June
13, 2012 - 7:30 p.m.
The June Board Meeting was
called to order at 7:30 p.m. at the Lisle Library District, 777 Front
Street.
I.
Roll
call
Present:
Richard
Flint – President
Jay
French – Vice-President
Mary
Ellen Durbin – Treasurer (arrived at 7:39 p.m.)
John
Huff – Secretary
Teri
Hock – Trustee
Cathy
Melton – Trustee
Colleen
Sehy – Trustee
Absent:
Also Present:
Shannon Halikias –
Director
Katharine Seelig –
Assistant Director
Eileen Soliday –
Recording Secretary
Tatiana Weinstein –
Director of Adult Services
Beth McQuillan –
Director of Technical Services
Lindsey Dorfman –
Director of Youth Services
Ginger Boskelly –
Finance Manager
Jim Filliung – Architect
Scott Spinazola –
Lisle-Woodridge Fire Department Training/Safety Bureau Chief
R.Flint
asked J. Huff to read Resolution R12-05, commending T. Hock on her
service to the library.
MOTION: C. Sehy moved to approve
Resolution R12-05 commending T. Hock on her service.
J. Huff seconded. Roll
Call Vote – All Aye
II.
Opportunity
for Visitors to Speak
None
III.
Consent
Agenda – Action Required
A.
Approve Minutes of May
9, 2012 Board Meeting
B.
Approve Minutes of May 23, 2012 Special Board Meeting
C.
Approve Minutes of the June 6, 2012 Physical Plant Meeting
D.
Acknowledge Treasurer’s
Report, 05/31/12, Investment Activity Report, 05/31/12, Current Assets
Report, 05/31/12, Revenue Report, 05/31/12, and Expense Report,
05/31/12
E.
Authorize Payment of Bills, 06/13/12
T. Hock stated that in the May 9, 2012 Board Meeting minutes,
T. Hummel stated an incentive package was recently passed for long
term employees. T. Hock
noted that no incentive package was passed, but service awards for
long term employees were approved by the Board.
MOTION: J.
Huff moved to approve the Consent Agenda.
T. Hock seconded. Roll
Call
Vote
– All Aye
IV.
Director’s
Report
J.
French and M. Durbin will review June billings in July.
S.
Halikias stated the newly formed Safety and Security Subcommittee met
today to prioritize safety and security issues throughout the library.
There
was a bicycle accident this past weekend where a young girl was hurt.
Staff handled the situation well, but procedures need to be
established.
S.
Halikias announced that Paul Hurt has been chosen, with the help of
the Leadership Team, to be the new Director of Circulation Services.
He comes with 12 years’ experience with public libraries and
10 years’ experience in school libraries.
The
library received checks for impact fees from the Arboretum Landmark
development and the Villas of Versailles.
The
book cart drill team has been practicing for the 4th of
July parade and they are looking good.
Due
to an electric brown-out, the library HVAC, Internet and Telephones
were down.
S.
Halikias reported on an incident involving an arrest that happened in the parking lot.
The offender will be banned.
V.
Assistant
Director’s Report
K.
Seelig stated a brown-out occurred over the weekend causing internet
and phone problems. The
accounting server needed to be backed up and updated.
CASSIE
has now gone live and data has been imported from SAM to CASSIE, the
support staff has been very helpful.
C.
Sehy asked if the migration to new email has happened.
S. Halikias stated email is critical and is high on our
priority list.
VI.
Communications
S.
Halikias responded to a prior public comment from a resident about
staff benefits that have increased ten-fold.
She stated she considers the service awards that were approved
by the Board before she was hired, just and good awards for hard
working people. Democracy spoke - the Board approved the awards.
There was no dramatic rise in benefits or salary.
One example of a service award is a $350 award after fifteen
long years of service.
Due
to patron feedback, head phones are no longer available for the public
computers. Patrons can
purchase ear buds from staff for $1.00. R. Flint noted, and Halikias
confirmed, that the library is not selling the ear buds with an
intention to make a profit.
There
were two complimentary comments about J. Ohzourk’s computer class.
The
suggestion was made that the library email receipts rather than print
them out. This is a great
idea.
A
patron complimented N. Castellanos for her excellent work at the
Reference desk.
There
was a note of complaint about the fines the library charges for
overdue material. Fines
can be avoided by renewing or returning items.
If a patron loses a book they must pay what the Library paid
for it.
A
thank you letter from ILA for helping to defeat the House Bill that
would have hurt libraries.
S.
Halikias stated a Communications Folder is available to the Board of
Trustees to review.
VII.
Committee
Reports
R.
Flint announced the Lisle Library District Committees for 2012-2013:
Finance Committee
Mary Ellen Durbin, Chair
Jay French
Cathy Melton
Physical Plant Committee
John Huff, Chair
Jay French
Mary Ellen Durbin
Personnel and Policy
Committee
Colleen Sehy, Chair
John Huff
(new trustee)
The Board President,
Director and Assistant Director are ex-officio, nonvoting members of
Board Committees.
R.
Flint reminded trustees that there are restrictions from talking about
Board business without a quorum present.
The restriction includes email, twitter, facebook, etc.
A.
Finance
– M. Durbin stated the library’s total assets are 5.5 million.
She reviewed all investments and payables for the month.
Staff has been working hard on a budget which hopefully will be
passed tonight. The
Finance Committee will meet again when alternative financial planners
have been selected to review.
B.
Personnel/Policy
– T. Hock stated the Personnel/Policy Committee will have a second
read for the Board in July. The
Committee will meet July 18, 2012 at 7:30 p.m.
C.
Physical
Plant – J. Huff stated the Committee had a lengthy meeting in which
they recommend to the Board to:
·
go
ahead with the building of a Reader’s Hub
·
allow
the Lisle – Woodridge Fire Department the opportunity to use the
rental property as a training facility
·
have
HVAC repairs be done all at once to save money.
VIII.
Unfinished
Business
A.
Approve the FY 2012-2013 Budget
S.
Halikias noted items that had been adjusted since the last budget
meeting:
3%
salary increase, added insurance on rental property, new web based
payroll provider, new database – Library Aware, money for retooling
computer area moved from .02 Building Maintenance Fund to Special
Reserves, Adding contingency money to the Corporate Fund as
recommended by our lawyer in order to budget for emergencies or
unforeseen costs, HVAC and Pneumonic controls project all done
together in FY2012-2013.
There
was discussion by Board members about the adjustments that were made.
S. Halikias reminded the Board that the Budget is not a legal
document; the Budget and Appropriation Ordinance is a legal document
and that won’t happen until September.
R.
Flint asked if Board members were ready to vote on the budget.
M. Durbin stated she would prefer to have a week to look over.
J. French stated he was ready to vote. C. Melton wished to
wait. J. Huff stated he
would like to vote tonight. T.
Hock stated she would like to vote tonight.
R. Flint stated he could call for the vote tonight but
understood the desire for more time, and was willing to call a
separate meeting if the trustees so desired.
MOTION:
J. Huff moved to adopt the
Budget for FY2012-2013. T.
Hock seconded. Roll Call
Vote – All Aye
B.
Reader’s Hub Drawings
S.
Halikias discussed the Readers Hub drawings, cabinets, reduced
footprint of the project, restraining device for e-readers, etc.
She received a quote for $10,900 for the desk.
We will still have electrical costs, but the Per Capita Grant
will pay for the technology items.
We will be able to offer patrons on demand teaching of emerging
technology at this desk. C.
Melton stated she still feels the desk looks big.
S. Halikias stated it has to be big enough to bend over behind
the desk and retrieve things from the cabinets.
She did downsize the desk to seat three patrons instead of
five. C. Melton asked
where the copiers would go. S.
Halikias stated they would be moved to the other side of the wall they
are on now. C. Melton
asked where the new books would go. S. Halikias stated she didn‘t
have an answer yet, she would like more user friendly bookcases for
these popular books. She
also stated three kindles have been donated to the library for the
Readers Hub.
C.
HVAC
J.
Filliung discussed the aging infrastructure of the HVAC system.
He explained that he showed the Physical Plant Committee a
possible four year plan to replace the HVAC system and pneumatic
controls. He said the
project could be done all at once in a one year plan making the
project less costly in the long run.
He estimates the costs to be about $360,000.
Architect fee would be 10% of the cost.
He would go out for public bids looking for pre-qualifying
contractors.
MOTION:
J. Huff moved to approve
the proposed HVAC modifications proposed by J. Filliung, including the
architect fee and bidding process fees.
J. French seconded. Roll
Call Vote – All Aye
J.
Filliung stated the new entrance doors will be installed on Monday and
Tuesday, June 25th and 26th,
J. Filliung stated there are lots of
options for the rental property; he would like to make a
proposal to come up with several
different options for the property.
The cost for architect
fees would be $10,200.
R. Flint asked for Board consensus – all yes.
IX.
New Business
A. Rental House – Approve
Lisle/Woodridge Fire Dept. training house
S. Spinazola explained to the Board
how valuable it would be to use the rental property for
Lisle – Woodridge Fire Department
actual hands on training exercises.
The Illinois EPA
and Illinois Historical Society will
need to give a permit but the Fire Department will cover
the permitting costs.
He explained that the Lisle Police Department will also use the
house
for their training exercises.
C. Sehy asked about the process for discussing it with the
neighbors.
S. Spinazola stated the Fire Department will go door to door to
communicate
everything with the neighbors.
MOTION:
M. Durbin moved to enter
into a user agreement with the Lisle-Woodridge Fire
Department to use the rental property
as a training facility. The
Library Board will give them
a 30 day notice to end the agreement.
T. Hock seconded. Roll
Call Vote – All Aye
B. Adopt Prevailing Wage Ordinance
MOTION:
M. Durbin moved to approve
the Notice of Prevailing Wage Ordinance.
J. Huff
seconded.
Roll Call Vote – All Aye
MOTION:
M. Durbin moved to adopt Ordinance 12-07: an Ordinance of the
Lisle Library
District, DuPage County, Illinois,
ascertaining the prevailing rate of wages for laborers,
workers, and mechanics employed on
public works of said district. C.
Sehy seconded. Roll
Call Vote – All Aye
C. Enact Meeting Date Ordinance 12-08
and List of Board Members
MOTION:
J. Huff moved to enact the Meeting Date Ordinance 12-08: an
Ordinance setting
the regular meetings of the Lisle
Library District Board of Trustees for the Fiscal Year 2012-
2013.
C. Melton seconded. Roll
Call Vote – All Aye
MOTION:
J. Huf moved to approve Resolution R12-04: List of Board
Members. M. Durbin
seconded.
Roll Call Vote – All Aye
D. Adopt Out-of-District Library Card
Ordinance
S. Halikias stated we are
re-authorizing the Tax Bill Method for non-resident cards.
MOTION:
C. Sehy moved to authorize Ordinance 12-10: Annual Ordinance
authorizing
public library non-resident cards.
