quentin -Recording Secretary Also Present: John Huff -Resident
II. Opportunity for Visitors to Speak No visitors spoke at the meeting. III. Consent Agenda - Action Required
B. Acknowledge Treasurer’s Report, 11/30/08, Revenue Report, 11/30/08, Current Assets Report, 11/30/08, & Investment Activity Report, 11/30/08 C. Authorize Payment of Bills, 12/10/08 MOTION: T. Hough moved to approve the Consent Agenda as presented. S. Callais seconded. Roll Call Vote - All Aye IV. Director’s Report B. Strecker stated that T. Hough and S. Callais reviewed the bills this month. T. Hough and B. Lund will review the bills for January. B. Strecker stated that he had received a memo, the third in a series, from IMRF. The summary of the memo read as follows: “Through November 29, 2008 IMRF lost approximately $6.5 billion. On a market basis, funding has dipped below 70%. Our estimated return for the year is -27%.” The Board of Trustees and IMRF staff are mindful of the impact negative returns will have on employer contribution rates and employer budgets. At the January 2009 Board meeting, a final decision will be made on the percentage cap to be used to phase-in the impact of negative investment returns on 2010 employer rates. The actual cap percentage will be determined when preliminary 2008 investment returns for the full year are known. IMRF will conduct employer rate meetings in January and February.” B. Strecker stated that on November 15th the library transferred $102,000 from the Illinois Funds to pay bills. Bank of America put a hold on the funds and released them in increments thus causing a problem with payment to our vendors. Money was then transferred from Fidelity to cover the bills. Bank of America had changed their procedures and randomly chose businesses without any prior written statement. T. Hough was going to talk to the manager of Bank of America here in Lisle and discuss the problem. E. Spiegel suggested looking into different checking accounts. T. Hough suggested, along with the Board, to move our account to Park City or Lisle Savings. E. Spiegel also suggested pursuing any fees incurred by the library due to returned checks. B. Strecker also stated that a corrected copy of our current levy, Ordinance 09-06, has been sent to R. Ritzman per his request. The Board did not discuss the annexation. B. Strecker stated that the village had been contacted and only one petition has been picked up here at the library. The library has received a tax objection from Com Ed and has forwarded it to our attorney. B. Strecker stated that he has received a letter with attachments from the State Attorney’s office listing various tax objections. The library district as well as various neighboring governing bodies are also listed. The document has been forwarded to our attorney. B. Strecker stated that C. Quentin is retiring. Her last day will be January 29th. The Circulation Services department has distributed to residents, as part of an outreach program, 60 Lisle gift bags. V. Assistant Director’s Report K. Seelig stated that a new computer has been placed in the Literacy Room. Also, K. Seelig stated that a new laptop wireless printing service is now available to patrons. The cost is still 10 cents a page and the printing job has to be released by the staff at Circulation. After 24 hours, if the documents have not been picked up, the job will be deleted. This service is on a trial basis for one year. VI. Communications None VII. Committee Reports Finance No report Personnel/Policy B. Lund stated that library policies under review will be discussed under Unfinished Business. Physical Plant No report Technology No report VIII. Unfinished Business A. Personnel/Policy Changes The Board discussed the policies under review. J. French questioned Policy 620, Smoke-Free Environment, which extends the smoking ban to include the entire library campus. MOTION: E. Spiegel moved to adopt Policy 620, Smoke-Free Environment as presented. T. Hough seconded. Roll Call Vote - R. Flint, Aye - S. Callais, Aye, - B. Lund, Aye - T. Hough, Aye - E. Spiegel, Aye - G. Banas, Aye - J. French, Nay. The motion passed. MOTION: B. Lund moved to adopt the following policies: delete Policy 350, Data Base Searching, approve Policy 415 with revisions, Lisle Library Volunteer Program, approve the new Policy 370, Freedom of Information Act, approve with revisions Policy 375, Search Warrant Policy, approve new Policy 380, Request by a Sworn Law Enforcement Officer, approve new Policy 617, Use of Cell Phones in Library, approve with revisions, Policy 650, Use of Meeting Rooms. J. French seconded. Roll Call Vote - All Aye IX. New Business None Questions were raised by the Board concerning filling up the hole out front near the entrance, the curb near the front entrance being painted yellow for no parking while patrons are in the library, and a stop sign being installed in the north parking lot where the two entrances meet. B. Strecker will follow up. X. Executive Session 5ILCS 120/2(c)(1) No Executive Session was held. XI. Adjourn MOTION: S. Callais move to adjourn the meeting. T. Hough seconded. Voice Vote - All Aye The meeting adjourned at 8:30 pm. The November Board Meeting was called to order at 7:32 pm at the Lisle Library District, 777 Front Street, Lisle, Illinois. I. Roll Call Present: Richard Flint -President Sharon Callais -Vice-President Barbara Lund -Secretary Thomas Hough -Treasurer Jay French -Trustee George Banas -Trustee Bill Strecker -Director Katharine Seelig -Assistant Director Carol Quentin -Recording Director Absent: Elliot Spiegel -Trustee Also Present: John Huff - Patron
II. Opportunity for Visitors to Speak J. Huff stated that he is thinking about running for the Board next April and wanted to attend a Board Meeting before then. III. Consent Agenda - Action Required A. Approve Minutes of October 8, 2008 Board Meeting B. Approve Minutes of October 15, 2008 Personnel/Policy Meeting C. Approve Minutes of November 3, 2008 Committee of the Whole Meeting D. Acknowledge Treasurer’s Report, 10/31/08, Revenue Report, 10/31/08, Current Assets Report, 10/31/08, &Investment Activity Report, 10/31/08
MOTION: J. French moved to accept the Consent Agenda as presented. G. Banas seconded. Roll Call Vote - All Aye Director’s Report B. Strecker stated that T. Hough and R. Flint reviewed the bills this month. T. Hough and E. Spiegel will review the bills for December. B. Strecker stated the pavement markings on the parking lot will be put in place next week and the speed bump will also be installed. B. Strecker also stated that the contractor hired to replace the sidewalk has been giving W. Daniels a hard time so the contractor will be seeking other bids. The pay phone on the east end will be removed by AT&T. The library will no longer need to pay them a $75 monthly charge. V. Assistant Director Report K. Seelig stated that the wireless access points have been put in place throughout the library making access easier for the patrons. VI. Communications K. Seelig read a card from the Polaris library support group congratulating the library on its Polaris anniversary. R. Flint and B. Strecker attended the inter-governmental meeting. Topics discussed included the Park District planning another referendum on the ballot in the spring. Mayor Broda stated that the Maple Avenue bridge project will be suspended until early spring. VII. Committee Reports Finance T. Hough stated that no specific meeting has been scheduled, however, T. Hough would like B. Strecker to follow up and check with local banks on current interest rates. Between $300,000 and S400,000 will be transferred from Fidelity into CD’s. Personnel/Policy B. Lund stated that she had some questions on some of the policies under the heading first read and tabled the policies in question for a second read. Physical Plant In E. Spiegel’s absence, the Committee had no report. Technology J. French stated the Committee had no report. VIII. Unfinished Business A. Personnel/Policy Changes A discussion followed. Some of the policies under the heading first read were new policies. T. Hough made some suggestions on the new proposed policy #803 - Hiring of Relatives. J. French made some suggestions on the new proposed policy #617 - Use of Cell Phones in the Library. Also, under discussion, proposed policy #620 - Smoke-Free Environment. B. Strecker would follow up on a correction in the proposed Meeting Room policy. The Board agreed to table the policy changes until the December meeting under the heading second read. Changes would take effect January 1st. XI. New Business A. Adopt Ordinance 09-06 Levy Ordinance - Action Required