M. Durbin seconded.
E. Approve Chronology Ordinance
MOTION:
M. Durbin moved to approve Ordinance 12-09: an Ordinance
adopting a
Chronology for annual financial
Ordinances FY2012-2013. C.
Melton seconded. Roll Call
Vote – All Aye
F. Appoint Committee to examine
Secretary’s records
R. Flint stated it would be best to
suspend this until next month when a new Trustee has
been appointed, as it is a good idea
for new Trustees to read the minutes to familiarize
themselves with the job.
G. Approve Resolution R12-05
commending T. Hock on her service.
(approved earlier this meeting)
X.
Executive Session
MOTION:
J.
Huff moved to go into Executive Session for 5ILCS 120/2(c)(1) The
appointment, employment, compensation, discipline, performance or
dismissal of specific employees of the public body, including hearing
testimony on a complaint lodged against an employee of the public
body, or against legal counsel for the public body to determine its
validity. J. French
seconded. Roll Call Vote
– All Aye
The
Board went into Executive Session at 9:41 p.m.
The
Board resumed Open Session at 10:32 p.m.
XI.
Adjourn
MOTION:
M. Durbin moved to adjourn the meeting.
J. French seconded. Voice
Vote – All Aye
The
Meeting adjourned at 10: 33 p.m.
Recorded
by
___________________________
Eileen
Soliday, Recording Secretary
Approved
by the Board of Trustees on July 11, 2012
___________________________
John
Huff, Secretary of the Board
SPECIAL BOARD MEETING
May 23, 2012
The
May 23, 2012 Special Board Meeting was called to order at 7:00 p.m. at
the Lisle Library District, 777 Front Street, Lisle, Illinois.
I. Roll Call
Present:
Richard
Flint – President
Jay
French – Vice President
Mary
Ellen Durbin – Treasurer
John
Huff – Secretary
Teri
Hock – Trustee
Cathy
Melton – Trustee
Colleen
Sehy – Trustee
Absent:
Also
Present:
Shannon
Halikias – Director
Kathy
Seelig – Assistant Director
Eileen
Soliday – Recording Secretary
Ginger
Boskelly – Finance Manager
Tatiana
Weinstein – Director of Adult Services
Beth
McQuillan – Director of Technical Services
Peggy
Kapala – Aurora Resident
Thomas
Hummel – Lisle Resident
Russell
Whitaker – UTI Representative
Julie
Mueller – UTI Campus President
Theresa
Krafcheck – MB Bank (arrived at 8:00 p.m. – left at 8:25 p.m.)
R.
Flint noted the reason for calling a Special Board Meeting was because
the library has been asked to participate in the Joint Review Board
meetings for the UTI TIF. The meeting is scheduled for June 6, 2012.
We are an advisory vote only; the Village of Lisle will make
the final decisions about the TIF.
II.
Opportunity for Visitors to Speak
III. UTI TIF
R.
Whitaker spoke about UTI technical school and explained the reasons
they are looking to build a new campus in Lisle.
He also explained the poor condition the property is currently
in and why UTI is asking for a TIF.
He stated the Joint Review Board will meet on June 6, 2012 and
the Public Review Meeting will be July 16, 2012.
He listed the
conditions governing an advisory vote, that
trustees are not to vote their personal opinions, but that we
are voting on whether the proper procedure has been followed.
J. Huff asked if the TIF was for 20 years and R. Whitaker
responded it would be for up to 23 years, but it hasn’t been decided
yet. UTI is looking for an
18 year lease on the property. The
cap for the TIF would be somewhere between 8 and 9 million dollars.
T.
Hummel asked who the owner of the property is at 2611 Corporate Drive.
R. Whitaker stated that One Star Financial owns the property
and will continue to own it. T.
Hummel asked if UTI was a for profit organization.
R. Whitaker stated that yes, it is for profit and they do pay
property taxes. T. Hummel
asked about UTI’s relationship with International Harvester.
R. Whitaker stated that International Harvester will provide
the equipment that students work on for their classes.
T. Hummel stated he was not in favor of a TIF; it is nothing
against the school, but he is against taxpayer funds being used for a
TIF.
S.
Halikias stated that during the life of the TIF the library would be
receiving $15,000 less per year. M.
Durbin asked how UTI was different from COD; R. Whitaker stated UTI is
very different, it is very focused training and COD lacks a diesel
program. M. Durbin asked
what UTI does to recruit women for their schooling; J. Mueller stated
they go to area high schools and do recruiting.
T. Hock stated because of the high unemployment rate, students
need appropriate skills; she asked if UTI was partnering with others
to be sure their education is going in the right direction.
J. Mueller stated UTI is meeting industry needs; manufacturers
are constantly reviewing the curriculum.
J. French asked if UTI will have a library.
J. Mueller stated there will not be a library, but they will
have a resource center computer lab.
J. French asked the hours UTI would hold classes; J. Mueller
stated the hours are 6:30 a.m. to 1:00 p.m. and also from 2:00 p.m.
till 8:00 p.m. Classes are
each four hours long. R.
Flint stated he was impressed with the plan but
that the library board has had little time to perform due diligence.
S. Halikias would like UTI to have good safeguards in place for
veterans coming back to go back to school; they may use GI Bill money,
but need extra support or resources.
R. Whitaker suggested
that a vote of the library trustees need not be taken.
R. Flint responded that it would be best to conduct such a
vote, to remove any ambiguities in directing our representative to the
Joint Review Board in how to express the will of the library board.
MOTION:
J. French moved to direct the Lisle Library representative to
the Joint Review Board to vote Aye to the UTI TIF.
T. Hock seconded. Roll
Call Vote – M. Durbin – Aye, R. Flint – Aye, J. French – Aye,
T. Hock – Aye, J. Huff – Aye, C. Melton – Nay, C. Sehy – Aye
MOTION:
C. Sehy
moved to nominate S. Halikias as the Lisle Library Representative to
the Joint Review Board. T.
Hock seconded. Roll Call
Vote – All Aye
IV.
MB Financial
T. Krafcheck discussed the strategies
of MB Bank and the economy. R.
Flint asked if there is any hope of rates increasing.
T. Krafcheck stated there are no long term upward trends.
R. Flint asked if our strategy is working now.
T. Krafcheck stated she has been trying to buy premium bonds
which cost more but fluctuate less.
S. Halikias asked about MB Bank’s fee structure.
T. Krafcheck stated they went from an overall fee to a monthly
fee. S. Halikias stated
there has been a significant rate hike.
V.
Investment Research Discussion
M. Durbin asked how MB Bank compared
to IMET. G. Boskelly
stated IMET is doing well but can’t compare.
S. Halikias stated she and G. Boskelly
met with two other banks about investment possibilities.
- Lisle
Savings Bank is local, will come to Board Meetings quarterly for
reports, their commission is imbedded in the bond so we pay more
if we do more trades.
- Stonebridge
charges 4,000 to 6,000 per year, they have a local representative
and there are custodial fees.
S. Halikias stated she would like to
meet with a few more places. M.
Durbin stated she would like to bring it to the next Finance Committee
Meeting.
VI.
Budget Update
A. Ordinance 12-06:
Amending Budget and Appropriation Ordinance for FY 2011-12
S. Halikias stated that the library
has not exceeded the budget but Ordinance 12-02: the Budget and
Appropriation Ordinance for the fiscal year 2011-2012 needs to be
amended.
MOTION:
C.
Melton moved to pass Ordinance 21-06: Amending Budget and
Appropriation Ordinance for FY 2011-12.
J. French seconded. Roll
Call Vote – All Aye
B. IMRF Discussion
S. Halikias stated she met with five
employees about the IMRF benefits they have earned working more hours
than they were hired for. All
will probably try to buy into these benefits, one will buy eight
years’ worth. This will
impact funds for FY 2013-14.
Three of these employees have been
pulled back to the 19 hours they were originally hired for and two are
now going to work 25 hours per week and will receive benefits
accordingly.
Ten
other employees are also in danger of going over their 19 hour per
week work limit. Supervisors
have now been well advised and are being given a three month window to
straighten this out. There
has been full disclosure to employees and they are also responsible
for watching their hours. In
the past, it was believed that Saturday and Sunday hours were not
counted as IMRF hours; this is not true, they are counted.
On June 5, 2012 a field representative
from IMRF will meet with the five employees about their unique
situations.
C. Use of Special Reserve
Discussion
R. Flint stated that Special Reserve
Funds cannot be used as a
generic savings account for the library, and that we are required to
specify whatever project for which we are saving.
S. Halikias stated we cannot save for a new building in the
Special Reserve Fund. These
funds are meant to be used to fix, repair, and remodel etc. the
current library building. They
can also be used for consulting about such repairs or remodeling.
S. Halikias stated we must follow the law and therefore changes
have to be made to the budget that will be presented at the Special
Board Meeting on June 20, 2012.
MOTION:
C.
Melton moved to adjourn the meeting.
J. Huff seconded. Voice
Vote – All Aye
The meeting adjourned at 9:25 p.m.
Recorded by
___________________________
Eileen Soliday, Recording Secretary
Approved
by the Board of Trustees on the 13th day of June, 2012.
Approved by
___________________________
John
Huff, Secretary of the Board
Back
to Top
May
9, 2012
The May Board Meeting was
called to order at 7:30 p.m. at the Lisle Library District, 777 Front
Street, Lisle, Illinois.
I.
Roll
call
Present:
Richard
Flint – President
Jay
French – Vice-President
Mary
Ellen Durbin – Treasurer
John Huff
– Secretary (left at 9:18 p.m.)
Teri
Hock – Trustee
Cathy
Melton – Trustee
Colleen
Sehy – Trustee
Absent:
Also Present:
Shannon Halikias –
Director
Katharine Seelig –
Assistant Director
Eileen Soliday –
Recording Secretary
Tatiana Weinstein –
Director of Adult Services
Beth McQuillan –
Director of Technical Services
Lindsey Dorfman –
Director of Youth Services
Ginger Boskelly –
Finance Manager
Jim Filliung – Architect
Peggy Kapala – Aurora
Resident
Tom Hummel – Lisle
Resident
II.
Election
of Officers
R.
Flint asked for Officer Nominations from Trustees.
MOTION: J.
Huff moved to nominate R. Flint for Board President.
M. Durbin seconded. Voice
Vote – All Aye
C.
Sehy questioned the method Officers are elected; without any
discussion beforehand. R.
Flint stated this is the way it has been done in the past; election of
Officers is always done at the May meeting.
C. Sehy suggested that a slate be involved prior to the next
election of Officers and that the procedure should be included in
Trustee training. R. Flint
stated that we will do better next time.
MOTION: J. Huff moved to nominate
J. French for Board Vice-President. M. Durbin seconded.
Voice Vote – All Aye
MOTION: M. Durbin moved to
nominate J. Huff for Board Secretary.
J. French seconded. Voice
Vote – All Aye
MOTION: J. Huff moved to nominate
M. Durbin for Board Treasurer. C.
Melton seconded. Voice
Vote – All Aye
III.
Opportunity
for Visitors to Speak
T.
Hummel stated he doesn’t think the library needs a salary range
review study done. He
reminded Trustees of the incentive package that was recently passed
for long term employees. He also feels that next year’s budget
should be passed later so that newly elected Trustees will have a
chance to comment on it.
T.
Weinstein invited all Board members and their families to participate
in the Summer Read Program that begins June 2, 2012 with a Kick-Off
party in the Meeting Room.
The
Board received a nice thank you letter from Ann Lin, former
Circulation Director, now retired.
IV.
Consent
Agenda – Action Required
A.
Approve Minutes of April
11, 2012 Board Meeting
B.
Approve Minutes of the April 18, 2012 Personnel-Policy meeting
C.
Approve Minutes of April 25, 2012 Committee of the Whole Meeting
D.
Acknowledge Treasurer’s
Report, 04/30/12, Investment Activity Report, 04/30/12, Current Assets
Report, 04/30/12, Revenue Report, 04/30/12, and Expense Report,
04/30/12
E.
Authorize Payment of Bills, 05/09/12
MOTION: M. Durbin moved to
approve the Consent Agenda. J.
Huff seconded. Roll Call
Vote – All Aye
V.
Director’s
Report
R.
Flint and T. Hock will review May billings in June.
S.
Halikias reported on her meetings and outreach for the month.
She met with
the
Lisle Park District about doing a collaborative Author series.
She met with
Lisle
Depot curator, Brian. She
has created a Digital Outreach Team
(DOT)
who will handle social media for the library with one cohesive voice.
They
will present their ideas to the Leadership Team.
We
have pulled SAM off the public computers and will be installing CASSIE
very
soon.
We
have ordered all Ereader devices, IPads and We Read Pads.
These will be
paid
for with per capita grant funds. We
are hoping for an additional grant from
Target
to further expand the program.
The
East end air handler motor broke down; there was a burning odor
throughout
the library; a new motor has been ordered and will be installed
soon.
S.
Halikias went before the Board of Trustees of the Village of Lisle and
asked
for
a fee waiver for the new entrance doors we will be installing.
The village
approved
the waiver.
She
met with insurance agents hoping to decrease the cost of health
Insurance.
She is also working on “self plus one” information for our dental
plan.
This could save money for employees as our plan is expensive for the
staff.
S.
Halikias recommends passing the budget in June due to unforeseen
complications
that will be explained later in this meeting.
There
are five candidates for the Director of Circulation position;
interviews will
begin
tomorrow.
Dan
Garvey, from the Park District, reviewed the Rental Property and is
enthusiastic
about partnering with the library for much needed green space and
a
possible park. Metra has
not responded to S. Halikias request for information
about
the costs and rewards of having metered spaces.
The Lisle Fire
Department
would like to use the Rental Property as a training house where
firemen
could practice real life scenarios, this would be a valuable civic
service
we
can provide them. They may
also want to do a full burn on the house; at
which
time we would hire a crew to take the debris away.
This would be a cost
savings.
S.
Halikias spoke briefly about Library Legislative Day and included a
full report
in
each Board members packet.
The
library is going to try a small paper recycling bin that will be
emptied two
times
per month and we will be paid by the pound for the paper we recycle;
this
will
include books that are weeded.
S.
Haikias is forming a Safety subcommittee who will meet with a safety
consultant
from our insurance company and develop plans for all types of
emergencies.
S.
Halikias asked if any of the Trustees would like to walk in the Fourth
of July
parade
with staff members. Please
contact E. Soliday so that she can order a
LLD
t-shirt for all walkers.
S.
Halikias asked what Trustees would like to see in the monthly
statistical
reports
from the Director. M.
Durbin requested an in-depth report from a
particular
area in the library each month, which will rotate.
J. French would like
to
see patron complaints and patron comments.
S. Halikias suggested a
communications
folder that can be passed around at Board meetings. J.
French
would also like to see media mentions from Public Relations where
Trustees
would receive emails for every news article the library was mentioned
in.
He would also like to see web visitor statistics. He would like
to be warned
of
revenue funding issues and likewise for the top ten budget items.
Also,
monthly
full time equivalents, FOIA requests that are posted online, planned
expenditures
and non-taxed funding and activities.
C. Sehy would like to see
program
participation; M. Durbin would like to know how well programs play out
at
the library; J. French would like to see a yearly budgetary of typical
operating
expenses and new things tried; C. Sehy would like statistics on new
and
weeded materials. C. Sehy
would also like to see the interlibrary loan
trend;
J. French would like to see how efficient our hold process is.
S. Halikias
stated
that technology has brought about an increase in holds.
If Trustees
think
of anything else they would like to see in the statistical report,
they should
email
S. Halikias. Changes will
be implemented in FY 2012-13. S.
Halikias will
meet
with the Leadership Team to see what suggestions are viable.
C.
Melton asked S. Halikias if CASSIE
can be used to see the website a
patron
is viewing. S. Halikias
stated that yes, it can be used that way and most
libraries
do. Our staff does not
want it, therefore we have decided to disable
that
function at Lisle Library. We
will be stepping up on monitoring and
strengthening
enforcement of acceptable use.
C.
Melton stated she hoped that expanding the number of computers in
Adult
Services
would mean no more adults at the computers in Youth Services.
S.
Halikias
stated the que for CASSIE will only cover the Adult Services
computers.
J.
French stated that Lynn Elam offered Trustees free tickets to opening
day for
the
DuPage County Hounds. The
Hounds are giving away tickets all
throughout
Lisle to promote their opening.
VI.
Assistant
Director’s Report
K.
Seelig stated she has been working hard to get CASSIE, which is Per
Capita Grant funded, up and running.
She will still need SAM’s help to convert the database
information.
She
is examining cloud based webmail possibilities.
The
insurance company for Jani-King contacted K. Seelig; they are close to
an offer for a settlement with the library over the theft of library
materials.
C.
Melton noted that two of the animal sculptures are missing from the
retention pond. She would
like to have the sculptures moved into the landscaping.
VII.
Communications
West
Suburban Living magazine voted Lisle the 19th top town in
which to live in
the
Western Suburbs. The
average number of books checked out per cardholder
is
38.
S.
Halikias received a thank you note for the wonderful guitar program
given by
R.
Flint. There was a thank
you note from a parent for the teen blog.
A note
complimented
the computer classes.
There
was a complaint about the computers being too crowded together for
comfort.
Someone complained about the cars that sit and wait in the no
parking
zone
by the entrance. A patron
asked if we could offer payment by credit cards.
S.
Halikias stated we are looking into e-commerce to help patrons with
that. One
patron
asked how often he can get updates on the library material he has
checked
out. Another patron met
with S. Halikias; he is extremely concerned
about
the parking lot traffic flow and safety issues.
The
Trib Local featured books recommended by Lisle Library.
S.
Halikias asked Trustees to check out our Facebook page, it has been
altered
to
make it more appealing to patrons and web visitors; this is a
temporary fix until
it
gets a full facelift with a web designer.
VIII.
Committee
Reports
A.
Finance
– M. Durbin stated there will be a Finance Meeting on May 23, 2012
at 7:30 p.m. MB Bank
Financial Advisor, Teresa Krafcheck, will present her investment
ideas. G. Boskelly will
also present information on her investment research and offer a
recommendation regarding our Special Reserve Fund.
B.
Personnel/Policy
– T. Hock stated the Personnel/Policy Committee reviewed the Code of
Conduct Policy. They also reviewed a new Social Media Policy.
Both of these Policies are on tonight’s agenda as a first
read.
C.
Physical
Plant – J. Huff stated the Physical Plant Committee will meet again
on Wednesday, June 6, 2012 at 7:30 p.m.
J. Filliung discussed updates with the Board about the Rental
Property. He stated we
will need to increase the size of the retention pond if the library
decides to use that property as a parking lot.
He stated that Mechanical Engineers will be at the Physical
Plant Committee Meeting on June 6th to discuss the
pneumonic controls and the entire HVAC system.
C. Sehy asked what will be done with
the animal sculptures in the retention area.
J. Huff stated if we have someone who could take them out they
could be temporarily stored in the garage on the Rental Property.
S. Halikias stated they are very heavy and we would have to
hire someone to remove them. She
passed around a picture of children playing on them.
They are considered a safety hazard as they are rusted metal,
sharp pieces and large metal spikes that could injure somebody.
MOTION:
M. Durbin moved to approve
a general contractor to remove the iron sculptures from the retention
area. T. Hock seconded.
R. Flint suggested a dollar amount be
added to that motion. C.
Melton suggested we call the village and ask if they would like them.
IX.
Unfinished Business
A.
Physical Projects
J.
Filliung gave an update on the progress of Physical Projects.
B.
Rental Property
R.
Flint opened the table for discussion. S.
Halikias asked J. Filliung approximately how much it would cost to
have the sculptures removed. J.
Filliung stated it would probably cost around $1,500 to have a general
contractor remove them.
MOTION:
J. Huff moved that we
authorize the Director to find a means of removal for the animal
sculptures at a cost not to exceed $1,500.
C. Sehy seconded. Roll
Call Vote – All Aye
C.
Budget
S.
Halikias stated our Special Reserve fund has been used improperly in
prior years. The use of
this fund is limited to consulting and renovations for physical
building needs. The fund
is not to be used for IMRF or salary revues.
Some items we have planned under the .02 ordinance should be
moved to Special Reserve. We
need to refresh our ordinance.
Anyone
who works over 1000 hours in a 12 month period is qualified for IMRF.
G. Boskelly has discovered five part time employees have been
working more than 1000 hours for some years.
As a result, these employees qualify for IMRF.
S. Halikias and G. Boskelly will meet with each of these
employees to let them know. An
IMRF field representative will come out and meet with the employees
also to further explain their rights to a pension and the costs
involved. There are
several other employees who were also over 1000 hours, however only
occasionally and for a short period of time.
These employees have had their hours pulled back to the 19 hour
per week maximum allowed. The
Dept. Heads were not over budget in their salary line item.
The former Finance Manager and Director did not uncover this
error; it may have been a matter of how paperwork was done.
A review of personnel policies is needed.
M.
Durbin asked if the library will take a big hit because of this
mistake. S. Halikias
stated that yes, the library will take a big hit, but we owe these
employees a pension. It
was through the library’s miscalculation that this error happened;
we must make things right. We
must follow legal and ethical guidelines.
R.
Flint stated it is obvious that some changes will have to be made to
the budget now that the Special Reserve fund and IMRF problems have
been discovered. He called
for a Special Board Meeting on June 20, 2012 at 7:30 p.m. to discuss
and pass a budget for FY 2012-13.
S.
Halikias explained the cost difference between a 3% and a 4% employee
salary raise for FY 2012-13. The
Board consensus was to go with a 3% raise; they would like to be
conservative, especially in light of the aforementioned problems.
IX.
New Business
A. Approve Resolution 12-04
S. Halikias read Resolution 12-04: Ann
Lin’s Retirement Resolution.