MOTION: T. Hough moved to adopt Ordinance 09-06 - Levy Ordinance. B. Lund seconded. Roll Call Vote - All Aye B. Approve Certificate of Authenticity for Levy Ordinance 09-06 - Action Required MOTION: G. Banas moved to approve the Certificate of Authenticity for Levy Ordinance 09-06. S. Callais seconded. Roll Call vote - All Aye C. Approve Certification of Compliance with the Truth in Taxation Act - Action Required MOTION: J. French moved to approve the Certification of Compliance with the Truth in Taxation Act. T. Hough seconded. Roll Call vote - All Aye D. Approve Transfer of Funds from General to Reserve Funds - Action Required MOTION: T. Hough moved to approve the Transfer of Funds from General to Reserve Funds. From the General Fund, $339,908 would be transferred into the Special Reserve Fund. G. Banas seconded. Roll Call Vote - All Aye E. Approve Ordinances 09-07 and 09-08 for Annexation of Property Signed petitions must be filed within 30 days of this meeting. In E. Spiegel’s absence, B. Strecker stated that it was noted that he was in favor of the annexation ordinances. MOTION: B. Lund moved to approve Ordinances 09-07 and 09-08 for Annexation of Property. J. French seconded. Roll Call Vote - All Aye F. Resolution R09-03 for Participation in LIMRiCC FSA - Action Required B. Strecker stated that participation in this program through MLS would cost the library approximately $5.00 per employee per year. MOTION: B. Lund moved to adopt Resolution R09-03 for Participation in LIMRiCC FSA. G. Banas seconded. Roll Call Vote - All Aye X. Executive Session 5ILCS 120/2(c)(1) No Executive Session was held. XI. Adjourn MOTION: T. Hough moved to adjourn the meeting. S. Callais seconded. Voice Vote - All Aye The meeting adjourned at 8:45 pm.
The October Board Meeting was called to order at 7:30 pm at the Lisle Library District, 777 Front Street, Lisle, Illinois. I. Roll Call Present: Richard Flint -President Sharon Callais -Vice-President Barbara Lund -Secretary Thomas Hough -Treasurer Elliot Spiegel -Trustee Jay French -Trustee George Banas -Trustee Bill Strecker -Director Kathy Seelig -Assistant Director Carol Quentin -Recording Secretary Also Present: Sarah Hezlop Knutte & Associates (Left 7:40 pm)
II. Opportunity for Visitors to Speak S. Hezlop from Knutte & Associates presented the annual audit to the Board. Several Board members asked for clarification on several items including two deficiencies mentioned in the management letter. It was not unusual at all for libraries to have these items noted. Knutte & Associates are obliged to follow standard accounting guidelines and inform the Board. No changes were necessary. III. Consent Agenda - Action Required
B. Approve Minutes of September 17, 2008 Public Hearing for the B & A C. Approve Minutes of September 17, 2008 Board Meeting D. Approve Minutes of September 17, 2008 Executive Session E. Approve Minutes of October 1, 2008 Committee of the Whole Meeting F. Approve Amended Minutes of August 13, 2008 Board Meeting G. Acknowledge Treasurer’s Report, 9/30/08, Revenue Report, 9/30/08, Current Assets Reports, 9/30/08, & Investment Activity Report, 9/30/08
E. Spiegel stated that after reviewing the bills, he noted that D. Aldrich, from Perfect Systems, was providing additional materials such as inks, etc. to the library. Upon further review, E. Spiegel stated that pricing was very competitive. E. Spiegel also recommended looking into a comparison price check on the top 10-20 items used for office and cleaning supplies to see that the library is getting the most competitive price. Office Depot was one suggestion. MOTION: B. Lund moved to accept the Consent Agenda. G. Banas seconded. Roll Call Vote - All Aye IV. Director’s Report B. Strecker stated that T. Hough and E. Spiegel reviewed the bills this month. T. Hough and R. Flint will review the bills for November. B. Strecker also stated: ∙ The Lisle Library sign at the corner of Front and Kingston is now lit. ∙ W. Daniels is coming out to check the sidewalk cracks in the front entry way ∙ Library is purchasing “blog” software ∙ Instant Messaging is going extremely well ∙ Additional chairs for the main area will be delivered on October 22nd ∙ Additional bench seating will be delivered on October 31st E. Spiegel suggested that the contractor, W. Daniels, be contacted and work