MOTION:
T. Hock moved to approve Resolution 12-04.
J. Huff seconded.
B. Code of Conduct Policy – First
Read
T. Hock stated Draft Policy 610 gives
staff something to back them up when a problem occurs. R. Flint stated
he felt current Policy 630 Unattended Minors was sufficient and was
not sure adding an age limit in Policy 610, item 17 was necessary.
The Draft policy 610, item 17 reads: A child must be eight
years and above to use the library unattended.
A caregiver must be at least 14 years old to supervise other
children. C. Sehy stated
the Committee looked at other library policies and most of them had
age limits. S. Halikias
stated the library needs an age limit so that staff can enforce the
policy when a situation of concern occurs.
L. Dorfman stated having the age limit would be very helpful to
Youth Services staff. R.
Flint still felt the way current Policy 630 reads is sufficient and
needn’t be changed.
C. Social Media Policy – First Read
S. Halikias noted the library does not
have a Social Media Policy yet. The
Draft Policy 342 Part A is about employees utilizing social media, and
Part B is about Lisle Library District sponsored social media.
D. Discussion: Reports for next Fiscal
Year
It was decided to bring this item back
to the June 13, 2012 Board Meeting for further discussion.
X.
Executive Session
Not
needed.
XI.
Adjourn
MOTION:
C. Melton moved to adjourn the meeting.
M. Durbin seconded. Voice
Vote – All Aye
The
meeting adjourned at 9:35 p.m.
Recorded
by
___________________________
Eileen
Soliday, Recording Secretary
Approved
by the Board of Trustees on June 13, 2012
___________________________
John Huff
,
Secretary of the Board
COMMITTEE OF THE WHOLE MEETING
April 25,
2012
The
Committee of the Whole Meeting was called to order at 7:30 p.m. at the
Lisle Library District, 777 Front Street, Lisle, Illinois.
I.
Roll Call:
Present:
Richard
Flint – President
Jay
French – Vice-President (arrived 7:32 p.m.)
Mary
Ellen Durbin – Treasurer
John Huff
– Secretary
Teri Hock
– Trustee
Cathy
Melton - Trustee
Colleen
Sehy – Trustee
Absent:
Also
Present:
Shannon
Halikias – Director
Kathy.
Seelig – Assistant Director
Eileen
Soliday – Recording Secretary
Ginger
Boskelly – Finance Manager
Tatiana
Weinstein – Director of Adult Services
Ann Lin
– Director of Circulation Services
B.
McQuillan – Director of Technical Services
Visitors:
Thomas
Hummel – Lisle Resident
II.
Budget Discussion
Budget
Category Review
Updates
from prior Committee of the Whole Budget Meeting 3-28-2012:
- Building costs are up $2,683 to
account for furniture cleaning.
- Operating costs increased by
$2,000 due to budget overage this year.
- Insurance costs increased for
Treasurers Bond
C.
Sehy asked if we still have to pay the Treasurers Bond.
G. Boskelly stated our Insurance Company told us, yes, we have
to pay. The law has changed, but only for very small businesses and
libraries.
- Contractual Services increased
for additional legal time. A
Safety and Risk Consultant paid for by our Insurance Company will
work on Tornado and Fire Drill Emergency Procedures; we will also
be working with the Lisle Police and Fire Department. Our contract
with J. McLennan has been brought to conclusion.
- Trustee Expenses increased by
$3,335 for Trustee Development workshops; there will be four
workshops in a test group.
- No change in Equipment, but an
Art Gallery for the Adult Department was talked about.
Budget
Discussion:
- Building Maintenance Fund
increase of $15,500 due to projects and cost increases.
The webpage will be completely updated professionally and
will be maintained by staff. We
will also have a logo refresh, S. Halikias is considering doing
something fun for patrons by offering cash prizes for themes.
We are also working on Cloud email where email is hosted
offsite, reducing maintenance costs and making it easier for IT
maintenance. S.
Halikias would like to stretch the footprint of the library as
long as possible but feels we must address patron needs by adding
four more PC’s and giving PC users more space to work.
She stated the library is America’s new office; people
bring their laptops and do their work in the library.
C.
Melton asked if we were doing anything about the heavy magazine racks.
S. Halikias stated she is looking into acrylic boxes in the
future. We will be getting
electronics, furniture and technology from the Per Capita Grant.
- Employee Costs increase of
$6,812.30. S. Halikias would like to keep the staff raises modest
this year and do a full study on salary ranges and job
descriptions for next fiscal year.
Salary ranges have not been updated since 1997. A. Lin,
Director of Circulation Services, is retiring after 29 years of
service and there is one more projected retirement.
New employees for these positions will be hired at the
starting rate of pay.
R.
Flint would support more generosity for employees at the low end.
S. Halikias stated that these are tough times, it is economic
Darwinism; staff are needed more now than before, not less. C. Sehy
stated lots of others are not getting raises this year.
S. Halikias stated she sees both sides.
J. Huff stated low paid employees don’t have a sense of pride
in their job. R. Flint and
C. Melton stated they would like to see the library be more generous,
possibly 3%-4% raises. S.
Halikias stated she and G. Boskelly will run the numbers.
- Special Reserves Projects: Rental
Property/Parking Lot/Detention Pond $300,000.
S. Halikias met with Dan Garvey from the Park District who
is very interested in collaboration for a potential park on the
property.
- Booksale Nook for Friends: $2,000
- Seating and Furniture $15,000
- Entrance and Foyer seating/eating
areas $2,000. S. Halikias would like to see two café tables in
the foyer for patrons to eat at if they chose to.
There was some discussion about whether or not to allow
people to eat in the foyer. Trustees
seem to think there should be more signage around the building; a
“No Parking” sign should be installed at the entrance.
- HVAC Upgrades $250,000
- Reader’s Hub and Back Locking
Cabinet $17,000
- Salary Review and Job Study
$20,000. S. Halikias asked for Board involvement.
R. Flint stated that this should go very slowly.
- J. French asked about the
proportion of funds going into Special Reserve versus Operating
Costs. S. Halikias
asked whether the Board would prefer monthly contributions to
Special Reserve versus single annual contributions; the consensus
was to leave the current practice unchanged, for the time being
MOTION:
M. Durbin moved to adjourn the meeting.
C. Sehy seconded. Voice
Vote: All Aye
The
Meeting adjourned at 9:20 p.m.
Recorded
by
_____________________________________
Eileen
Soliday, Recording Secretary
Approved
by the Board of Trustees on May 9, 2012
Approved
by
_______________________________________
Richard
Flint, Board President
BOARD MEETING
April
11, 2012
The April Board Meeting
was called to order at 7:30 p.m. at the Lisle Library District, 777
Front Street, Lisle, Illinois.
I.
Roll
call
Present:
Richard
Flint – President
Jay
French – Vice-President
Mary
Ellen Durbin – Treasurer
John
Huff – Secretary (left at 9:18 p.m.)
Teri
Hock – Trustee
Cathy
Melton – Trustee
Colleen
Sehy – Trustee
Absent:
Also
Present:
Shannon
Halikias – Director
Katharine
Seelig – Assistant Director
Eileen
Soliday – Recording Secretary
Tatiana
Weinstein – Director of Adult Services
Beth
McQuillan – Director of Technical Services
Lindsey
Dorfman – Director of Youth Services
Jim
Filliung – Architect
Peggy
Kapala – Naperville Resident
Tom
Hummel – Lisle Resident
II.
Opportunity
for Visitors to Speak
T.
Hummel stated he disagreed with attorney, Roger Ritzman, about the TIF
information and the transferring of funds from the Village as a
surplus. He made it known that he is also opposed to Universal
Technical Institute’s TIF proposal that Lisle’s Planning and
Zoning Commission members are reviewing.
He
is opposed to the library purchasing and installing new doors at the
entrance. He said he sees
no issues with the doors and that they are perfectly fine. He said
that if people have a hard time entering the building because
they’re carrying a lot of books, they should check out fewer books.
He
said the library should show some consideration for the taxpayers who
do not want to use the library.
He
is against tearing down the rental house and the consideration of
building a parking lot. He said the property should be sold.
He
is against any painting or remodeling of the library and considers it
a blatant waste of money. He
is angered by personnel matters such as looking into pay scales and
bonus packages and hiring consultants.
He is angry at the thought of painting walls as people should
be looking at books and not at walls.
He
does not want the library to do any media spots with taxpayer money.
He
takes issue with Lisle Library’s National Library Week event.
He feels political issues should not be involved in this event;
there should be no participation by either the Republican Party or the
Democratic Party.
III.
Consent
Agenda
A.
Approve Minutes of March
14, 2012 Board Meeting
B.
Approve Minutes of March 28, 2012 Committee of the Whole
Meeting
C.
Approve Minutes of the April 4, 2012 Physical Plant Committee
Meeting
D.
Acknowledge Treasurer’s Report, 03/31/12, Investment Activity
Report, 03/31/12, Current Assets Report, 03/31/12, Revenue Report,
03/31/12, and Expense Report, 03/31/12
E.
Authorize Payment of Bills, 04/11/12
MOTION:
M.
Durbin moved to approve the Consent Agenda.
T. Hock seconded. Roll
Call Vote – All Aye
IV.
Director’s
Report
A.
Assign
Trustees for “Review of Bills Next Month”
Review
April billings in May – C. Sehy and C. Melton
S. Halikias met with the Lisle Women’s Club, the Lisle Fire
Dept. and a local web designer in March.
She plans to average 3-4 meetings per month.
There were water issues in the ceiling of YS.
Ceiling tiles were wet and air vents had minor water damage.
This was due to condensation forming because of fluctuating
temperatures. The humidity
was reduced to compensate. This will be discussed further under New
Business.
The annual fire inspection found a few minor issues which were
taken care of but there was an access and safety issue with the
storage room. The Friends
of the Library worked very hard to get their area up to code for the
Fire Department. Thank you
to C. Melton for helping the Friends with this project.
After the May book sale the storage room will be cleared,
cleaned and reorganized. We will be offering several minor items for
public sale.
S. Halikias will be attending Illinois Library Day in
Springfield, IL on April 18th.
This day addresses legislative concerns on behalf of Illinois
Libraries.
She will have a written report on the Public Library
Association Conference at the May Board Meeting.
She highlighted programs attended, such as CMS Systems for Web
Pages and Trustee Orientation.
Vanguard Energy, in Naperville, will be our new electricity and
gas provider. Extensive
research was done with multiple companies.
A one year contract was signed with Vanguard to be sure the
cost savings expected are in fact, realized.
Ann Lin, Director of Circulation Services, will be retiring
after 29 years of service on April 30, 2012.
The position has been posted internally until April 12th
and then it will be offered externally.
Our Facebook page is loaded with fun pictures and updates about
what is happening at the library.
We are broadening our scope with Social Media to engage in
Pinterest, the latest rage in networking.
S. Halikias distributed a flyer for National Library Week that
asks patrons why “You belong at your library.”
Please stop by the photo booth on April 13th or 14th
for a promotional picture that will be used on various marketing
platforms in the future.
She talked with our attorney about the Navistar TIF and asked
him to look over the ordinances passed by the Village and explain them
in layman’s terms with bullet points.
We will be examining health insurance carriers to see if there
is a better agreement out there, we are covered under LIMMRIC, but we
would like to shop policies to see if better costs can be obtained for
the library and employees. Employees
that carry family members pay very expensive costs for insurance; it
is not a “free ride.” We
are hoping there may be something better.
C. Sehy shared grant information from Target.
S. Halikas thanked her for that and said the library will be
applying for that grant.
Commonwealth Edison employee, Steve, came out to take a look at
the leaning electric pole on Front Street and spoke with S. Halikias;
he measured the distance from the street to the power lines and
reported to ComEd they were too low.
Foreman, Pete Sutter came right out and worked on the pole; the
lines are already a foot higher, but it will take several adjustments
to straighten the pole completely.
S. Halikias praised Commonwealth Edison for quick and
responsive action.
R.Flint stated that he and S. Halikias attended the
intergovernmental meeting. The
Fire Chief noted there was an increase in suicides. School District
202 has a new incoming Superintendent.
J. French noted that School District 203 Superintendent has
also resigned.
S. Halikias stated she spoke with the finance manager for
District 203 and asked why they abated the TIF funds.
She distributed a copy of the memo given by the Finance Manager
that notes the abatement. He
said they almost always abate funds from their Debt service account.
But that is a decision they make yearly, what they do one year
may not be what will be done the next.
There is a huge difference because the library is not in debt.
To abate the funds would take the money from our operating
funds. The cost of an
abatement out of the operating budget also compounds through the
years. The TIF funds only
bring our budget whole and are not an actual surplus to us.
V.
Assistant
Director’s Report
K.
Seelig stated we are working with a new vender to manage internet
usage.
VI.
Communications
S.
Halikias stated we serve about 24,000-plus people at the library.
She was very happy to be able to read a letter of praise and
thanks for our services from Mrs. Leonard Becker. She also read a
thank you letter from a parent whose child received help finding
information about a science fair project.
She received one note from a patron wishing to have a nice big
ashtray by the entrance for smokers, which she will respond to with
the library has a no smoking campus policy. There was a letter
thanking Rhonda Snelson for the program on CoCo Chanel and the program
on the Abbey. There were
496 people attending adult programs for the month of March, a record
attendance.
S.
Halikias stated there has been a comment made on a local website about
consolidating with other libraries.
S. Halikias explained that a District Library and a Municipal
Library are not managed the same way and cannot consolidate.
She said that in 1965 the people of Lisle voted to have a
District Library and that is what S. Halikias plans to make sure the
people get. Libraries have
always been known to be able to stretch their tax dollars and Lisle is
no exception. It is not a
gain for Lisle Library to consider a consolidation.
Usually only small or struggling libraries would consider this.
Another
comment on a local website was about the library not having the books
their school requires. S.
Halikias stated it is not the role of the public library to serve in
lieu of a school library. How
to use the library is very important; patrons need to know how to
utilize a hold, how to use inter-library loans; how to ask a librarian
for help; there are databases available to card holders 24 hours a
day, seven days a week. The
library is a user-friendly place, but if you do wait until the last
minute to do an assignment you can struggle.
We carry materials to supplement, but do not necessarily carry
25 copies of each book. We
do not have the budget or the space as we are a public library.
As
for a question about the use of the Meeting Room on a local website,
S. Halikias explained the meeting room policy.
She said the Democrats can hold their meetings here as can
other organizational and informational groups, but they cannot hold a
rally or do business here. The library is just providing the space, it
is neutral she explained. S. Halikias stated she is an advocate of
regular meeting room use by patrons.
All of the groups coming to our National Library Week event
were invited due to their user status.
R.
Flint noted that the meeting room policy was looked at about a year
ago because of a display case problem.
It might be time to look again at that policy to see if it
needs revision.
J.
French noted that some libraries do merge, for example, Willowbrook
and Darien libraries merged in 1987.
S. Halikias thought about it and agreed, some libraries can
merge, but a Municipal and a District library are very different. That
would be a better option for small or struggling organizations, but
Lisle does not have anything to gain.
S.
Halikias showed a few YouTube videos that other libraries produced.
She would like to see Lisle Library produce a media spot also.
The Lisle Patch offers to produce one for $750.00 but S.
Halikias would like the library to purchase equipment to do media
spots in-house. This
equipment would be used library wide, from youth services to adult
services. She stated that
we are in a visual age; people like to see what is happening.
C. Sehy asked if we can put media on our website now.
S. Halikias said that it is possible but it wouldn’t be
professional without the right equipment.
She has met with graphic designers for our webpage and the
leadership team is looking at ways to drive the webpage forward.
Social media is a priority item for Lisle Library.
VII.
Committee
Reports
A.
Finance –M. Durbin stated the Special Reserve fund has $1,
219,909.61. We will be
looking at the final Budget on April 25, 2012 at 7:30 p.m. at the
Committee of the Whole Meeting. There will be a Finance Committee
Meeting in May or June to talk with MB Financial about investments. S.
Halikias stated she would like to see us look at other companies
because MB Financial’s fees are very high.
M. Durbin would like S. Halikias to look into more viable
options for the library. S.
Halikias stated she will task G. Boskelly, finance manager, with
assessing possible new investment companies.
J. French asked if G. Boskelly would be able to buy bonds for
the library instead of paying for an investment company.
S. Halikias will look into that.
B.
Personnel/Policy – The Personnel/Policy Committee is planning
to meet on April 18, 2012 at 7:30 p.m.
C.
Physical Plant – J. Huff stated the Physical Plant Committee
met on April 4, 2012 and they plan to meet again on May 2, 2012 at
7:30 p.m.
VIII.
Unfinished
Business
A.
Physical
Projects
S.
Halikias stated the reason we are looking for new entrance doors is
because they do not meet code. J.
Filliung stated the doors are from 1989 and the opening devices were
an add on feature when having handicapped accessible doors became
code. These doors do not
have a panic bar emergency exit device on them, so they do not meet
current code. They also
are causing other problems, they do not always open correctly,
sometimes they do not close at all, and numerous times they have
collided with patrons as they try to enter the building.
We have received bids from five different companies entrance
doors that will slide open; the lowest bid came from Besam for
$17,865.00. The doors will
each have six panels, the two in the middle will move to either side
as patrons enter. In an
emergency, you just have to push on the middle panels and they will
open out for people to exit. These
doors still lock and the panic bar only works for exiting the building
so the building will be secure. A
two year maintenance agreement from Besam will cost $760.00.
The time frame for installing the doors would be eight to ten
weeks.
MOTION:
J. Huff moved to appropriate not more than $20,000 for the
replacement of library entrance doors and a two year maintenance
contract. T. Hock
seconded. Roll Call Vote
– All Aye
IX.
New Business
A. Rental
Property
R.
Flint stated it is up to the Board to decide whether to 1) sell the
rental property,
2)
demolish the rental property, or 3) demolish the rental property and
build a parking lot. J.
Huff stated the Physical Plant Committee reached a consensus to
demolish the house and build a parking lot on either one half of the
lot for patrons or all of the lot to rent spaces to railroad
commuters.
S.
Halikias stated she and R. Flint presented the suggestion of half the
lot for commuters to the Mayor at the Intergovernmental Meeting.
The Mayor suggested approaching the Village Trustees with the
ideas once we know more. An
engineering study would be necessary.
The feedback from Community Development was we may have a storm
water retention problem if we use the whole lot, we would also need
marshes and grasses. Some
of the current lots are oversold daily and they still have empty
spaces though the waiting list for commuter spaces is very long.
If the library managed the lot we would be responsible for
administration and also for snow plowing the property.
J.
Filliung was asked what engineering study costs would be.
J. Filliung stated there would also need to be a storm water
study. The engineering
study would be approximately $1,800.00 and would be done by the civil
engineer who did the topographical study.
He would calculate the capacity of a pond needed for both, one
half or the full lot. We
will look at the capacity of the current pond.
M. Durbin asked if we develop the front lot with parking, can
the back lot be used for retention.
J. Filliung stated that would not be possible considering the
grade of the property.
R.
Flint suggested we ask the Fire Department if they would burn the
house down as a training exercise as it might be possible to save
funds on demolishing.
S.
Halikias stated of one thing she is sure, she most definitely wants
the library to retain the property as it may become very valuable
space for use in the future. Whatever
the decision made for use, retaining the property is most important.
R.
Flint stated there may be other uses for the property that the library
can take advantage of. S.
Halikias stated she has her Leadership Team working on suggestions for
the property.
MOTION:
J. Huff moved to approve the Executive Director to spend no
more than $2,000.00 for an engineering study with storm water
calculations. M. Durbin
seconded. Roll Call Vote
– All Aye
J.
Filliung presented a new drawing showing a parking lot built on one
half of the property and directional changes in other library lots.
R.
Flint asked the Board for their feelings about the future of the
rental property. He began
by stating he would like to see the house demolished and the property
kept. Each Board member
stated they also would like to see the house demolished and the
property kept.
B.
HVAC/Humidifiers/Boiler
S. Halikias stated our new mechanical company that began April
1, 2012 has thoroughly examined the HVAC system, the humidifiers and
the boilers. Unfortunately,
they found many problems with the way the old mechanical company, that
we contracted with for at least the past twelve years, had been
maintaining the system. Zero
percent of fresh air was entering the building, the switch had been
disconnected. Exhaust fans
were broken and humidifiers were in terrible shape.
The pneumonic controls do not work properly which is why there
was rapid condensation in the YS ceiling causing mold to grow within
days. The humidifiers had
to be turned off and ceiling tiles removed and replaced.
S. Halikias cautioned that books must have the correct amount
of humidity or they will begin to mold.
The dampers are not working properly. The new boiler was not
installed properly, it was leaking carbon monoxide at a rate of 900
parts per million in the mechanical room; 35 parts per million can
trigger alarms. The carbon
monoxide was contained in the mechanical room so the staff or patrons
would not have been affected by this. She
emphasized this thoroughly. The
exhaust pipe from the boiler through the roof has been capped with a
ventilated cover to keep out rain, keeping un-combusted gas in the
building, there should be no cap on this pipe.
Our new company is talking to our old company about fixing the
improper installation of that boiler.
There should be no cost to the library to fix that problem.
Apparently, there is no oversight into boiler installations and
inspections are done by the installer.
S. Halikias would like to have someone independent come and
inspect the final installation. Her
main focus is to get the boiler fixed properly and then look into the
other services the old company provided and the costs that were
involved. She has been in
touch with the attorney about this.
It has been on our maintenance
schedule to get DDC (digital controls) for the HVAC system for several
years. We did not do it
yet, but the new mechanical company recommends getting DDC instead of
having the pneumatic controls repaired.