completed on the sidewalk before the end of October. Full payment will not be made until completed. B. Strecker stated that he would like to have a committee meeting scheduled to review the Special Reserve Fund, what is available, and how much of the funds available does the Board want to transfer. A Committee of the Whole meeting was tentatively scheduled for November 3, at 4:00 pm. B. Strecker stated that Library outreach is going very well. Library staff worked at the Depot Days in Lisle and information about the library is also available at apartment complexes and included in the welcome packets distributed by the welcome wagon. B. Strecker thanked A. Lin for her efforts. Assistant Director’s Report K. Seelig stated that the wi-fi switch providing additional access throughout the library arrived “dead on arrival”. A new switch has been ordered. K. Seelig attended the PUG Conference in Syracuse. Lisle Library was given an award for being a beta-testing partner with Polaris. VI. Committee Reports A. Finance T. Hough stated that the Finance Committee will meet on Monday, November 3 at 4:00 pm. T. Hough also stated that recently MB Financial had purchased treasury bonds at a 3% yield with a 6-10 month maturity date. Personnel/Policy B. Lund stated that the Committee will meet on Wednesday, October 15, at 7:00 pm. to discuss several library policies. Physical Plant E. Spiegel stated that the Committee met on October 1 to discuss the landscaping with J. Ruhl. Minutes from the meeting are included in the Board’s packet. B. Strecker hopes to have a plan from J. Ruhl with specific drawings in 3-4 weeks. VII. Unfinished Business Policy 645 - Library Displays - Second Read B. Strecker stated that only a few minor changes were made to Policy 645. T. Hough recommended that the policy take effect immediately and patrons displaying items in the cases by made aware of the policy especially during the months of November and December. MOTION: B. Lund moved to approve Policy 645 - Library Displays. J. French seconded. Roll Call Vote - All Aye VIII. New Business MOTION: T. Hough moved to accept the Audit 07-08. S. Callais seconded. Roll Call Vote - All Aye Approve Per Capita Grant - Action Required B. Strecker stated that the Per Capita Grant awarded is approximately $36,000. MOTION: B. Lund moved to approve the 2009 Per Capita Grant. T. Hough seconded. Roll Call Vote - All Aye Approve TITA Notice - Action Required B. Strecker stated that an 8% increase provides a cushion of $96,000 and a 9% increase provides a cushion of $136,000. The Board agreed to an 8% increase. MOTION: E. Spiegel moved to approve an 8% TITA. J. French seconded. Roll Call Vote - All Aye Approve Resolution to Determine Estimate of Funds - Action Required MOTION: E. Spiegel moved to approve the Resolution to Determine Estimate of Funds for FY 2008-2009. G. Banas seconded. Roll Call Vote - All Aye Review of Ethics Statement - Action Required The Board agreed to adopt the Ethics Statement and to adopt R. Ritzman as the Library’s Ethics advisor. A copy should be included in the Employee’s Handbook. Certification of MLS Public Library Membership FY 2008-2009 - Action Required MOTION: E. Spiegel moved to approve the Certification of the MLS Public Library Membership for FY 2008-2009. B. Lund seconded. Roll Call Vote - All Aye IX. Executive Session - 5ILS 120/2(c)|(11) No Executive Session was held. X. Adjourn MOTION: T. Hough moved to adjourn the meeting. S. Callais seconded. Voice Vote - All Aye The meeting adjourned at 8:40 pm. The September Board Meeting was called to order at 7:31 pm at the Lisle Library District, 777 Front Street, Lisle, Illinois. I. Roll Call Present: Richard Flint -President Sharon Callais -Vice-President Barbara Lund -Secretary Thomas Hough -Treasurer Elliot Spiegel -Trustee Jay French -Trustee George Banas -Trustee Bill Strecker -Director Kathy Seelig -Assistant Director Carol Quentin -Recording Secretary Also Present: Jim Filliung Architect (Left at 8:00 pm) II. Opportunity For Visitors To Speak There were no visitors. III. Consent Agenda - Action Required