DDC will work with the old equipment and new equipment as
things are replaced. S.
Halikias would like to go out for bid on DDC for the HVAC system this
fiscal year and go out for bid on the HVAC equipment next fiscal year.
R. Flint asked J. Filliung what his thoughts were.
J. Filliung stated he looked at the HVAC system and there are
installation problems to be fixed by our old company.
He recommends replacing the pneumatic controls to DDC now and
in the fall replacing the HVAC equipment.
S. Halikias stated there were manual
adjustments made by our new company and fresh air is now coming into
the building; the air is much better now.
She stated that in May of 2010 employees complained about the
air in the building. An
air study was done at the time but that was mainly for pollutants.
She will try to locate this study.
S. Halikias would like to go out for
bid on two projects:DDC and HVAC equipment.
J. Filliung stated his mechanical engineers could work out the
specifications.
MOTION:
M. Durbin moved to authorize the Executive Director to go out
for bids on two projects: DDC
and HVAC equipment. C.
Melton seconded. Roll Call
Vote – All Aye
S. Halikias stated there will be some
rebates from Commonwealth Edison for these purchases.
S. Halikias stated she has already
signed orders to replace a motor on an exhaust fan, repairs on damper
adjustments and humidifiers.
X.
Executive Session
Not
needed.
XI.
Adjourn
MOTION:
C.
Sehy moved to adjourn the meeting.
T. Hock seconded. Voice
Vote – All Aye
The
meeting adjourned at 9:25 p.m.
Recorded
by
___________________________
Eileen
Soliday, Recording Secretary
Approved
by the Board of Trustees on May 9, 2012
___________________________
John
Huff, Secretary of the Board
March
14, 2012
The March Board Meeting
was called to order at 7:30 p.m. at the Lisle Library District, 777
Front Street, Lisle, Illinois.
I.
Roll
call
Present:
Richard
Flint – President
Mary
Ellen Durbin – Treasurer
John
Huff – Secretary
Cathy
Melton – Trustee
Colleen
Sehy – Trustee
Absent:
Jay
French – Vice-President
Teri
Hock – Trustee
Shannon
Halikias – Director
Also
Present:
Katharine
Seelig – Assistant Director
Eileen
Soliday – Recording Secretary
Jim
Filliung – Architect
Tatiana
Weinstein – Director of Adult Services
Beth
McQuillan – Director of Technical Services
Peggy
Kapala – Circulation Clerk
Tom
Hummel – Lisle Resident
Mary
Lynn Zajdel - Lisle Resident
Bob
Siebert – Warrenville Resident
II.
Opportunity
for Visitors to Speak
B.
Siebert stated the library received surplus taxes from the Navistar
TIF. He asked the Board to
consider abating these taxes.
M.
Zajdel also stated the library received surplus taxes from the
Navistar TIF. She asked
the Board to abate $34,000 from the Levy by the end of the month.
T.
Hummel stated he agreed that the library should abate the TIF surplus
funds. He also stated he
attended the Physical Plant Committee Meeting on March 7, 2012 and he
disagrees with the committee that the library needs new entrance
doors. He would like the
library to sell the rental property and is opposed to expanding the
parking lot. He also
stated he disagrees with the new Director’s ideas for a computer lab
and a larger building. He would like to keep spending under control.
III.
Consent
Agenda
A.
Approve Minutes of February
8, 2012 Board Meeting
B.
Approve Minutes of March 7, 2012 Physical Plant Meeting
C.
Acknowledge Treasurer’s Report, 02/29/12, Investment Activity
Report, 02/29/12, Current Assets Report, 02/29/12, Revenue Report,
02/29/12, and Expense Report, 02/29/12
D.
Authorize Payment of Bills, 03/14/12
MOTION:
M.
Durbin moved to approve the Consent Agenda.
J. Huff seconded. Roll
Call Vote – All Aye
IV.
Director’s
Report
A.
Assign
Trustees for “Review of Bills Next Month”
Review
March billings in April – M. Durbin and T. Hock
K. Seelig stated S. Halikias is in Philadelphia at the PLA
Conference.
Trustees are encouraged to attend the Annual Laconi Trustee
Banquet on Friday, April 20, 2012 in Lombard.
Board member dinners will be paid by the library.
Reservation forms were passed out.
Trustees were reminded to send in their Ethics Statements to
the DuPage County Clerk.
The library held a Blood Drive in February; 18 units of blood
were donated.
New, keychain library cards are available at the Circulation
desk.
The library will be marching in the Village of Lisle’s Fourth
of July parade this year; we plan to have a book cart drill team.
V.
Assistant
Director’s Report
K.
Seelig stated there have been changes in our email program; we are
moving to Outlook for in house emails.
VI.
Communications
The library
received a thank you note for the Travel Kit’s the library put
together for a family vacation.
A C.O.D. student
sent a thank you letter for the landscape cuttings the library let him
have for a class assignment.
Windy City Romance
Writers presented the library with a check for $50.00 as a thank you
for the use of the meeting rooms.
M. Durbin thanked
K. Seelig for the nice open house planned by the library to welcome
new Director, Shannon Halikias.
VII.
Committee
Reports
A.
Finance
–M. Durbin stated the library’s total assets are $6,300,000.
$800,000 has been moved to an IMET money account.
The library is working on the budget process; a Committee
of the Whole will meet on March 28, 2012 to go over the budget.
There will be a Finance meeting in May with MB Financial.
B.
Personnel/Policy
– The Personnel/Policy Committee is planning to meet on March 21,
2012 at 7:30 p.m.
C.
Physical
Plant – J. Huff stated the Physical Plant Committee met on March 7,
2012 where S. Halikias presented ideas for a new desk area combining
Audio-Visual and Readers Advisory and Technology.
The Committee discussed the bids that came in for the new
entrance doors. They also discussed the condition of the rental
property.
VIII.
Unfinished
Business
A.
Physical
Projects
J.
Huff turned to Architect J. Filliung for his report on the entrance
door bids. J. Filliung
stated the bid spread for the entrance doors was too wide.
He also stated he talked to the Besam Company who suggested
sliding doors that would be safer and quieter; these also would not
need buttons to operate. The
quote for sliding doors was $18,000. M. Durbin stated the entrance
doors are outdated, the battery operated buttons need constant service
and the doors do not meet codes. C.
Melton stated new doors would be expensive, but agrees they need to be
changed. J. Filliung
stated the new doors would open by pushing against them in an
emergency situation. He also said he would not charge any extra
architect fees for changing the style of the doors.
C.
Sehy stated there is still a standing water issue in the outside
seating area. K. Seelig
said she talked with J. Ruhl who made some adjustments; the water does
drain, but it may take some time.
She will speak with J. Ruhl again to see if anything else can
be done.
C.
Sehy asked why a new desk would cost $13,000.
J. Huff stated it is not just a desk; it’s an area that will
bring the library into the 21st century.
M. Durbin stated it will be a hub of technology that will
circulate Nooks and Kindles.
J.
Huff stated the Committee felt the extensive repairs on the rental
property would be too costly and that the property would be better
utilized as a much needed parking lot for the library.
J. Huff asked J. Filliung how much a topographical survey would
cost. J. Filliung stated
it would cost about $3,000. J.
Huff suggested the Board authorize a topographical survey to be done
on the property. C. Sehy
asked if there would be a zoning issue.
J. Filliung said there would not be a zoning issue.
C. Sehy asked if the house needs to be torn down.
J. Huff stated the Committee went over the home inspection with
the architect and the repairs to the property would be extensive.
C. Sehy stated she would like to pursue renting out parking
spaces to commuters if a parking lot is to be built.
J. Filliung presented a drawing of what the property might look
like if it was converted into parking and the possible traffic
patterns. C. Sehy stated
she was not as concerned after seeing these plans.
M.
Durbin stated the full Board was not present, but she would like to
see all three projects worked on.
C. Melton agreed, she would like all three projects go ahead.
MOTON:
J.
Huff moved to approve $2,500 for architectural drawings for a new
Fiction/AV desk and $3000 for a topographical survey to be done on the
rental property. C. Melton
seconded. Roll Call Vote
– Richard Flint – Aye, Mary Ellen Durbin – Aye, John Huff –
Aye, Cathy Melton – Aye, Colleen Sehy – Nay
IX.
New Business
X.
Executive Session
Not
needed.
XI.
Adjourn
MOTION: M.
Durbin moved to adjourn the meeting.
C. Melton seconded. Voice
Vote – All Aye
The
meeting adjourned at 8:50 p.m.
Recorded
by
___________________________
Eileen
Soliday, Recording Secretary
Approved
by the Board of Trustees on April 11, 2012
___________________________
John
Huff, Secretary of the Board
Back
to Top
February
8, 2012
The February Board Meeting
was called to order at 7:30 p.m. at the Lisle Library District, 777
Front Street, Lisle, Illinois.
I.
Roll
call
Present:
Richard
Flint – President
Jay
French – Vice-President
John
Huff – Secretary
Cathy
Melton – Trustee
Colleen
Sehy – Trustee
Absent:
Mary
Ellen Durbin – Treasurer
Teri
Hock – Trustee
Also
Present:
Shannon
Halikias – Director
Katharine
Seelig – Assistant Director
Eileen
Soliday – Recording Secretary
Tatiana
Weinstein – Director of Adult Services
Ann
Lin – Director of Circulation Services
Beth
McQuillan – Director of Technical Services
Joe
McLennan – Consultant
Diane
Lyons - Lisle Resident
II.
Opportunity
for Visitors to Speak
D.
Lyons asked the Board why the library has an out-of-state computer
consultant. She objected
that computer problems were not fixed and updates were not done in a
timely manner. K. Seelig
stated the consultant has worked with the library since 1988 and does
not charge the library for travel expenses.
R. Flint stated that K. Seelig as Assistant Director normally
attends computer problems. K.
Seelig has been called to be the Acting Director for nearly a year and
hasn’t had time to keep up with the computers as she normally would.
S. Halikias stated that she understands there has been a lag,
but we will watch that in the future.
Access to computers will be a priority, especially as patrons
are seeking jobs and need educational/technology resources.
III.
Consent
Agenda
A.
Approve Minutes of January
11, 2012 Board Meeting
B.
Approve Minutes of January 25, 2012 Finance Committee Meeting
C.
Acknowledge Treasurer’s Report, 01/31/12, Investment Activity
Report, 01/31/12, Current Assets Report, 01/31/12, Revenue Report,
01/31/12, and Expense Report, 01/31/12
D.
Authorize Payment of Bills, 02/08/12
C.
Sehy stated that on the Finance Committee Meeting minutes of January
25, 2012, second paragraph under II. Financial Calendar, the words
“versus the Finance Committee” should be struck.
MOTION:
J.
Huff moved to approve the Consent Agenda with revisions to the Finance
Committee Meeting minutes. C.
Melton seconded. Roll Call
Vote – All Aye
IV.
Director’s
Report
A.
Assign
Trustees for “Review of Bills Next Month”
Review
February billings in March – J. Huff and C. Sehy
S.
Halikias stated that her first week as Director has gone well.
The staff has welcomed her and she is getting to know the
strengths of the library. She
has been gaining knowledge on how Lisle Library works with A. Lin at
Circulation.
She
has met with the Lisle Police Chief and Deputy Police Chief to go over
security practices. She
will be attending the Chamber of Commerce dance, representing the
library, this Friday, February 10th.
She
noted that she will be placing a brief Disclaimer on the library
Facebook page stating that inappropriate comments will be removed.
The Social Networking policy will be addressed at the next
policy meeting on March 21, 2012.
R.
Flint stated the Mayor’s “State of the Village” address can be
viewed on the village website.
R.
Flint will attend the February 20, 2012 Village Board Meeting with S.
Halikias and introduce her to the Village Trustees.
V.
Assistant
Director’s Report
K. Seelig stated that a gas pipe had to be relocated because it
broke due to snow sliding off the roof.
Our HVAC company made the necessary repairs quickly for a total
cost of $2,858.66.
The
Lisle Police allowed us in to the view the boxes of stolen books they
have been storing. Out of
over 35,000 books, many were old and many were from other libraries.
The books that were ours and current were brought back and are
being sorted through by S. Halikias.
The rest will be sold by the Police Department.
There
was a brief problem with webmail due to the server, but it has been
resolved.
VI.
Communications
The library
received a note of appreciation for N. Castellanos’ email class.
VII.
Committee
Reports
A.
Finance
– J. French noted the Finance Committee discussed three items at the
Meeting on January 25, 2012: the Financial Calendar, the move of
Fidelity funds to an IMET fund at three times the interest, and Salary
Surveys.
B.
Personnel/Policy
– C. Sehy stated the Personnel/Policy Committee will meet on March
21, 2012 at 7:30 p.m.
C.
Physical
Plant –S. Halikias stated she has contacted Management Association
and asked them not to advertise the rental property until the Physical
Plant Committee has a chance to discuss the results of the recent home
inspection on the property. J.
Huff stated the Physical Plant Committee will meet on March 7, 2012 at
7:00 p.m. At that time the
Committee will discuss the home inspection report.
D.
Committee
of the Whole – R. Flint stated the Committee of the Whole will meet
on March 28, 2012 at 7:30 p.m. to discuss the Budget.
There will probably be another Committee meeting and the Budget
will be voted on by the Board of Trustees at the May 9, 2012 Board
Meeting.
VIII.
Unfinished
Business
IX.
New Business
A.
Resolution 12-03 – Move $800,000.00 from Fidelity to IMET
MOTION:
J. French moved to approve
Resolution 12-03 to open a new IMET account with $800,000.00 of funds
moved from Fidelity. C.
Sehy seconded. Roll Call
Vote – All Aye
B.
Bank Signature Cards – Four Officers, Director and Assistant
Director
R.
Flint stated that four officers, the Director and Assistant Director
are all signers on Lisle Library District bank accounts.
The officers are: Richard Flint - President of the Board, Jay
French - Vice President of the Board, Mary Ellen Durbin – Treasurer
of the Board, and John Huff – Secretary of the Board.
The Director is Shannon Halikias, and the Assistant Director is
Katharine Seelig.
C.
Approve Ordinance 12-05 – Scriveners’ Error
S.
Halikias stated the Levy Ordinance 12-04 should have read
117,000 for utilities instead of 110,000; therefore the numbers
throughout the Levy were off by 7,000.
She would like the Board to approve Ordinance 12-05: An
Ordinance Correcting Scrivener’s Errors in Levy Ordinance 12-04 to
correct the problem.
MOTION: C.
Melton moved to approve Ordinance 12-05: An Ordinance Correcting
Scrivener’s Errors in Levy Ordinance 12-04.
J. Huff seconded. Roll
Call Vote – All Aye
X.
Executive Session
Not
needed.
XI.
Adjourn
C.
Melton moved to adjourn the meeting.
C. Sehy seconded. Voice
Vote – All Aye
The
meeting adjourned at 8:23 p.m.
Recorded
by
___________________________
Eileen
Soliday, Recording Secretary
Approved
by the Board of Trustees on March 14, 2012
___________________________
John
Huff, Secretary of the Board
Back
to Top
January
11, 2012
The January Board Meeting
was called to order at 7:30 p.m. at the Lisle Library District, 777
Front Street, Lisle, Illinois.
I.
Roll
call
Present:
Richard
Flint – President
Jay
French – Vice-President
Mary
Ellen Durbin – Treasurer
John
Huff – Secretary
Teri
Hock – Trustee
Cathy
Melton – Trustee
Colleen
Sehy – Trustee
Absent:
Also
Present:
Tatiana
Weinstein – Director of Adult Services
Shannon
Halikias – Future Director
James
Filliung – Architect
Katharine
Seelig – Assistant Director
Eileen
Soliday – Recording Secretary
II.
Opportunity
for Visitors to Speak
III.
Consent
Agenda
A.
Approve Minutes of December
14, 2011 Board Meeting
B.
Approve Minutes of January 4, 2012 Physical Plant Committee
Meeting
C.
Acknowledge Treasurer’s Report, 12/31/11, Investment Activity
Report, 12/31/11, Current Assets Report, 12/31/11, Revenue Report,
12/31/11, and Expense Report, 12/31/11
D.
Authorize Payment of Bills, 01/11/12
MOTION:
C.
Melton moved to approve the Consent Agenda.
T. Hock seconded. Roll
Call Vote – All Aye
IV.
Director’s
Report
A.
Assign
Trustees for “Review of Bills Next Month”
Review
January billings in February – J. French and M. Durbin
K.
Seelig reported the outdoor benches and flower box have been secured
and the job is finished.
She
informed trustees that the current tenant for the rental property will
be leaving at the end of March. Property
Management will advertise for new tenants soon.
She feels that it would be a good idea to have the property
inspected at this time to see what items may need maintenance and/or
replacement. The cost of
the home inspection and any repairs will be ours.
R. Flint asked trustees if they agreed to have the home
inspection done and they responded, yes.
K.
Seelig and R. Flint attended an Intergovernmental Meeting on Tuesday,
January 10, 2012. They
meet every three months. The
next meeting will be April 10th at the Village Hall.
V.
Assistant
Director’s Report
VI.
Communications
None
VII.
Committee
Reports
A.
Finance
– M. Durbin stated the library has a balance of $6,775,000.00 and
99.9% of all tax revenue is in. Fidelity
CD’s are maturing soon. At
the next Finance Committee Meeting on January 25, 2012, 7:00 p.m.
there will be a discussion of whether or not to reinvest these funds
with Fidelity. M. Durbin
informed trustees that G. Boskelly, our new Finance Manager is doing a
very good job. G. Boskelly will be attending the Committee Meeting on
January 25 to present her calendar of financial activities; all
trustees are welcome to attend.
B.
Personnel/Policy
– T. Hock stated there is no meeting planned.
C.
Physical
Plant – J. Huff stated the Committee met on January 4, 2012 with
architect J. Filliung. They
discussed a new sign, security cameras, the rental property and
replacing the double set of doors at the east entrance to bring them
up to code. The next
Physical Plant Committee Meeting will be in April.
VIII.
Unfinished
Business
IX.
New Business
A.
Approve new IMRF Authorized Agent
MOTION: M.
Durbin moved to appoint Ginger Boskelly as our IMRF Authorized Agent.
C. Sehy seconded. Roll
Call Vote – All Aye
B.
Appoint Committee to prepare working budget
R.
Flint stated preparing the budget usually takes two meetings in March.
R. Flint appointed a Committee of the Whole for the purpose of
approving a working budget.
C.
Replacement of Entrance Doors
J.
Filliung stated he can work on specifications for new entrance doors
that will be up to code. He
noted the library will not need a bid, but we will get a few quotes.
R. Flint asked trustees if they agreed to let K. Seelig spend
the money for architect’s drawings.
They all responded, yes.
J.
French stated that all elected officials are now required to have FOIA
training according to the Attorney General’s office.
X.
Executive Session
Not
needed.
XI.
Adjourn
J.
Huff moved to adjourn the meeting.
C. Melton seconded. Voice
Vote – All Aye
The
meeting adjourned at 8:20 p.m.
Recorded
by
___________________________
Eileen
Soliday, Recording Secretary
Approved
by the Board of Trustees on February 8, 2012
___________________________
John
Huff, Secretary of the Board
Back
to Top
December
14, 2011
The December Board Meeting
was called to order at 7:30 p.m. at the Lisle Library District, 777
Front Street, Lisle, Illinois.
I.
Roll
call
Present:
Richard
Flint – President
Jay
French – Vice-President
Mary
Ellen Durbin – Treasurer
John
Huff – Secretary
Teri
Hock – Trustee
Cathy
Melton – Trustee
Colleen
Sehy – Trustee
Absent:
Also
Present:
Ginger
Boskelly – Finance Manager
Tatiana
Weinstein – Director of Adult Services
Shannon
Halikias – Future Director
Tom
Hummel – Lisle Resident
Katharine
Seelig – Acting Director
Eileen
Soliday – Recording Secretary
II.
Opportunity
for Visitors to Speak
G.
Boskelly was introduced and welcomed as Lisle Library’s new Finance
Manager.
S.
Halikias was introduced and welcomed as Lisle Library’s new Director
as of February 1, 2012.
T.
Hummel stated he did not like or agree with the bonus package that was
approved by the Board. He
asked when the Levy Ordinance was passed and for how much.
M. Durbin stated that it was passed last month for 2% which was
much lower than the 5% that would have required a TITA notice.
T. Hummel asked when the library’s budget process will begin.
K. Seelig stated the budget process will begin after the first
of the year; the library budget works on a fiscal year basis.
T. Hummel reiterated his previous comment to the Board: he
would like to see the library charge fees for borrowing CD’s and
DVD’s. As a taxpayer, he
does not like paying for others to listen to music or watch movies.
III.
Consent
Agenda
A.
Approve Minutes of November
9, 2011 Board Meeting
B.
Approve Minutes of November 2, 2011 Steering Committee Meeting
C.
Approve Minutes of November 17, 2011 Special Board Meeting
D.
Approve Minutes of November 17, 2011 Executive Session
E.
Approve Minutes of November 29, 2011 Special Board Meeting
F.
Approve Minutes of November 29, 2011 Executive Session
G.
Approve Minutes of November 30, 2011 Special Board Meeting
H.
Approve Minutes of November 30, 2011 Executive Session
I.
Approve Minutes of December 6, 2011 Special Board Meeting
J.
Approve Minutes of December 6, 2011 Executive Session
K.
Approve Minutes of December 7, 2011 Special Board Meeting
L.
Approve Minutes of December 7, 2011 Executive Session
M.