B. Approve Minutes of August 20, 2008 Personnel/Policy Committee Meeting C. Approve Minutes of September 10, 2008 Personnel/Policy Committee Meeting D. Acknowledge Treasurer’s Report, 8/31/08, Revenue Report, 8/31/08, Current Assets Reports, 8/31/08, and Investment Activity Report, 8/31/08 E. Payment of Bills, 9/17/08 E. Spiegel noted that in the Personnel/Policy Committee Meeting minutes of September 10, 2008, a typo was made regarding the time the meeting started and when he arrived. The time should read 7:02 pm with E. Spiegel arriving at 7:06 pm. Also, the date of the meeting is September 10, not September 20. There was a typo under Policy #620, it should read both instead of bother. Also, under Policy #617, it should read “insert the following” instead of “the following.” E. Spiegel raised a question about a discrepancy on the revenue sheet concerning interest for the current month vs. month-to-date vs. FY08-09 actual. B. Strecker will speak to the Financial Manager. MOTION: B. Lund moved to accept the Consent Agenda with minutes as amended and noted. S. Callais seconded. Roll Call Vote - All Aye R. Flint requested that item VII. Unfinished Business and item VIII. New Business - A on the agenda be moved up as the architect, J. Filliung was present. VII. Unfinished Business A. Contractor’s Fee For Interior Renovations - Action Required B. Strecker received the final pay request from the contractor, Walter Daniels in the amount of $261,779 with $10,000 being withheld for cracks in the sidewalk near the front entrance which will have to be replaced. Briggs Paving may also be at fault. J.Filliung explained that the sidewalk will have to be dug up. The problem may have occurred when Walter Daniels placed the electrical wiring under the paving initially and perhaps displaced the conduit. MOTION: E. Spiegel moved to approve the pay request by Walter Daniels in the amount of $261,779 withholding $10,000 for possible sidewalk repair. T. Hough seconded. Roll Call vote - All Aye VIII. New Business A. Contractor’s Fee For Parking Lot Repair & Renovation - Action Required B. Strecker received the final pay request from Briggs Paving in the amount of $124,708.12 with approximately $6,400 being withheld for possible sidewalk repair. Neither contractor is claiming responsibility at this time. J. Filliung stated that the exterior paving was bid at $170,232 but the final price submitted by Briggs Paving was $131,271. MOTION: T. Hough moved to approve the pay request by Briggs Paving in the amount of $124,708.12 with approximately $6,400 being withheld for possible sidewalk repair. J. French seconded. Roll Call Vote - All Aye The meeting proceeded with item IV. Director’s Report on the agenda. IV. Director’s Report B. Strecker stated that as of the end of August, the Special Reserve fund amounted to $190,000. B. Strecker stated that in his update, mention is made about the inter-departmental co-operation throughout the library. Outreach programs have increased. The Circulation Services department will be manning tables at the Lisle Depot Days. B. Strecker stated that Adult circulation statistics are up. Total circulation is up by 5%. Patron count is down, however, because of the renovations this past year. B. Strecker stated that the library received a check for $125 from the Village by the developer of the Radcliffe subdivision. An additional display case was purchased totaling $350. B. Lund asked B. Strecker how much money was received from vendor and local donations. B. Strecker stated that the amount was about $2,500 -$3,000. B. Lund asked B. Strecker to provide more specific detail to the Board. E. Spiegel suggested that specific projects in the future be directed towards collaboration with other groups in the community. An example of one such project could be the digitization of Lisle’s history. V. Assistant Director’s Report K. Seelig stated that 10 new laptops should be in operation tomorrow. An internet class is scheduled in the evening. In addition, new N-compliant wireless access hardware has been ordered to enhance wireless transmission throughout the library. VI. Committee Reports Finance T. Hough stated that no meeting has been scheduled at this time. Personnel/Policy B. Lund recommended a meeting to discuss additional library policies. A meeting was scheduled for October 15th at 7:00 pm. Physical Plant E. Spiegel stated that no meeting has been scheduled at this time. B. Lund raised a question about the condition of the bollard lights in the parking lot. B. Strecker stated that once the electrical problem is settled, the bollard lights will be addressed. T. Hough suggested getting two proposals for the replacement of the lights and that all of the lights should be replaced at the same time. B. Strecker will try to have proposals for the October meeting. B. Lund suggested setting up a meeting with J. Ruhl in the next two-three weeks to discuss the landscaping. The landscaping especially out front needs some new and fresh ideas. B. Strecker would follow up. Technology J. French stated that no meeting has been scheduled at this time. VIII. New Business B. Approve Certified Estimate of Revenues by Source - Action Required MOTION: J. French moved to approve the Certified Estimate of Revenue by Source. G. Banas seconded. Roll Call Vote - All Aye C. Policy 645 - Library Displays - Action Required B. Strecker stated that Policy 645, approved by R. Ritzman, was included in the Board packet. T. Hough raised a question about adding a section about storing items on display that have not been claimed in a timely manner. Also, a section on the application form about promptly removing items should be included. Discussion followed. B. Strecker will re-format the policy to present to the Board at the next scheduled Board meeting. D. Adopt B & A Ordinance, 09-05 - Action Required MOTION: B. Lund moved to adopt the B & A Ordinance, 09-05. J. French seconded. Roll Call Vote - All Aye IX. Executive Session: 5ILCS120/2(c)(21) MOTION: E. Spiegel moved to go into Executive Session for the purpose of 5ILCS120/2(c)(21) for the discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06. B. Lund seconded. Roll call Vote - All Aye The Board moved into Closed session at 8:30 pm. The Board returned to Open session at 8:37 pm. MOTION: B. Lund moved to release the Executive Session minutes of July 12, 2006, April 9, 2008, and June 11, 2008 to the public record; and to discard the tapes of any Executive Sessions prior to February, 2007. E. Spiegel seconded. Roll Call Vote - All Aye X. Adjourn MOTION: E. Spiegel moved to adjourn the meeting. G. Banas seconded. Voice Vote - All Aye The meeting adjourned at 8:42 pm.
The August Board Meeting was called to order at 7:30 pm at the Lisle Library District, 777 Front Street, Lisle, Illinois. I. Roll Call Present: Richard Flint -President Sharon Callais -Vice-President Barbara Lund -Secretary Thomas Hough -Treasurer Jay French -Trustee Elliot Spiegel -Trustee Bill Strecker -Director Kathy Seelig -Assistant Director Carol Quentin -Recording Secretary Absent: George Banas -Trustee Also Present: Bob Kay -Library Attorney (Left at 8:55 pm) Sajida Khan -Patron (Left at 8:30 pm) Tasneem Osmani -Patron (Left at 8:30 pm) Rodd & Joy Elges -Patrons (Left at 8:30 pm) Rafath Waheed -Patron (Left at 8:30 pm) A. Waheed -Patron (Left at 8:30 pm) Rev. Lisa Telomen -Naperville Resident (Left at 8:30 pm) Barbara StamenWolff -Patron (Left at 8:30 pm) Sandy -Naperville Resident (Left at 8:30 pm) II. Opportunity For Visitors To Speak Mrs. Waheed requested that the Board reconsider her request to display a Ramandan display during the month of September. She requested using the display case from August 31st thru September 30th. She read from several emails and phone messages she had received from both R. Snelson, Public Relations, and B. Strecker requesting usage of the display case. B. Strecker stated that the reason her request was denied was the fact the display case was already scheduled to be used by other groups which had requested them much earlier. The patrons who were present supported Mrs. Waheed with her request. B. Strecker also stated that since the library’s renovations, less display cases were available due to shelving re-configuration and ADA compliance. E. Spiegel stated that Mrs. Waheed had used the display cases in the past and that this was a misunderstanding. The library’s display case policy would be reviewed. A display case is available in December. Mrs. Waheed agreed to use the case at that time. The visitors left at 8:30 pm. Further discussion followed with B. Kay. The Board agreed to have a Personnel/Policy meeting on Wednesday, August 20th at 7:00 pm to further discuss library policy. III. Presentation by D. Cunningham - Friends of the Library D. Cunningham was not present. A written report was handed out to Board members. IV. Presentation by J. Demas - Literacy Co-ordinator J. Demas was not present. Her presentation would be re-scheduled. V. Consent Agenda - Action Required
B. Approve Minutes of July 23, 2008 Special Board Meeting C. Acknowledge Treasurer’s Report, 7/31/08, Revenue Report, 7/31/08, Current Assets Reports, 7/31/08, and Investment Activity Report, 7/31/08 D. Payment of Bills VI. Director’s Report The bills were reviewed by T. Hough and J. French. T. Hough and G. Banas will review the bills for September. B. Strecker stated that the monthly statistics are quite good and are up in all categories. Patron count is down but is expected to increase as patrons return to the library after the renovations. In T. Hough’s absence, R. Flint would sign the month end checks. VII. Assistant Director’s Report K. Seelig stated that she had re-negotiated with our ISP and saved an additional $300. VIII. Committee Reports Finance T. Hough stated there was no report at this time. Personnel/Policy B. Lund stated that there is now a meeting scheduled on Wednesday, August 20, at 7:00 pm. Physical Plant E. Spiegel stated that there was no report at this time. Technology J. French stated that there was no report at this time. IX. Unfinished Business Contractor’s Fee - Action Required B. Strecker stated that the contractor’s fees still pending total $271,779.00. All waivers and liens would be sent to the architect before the contractor is paid. Parking Lot Update - Action Required B. Strecker stated that all of the electrical work has been completed. Wiring to the sign on Front and Kingston has also been completed. The first layer of paving will be put down on August 20th and the second and final layer will be put down on August 21st at which time the library will be closed. X. New Business Need Signer for End of Month Payroll - Action Required R. Flint will sign the month end checks in T. Hough’s absence. Change Board Meeting Date for Public Hearing on B & A - 30 Day Requirement - Action Required MOTION: E. Spiegel moved to change the September Board Meeting Date to September 17th instead of September 10th for the Public Hearing on the B & A to allow for the 30 Day posting requirement. B. Lund seconded. Roll Call Vote - All Aye Approval of B & A Public Hearing Notice - Action Required MOTION: B. Lund moved to approve the B & A Public Hearing Notice. T. Hough seconded. Roll Call Vote - All Aye Approval of Tentative B & A 09-05 - Action Required B. Strecker stated that on page 3 of the tentative B & A, the per capita total should be filled in with the total $46,440.00. MOTION: S. Callais moved to approve the tentative B & A, 09-05. J. French seconded. Roll Call Vote - All AyeApproval of IPLAR MOTION: B. Lund moved to approve the IPLAR report. J. French seconded. Roll Call Vote - All Aye Policy 645 - Action Required Further discussion on Policy 645 is scheduled for the Personnel/Policy meeting on Wednesday, August 20th at 7:00 pm. Discussion of Freedom of Information Act (FOIA) - Action Required B. Strecker stated that when a request is made for information the library has 10 days to respond. As Director, B. Strecker acts as the FOIA officer. MOTION: E. Spiegel moved to comply with the FOIA requirements. T. Hough seconded. Voice Vote - All Aye Discussion of Open Meetings Act - Action Required B. Strecker stated that there are 24 exceptions to the Open Meetings Act which includes acquisition, lease, evaluation, discussion of salary schedules, etc. Approval of Certification of Secretary’s Minutes Audit - Action Required MOTION: T. Hough moved to approve the Certification of Secretary’s Minutes Audit which is part of the IPLAR report. S. Callais seconded. Roll Call Vote - All Aye FOL Storage - Action Required B. Strecker stated that a quote for the storage facility for the FOL to be located on the east end parking lot would cost approximately $30,000 to comply with building and fire codes. XI. Executive Session (5 ILCS 120/2(c)(2)). Deliberations concerning salary schedules for one or more classes of employees. Authorized by (5 ILCS 120/2(c)(2)). No Executive Session was held. A Salary Comparison hand-out showing adjusted hourly wages was included in the Board packet. XII. Adjourn MOTION: B. Lund moved to adjourn the meeting. T. Hough seconded. Voice Vote - All Aye The meeting adjourned at 9:35 pm.
The July Board Meeting was called to order at 7:30 pm at the Lisle Library District, 777 Front Street, Lisle, Illinois. I. Roll Call Present: Richard Flint -President Barbara Lund -Secretary Thomas Hough -Treasurer Elliot Spiegel -Trustee Jay French -Trustee George Banas -Trustee Bill Strecker -Director Kathy Seelig -Assistant Director Carol Quentin -Recording Secretary Absent: Sharon Callais -Vice-President Also Present: Lucy Gavin -Patron II. Opportunity For Visitors To Speak No visitors spoke. III. Presentation by J. Demas - Literacy Co-ordinator J. Demas’s presentation will be put on the August agenda. IV. Consent Agenda - Action Required
B. Approve Minutes of June 11, 2008 Executive Session C. Approve Minutes of June 11, 2008 Physical Plant Meeting D. Acknowledge Treasurer’s Report, 6/30/08, Revenue Report, 6/30/08, Current Assets Report, 6/30/08, and Investment Activity Report, 6/30/08 E. Authorize Payment of Bills, 7/09/08 MOTION: B. Lund moved to approve the Consent Agenda as presented. T. Hough seconded. Roll Call Vote - All Aye V. Director’s Report The bills were reviewed by T. Hough and B. Lund. T. Hough and G. Banas will review the bills for August. B. Strecker stated that the monthly statistics are about what they should be. Circulation is down about 20% for the year, as expected, due to the renovations taking place during the past year. B. Strecker stated that the library is dealing with legalities concerning the current landscaping contract. Discussion of the landscaping contract will be placed on the August agenda. The technology grant that the library applied for has been approved. Parking lot bids will be opened on Wednesday, July 16th at 2 pm. Eight or nine contractors have picked up plans. The “Open House” went very well. About 350 patrons visited the library that afternoon. VI. Assistant Director’s Report K. Seelig stated that laptops are now available at the express stations. K. Seelig contacted PRC (People’s Resource Center) about donating used computers. The library’s older computers do not meet expectations as far as speed requirements. K. Seelig will look for an alternate source or make sure that the older computers are properly recycled. VII. Communications B. Strecker stated that the library has received the documentation for the IPLAR Report and the Per Capita Grant survey. VIII. Committee Reports Finance T. Hough and B. Strecker placed a conference call with MB Financial to review current investments rates. Treasury T-bills mature in 6 months with a yield of 2.75%. T. Hough and B. Strecker authorized MB Financial to transfer $1,250,000 into these instruments. Personnel/Policy B. Lund stated that the Personnel/Policy Committee has not met. Physical Plant E. Spiegel stated that the minutes from the last Physical Plant Committee meeting are included in the Board packet. Technology J. French stated that the Technology Committee has not met. MLS R. Flint stated that he will be teaching a class at MLS in Excel next Friday, July 18th. IX. Unfinished Business A. Interior Renovations No Report B. Contractor’s Fee No Report X. New Business A. Bids for Parking Lots B. Strecker stated that bids will be opened on Wednesday, July 16th at 2 pm. B. Public Notice for .02% Ordinance 09-04 C. Approval of Ordinance 09-04 - .02% D. Certification of Authenticity for Ordinance 09-04 MOTION: E. Spiegel moved to approve the Public Notice for the .02% Ordinance 09-04, Ordinance 09-04 - .02%, and the Certification of Authenticity for Ordinance 09-04. T. Hough seconded. Roll Call Vote - All Aye E. Resolution 09-02 Authorizing Preparation and Filing of B & A MOTION: T. Hough moved to approve Resolution 09-02 Authorizing Preparation and Filing of the B & A. J. French seconded. Roll Call Vote - All Aye XI. Executive Session No Executive Session was held. XII. Adjourn MOTION: B. Lund moved to adjourn the meeting. Seconded by G. Banas. Voice Vote - All Aye The meeting adjourned at 7:50 pm.
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