Acknowledge Treasurer’s Report, 11/30/11, Investment Activity
Report, 11/30/11, Current Assets Report, 11/30/11, Revenue Report,
11/30/11, and Expense Report, 11/30/11
N.
Authorize Payment of Bills, 12/14/11
T.
Hock stated Louisa Buehler’s name was misspelled in the November
Board Meeting Minutes, under VI. Communications.
MOTION:
C.
Melton moved to approve the Consent Agenda with the spelling
correction. M. Durbin
seconded. Roll Call Vote
– All Aye
IV.
Director’s
Report
A.
Assign Trustees for “Review of Bills Next Month”
Review
December billings in January – R. Flint and J. Huff
K.
Seelig stated the paved area is finished in the outdoor seating area
and the lighting is in and working.
J. Ruhl has removed the dead and broken branches from trees on
the property.
The
air dryer in the west mechanical room had to be replaced, it was not
working and parts are no longer available to repair it.
The cost was about $3000.00.
K.
Seelig talked to the Lisle Police Department about the stolen material
they are housing. They
will let us know when the items will be released.
J.
Filliung talked to K. Seelig about a possible change order in the
lighting at the east end. The
cost would be $2,316.60. There
was some discussion by the Board.
It was decided to look at the area in question at night to
determine whether or not this is needed.
The Physical Plant Committee will meet on January 4, 2012 and
they will discuss the findings.
J.
French noted that standing water was still in the outdoor seating
area. K. Seelig stated she
would contact J. Ruhl about the problem.
V.
Assistant
Director’s Report
There
was none
VI.
Communications
The
library received a thank you letter from Thomas Napolski, the Senior
Rehabilitation Counselor for the Illinois Department of Human
Services, Division of Rehabilitation Services for hosting a tour of
the Lisle Library in honor of Disability Mentoring Day, on Monday,
November 21, 2011.
The
library received a thank you note for having art prints available for
patrons to check out.
A
note of appreciation was received for the piano concert sponsored by
the Friends group.
A
donation to the library was made in honor of Ira Dorfman’s birth,
Lindsey Dorfman’s son, by the Near West Youth Services members.
VII.
Committee
Reports
A.
Finance
– M. Durbin stated that at the December Board Meeting the Board
decides whether or not to move surplus funds into the Special Reserve
Fund. Tonight she will be
recommending to the Board to move $150,000 into the Special Reserve
Fund.
M.
Durbin stated she has reviewed and signed the payables; also she has
reviewed the current investments and the current yields.
She
will also recommend a contribution of $100,000 to IMRF because of
underfunded liability.
There
will be a Finance Committee meeting on January 25, 2012 at 7:00 p.m.
M. Durbin, C. Melton, J. French and G. Boskelly will attend.
B.
Personnel/Policy
– T. Hock stated there is nothing scheduled.
C.
Physical
Plant – J. Huff stated there will be a Physical Plant Committee
meeting on January 4, 2012 at 7:00 p.m.
J. Huff, J. French, M. Durbin and architect, J. Filliung will
attend.
VIII.
Unfinished
Business
A.
Director Search
R.
Flint stated that a formal offer, in writing was made to Shannon
Halikias. He thanked S.
Halikias for attending tonight’s Board Meeting.
Public recognition for the new Director will happen in March,
2012.
IX.
New Business
A.
Transfer
surplus funds to Special Reserve
MOTION: T.
Hock moved to transfer 150,000 of surplus funds to Special Reserve.
J. Huff seconded. Roll
Call Vote – All Aye
B.
IMRF contribution
M.
Durbin stated that this contribution is needed each year; it will
lower the rate we pay to IMRF. C.
Sehy stated there was a schedule of how much was needed to contribute
each year. K. Seelig
stated she would look into it with G. Boskelly.
MOTION: M.
Durbin moved to contribute $100,000 to IMRF for underfunded liability.
C. Sehy seconded. Roll
Call Vote – All Aye
C.
Approve Director’s Job Description
There
was some discussion about the draft of the Director’s job
description. J. French
suggested changing the word “monitoring” in # 4 under
Responsibilities and Duties to “overseeing.”
It would then read: Responsible for the overall budget and
overseeing of revenues, investments and expenses.
MOTION: T.
Hock moved to approve the Director’s job description with the change
of wording, from monitoring to overseeing.
C. Melton seconded. Roll
Call Vote – All Aye
J.
French asked if there was a Director’s Foundation that the library
belongs to. K. Seelig
stated that he is probably referring to the ILSDO fund and she will
check into its status.
C.
Sehy asked if the consultant has made progress on the new Trustee
Orientation. R. Flint
replied that he has been in contact with the consultant, J. McLennan,
who hopes to have a report at the January Board Meeting.
R.
Flint asked for two Board members who would like to work with the
staff on the public recognition welcome for S. Halikias.
M. Durbin and C. Melton volunteered to help.
X.
Adjourn
MOTION:
J.
Huff moved to adjourn the meeting.
C. Melton seconded. Voice
Vote – All Aye
The
meeting adjourned at 8:12 p.m.
Recorded
by
_______________________________
Eileen
Soliday, Recording Secretary
Approved
by the Board of Trustees on January 11, 2012
_______________________________
John
Huff, Secretary of the Board
SPECIAL BOARD MEETING
December 7,
2011
The
December 7, 2011 Special Board Meeting was called to order at 7:30
p.m. at the Lisle Library District, 777 Front Street, Lisle, Illinois.
I. Roll Call
Present:
Richard
Flint – President
Jay
French – Vice President
Mary
Ellen Durbin – Treasurer
John
Huff – Secretary
Teri
Hock – Trustee
Cathy
Melton – Trustee
Colleen
Sehy – Trustee
Also
Present:
Kathy
Seelig – Acting Director
Lynn
Elam – Miriam Pollack and Associates
Robin
Wagner – Candidate (left at 10:55 p.m.)
M.Durbin
moved to go into Executive Session for 5ILCS 120/2(c)(1)The
appointment, emplacement, compensation, discipline, performance or
dismissal of specific
employees of the public body, including hearing testimony on a
complaint lodged against an employee of the public body, or against
legal counsel for the public body to determine its validity.
C. Melton seconded. Roll
Call Vote – All Aye
The
Board went into Executive Session at 7:31 p.m.
The
Board returned to open session at 10:55 p.m.
M.
Durbin moved to offer the Director position to the candidate as
recommended in Executive Session.
J. Huff seconded. Roll
Call Vote – All Aye
M.
Durbin moved to approve the benefits package as recommended.
T. Hock seconded. Roll
Call Vote – All Aye
J.
Huff moved to adjourn the meeting.
C. Sehy seconded. Voice
Vote – All Aye
The
meeting adjourned at 10:58 p.m.
Recorded
by
_________________________________
Katharine
Seelig, Acting Director
Approved
by the Board of Trustees on December 14, 2011
Approved
by
_________________________________
John
Huff, Secretary of the Board
Back
to Top
SPECIAL BOARD MEETING
December 6,
2011
The
December 6, 2011 Special Board Meeting was called to order at 7:30
p.m. at the Lisle Library District, 777 Front Street, Lisle, Illinois.
I. Roll Call
Present:
RichardFlint
– President
Jay
French – Vice President
Mary
Ellen Durbin - Treasurer
John
Huff – Secretary
Teri
Hock Trustee
Cathy
Melton – Trustee
Colleen
Sehy – Trustee
Also
Present:
Katharine
Seelig – Acting Director
Lynn
Elam – Miriam Pollack and Associates
Katherine
Berggren - Candidate
M.
Durbin moved to go into Executive Session for 5ILCS 120/2(c)(1)The
appointment, emplacement, compensation, discipline, performance or
dismissal of specific
employees of the public body, including hearing testimony on a
complaint lodged against an employee of the public body, or against
legal counsel for the public body to determine its validity.
J. Huff seconded. Roll
Call Vote – All Aye
The
Board went into Executive Session at 7:31 p.m.
The
Board returned to Open Session at 9:00 p.m.
There
was discussion on the next steps, such setting a minimum and maximum
salary to the Board President to negotiate if necessary.
Lynn Elam was asked to provide salaries of interviewed
candidates, and other items and data for a total compensation package.
J
Huff moved to adjourn. C.
Melton seconded. Voice
Vote – All Aye
The
meeting adjourned at 9:10pm.
Recorded
by
Katharine
Seelig, Acting Director
Approved
by the Board of Trustees on December 14, 2011
Approved
by
__________________________
John
Huff, Secretary of the Board
Back
to Top
SPECIAL
BOARD MEETING
November
30, 2011
The
November 30, 2011 Special Board Meeting was called to order at 7:30
p.m. at the Lisle Library District, 777 Front Street, Lisle, Illinois.
I.
Roll Call
Present:
Richard
Flint – President
Jay
French – Vice President
Mary
Ellen Durbin – Treasurer
John
Huff – Secretary
Teri
Hock – Trustee
Cathy
Melton – Trustee
Colleen
Sehy – Trustee
Also
Present:
Kathy
Seelig – Acting Director
Lynn
Elam – Miriam Pollack and Associates
Pamela
Leffler - Candidate
MOTION:
J.
Huff moved to go into Executive Session for 5ILCS 120/2(c)(1)The
appointment, emplacement, compensation, discipline, performance or
dismissal of specific
employees of the public body, including hearing testimony on a
complaint lodged against an employee of the public body, or against
legal counsel for the public body to determine its validity.
C. Sehy seconded. Roll
Call Vote – All Aye
The
Board went into Executive Session at 7:31 p.m.
The
Board returned to Open Session at 8:56 p.m.
MOTION:
T.
Hock moved to adjourn the meeting.
J. Huff seconded. Roll
Call Vote – All Aye
The
meeting adjourned at 8:57 p.m.
Recorded by
____________________________________
Katharine
Seelig, Acting Director
Approved
by the Board of Trustees on December 14, 2011.
Approved
by
____________________________________
John
Huff, Secretary of the Board
SPECIAL
BOARD MEETING
November
29, 2011
The
November 29, 2011 Special Board Meeting was called to order at 7:30
p.m. at the Lisle Library District, 777 Front Street, Lisle, Illinois.
I.
Roll Call
Present:
Richard
Flint – President
Jay
French – Vice President
Mary
Ellen Durbin – Treasurer
John
Huff – Secretary
Teri
Hock – Trustee
Cathy
Melton – Trustee
Colleen
Sehy – Trustee
Also
Present:
Kathy
Seelig – Acting Director
Lynn
Elam – Miriam Pollack and Associates
Shannon
Halikias - Candidate
MOTION:
J.
French moved to go into Executive Session for 5ILCS 120/2(c)(1)The
appointment, emplacement, compensation, discipline, performance or
dismissal of specific
employees of the public body, including hearing testimony on a
complaint lodged against an employee of the public body, or against
legal counsel for the public body to determine its validity.
C. Melton seconded. Roll
Call Vote – All Aye
The
Board went into Executive Session at 7:31 p.m.
The
Board returned to Open Session at 8:44 p.m.
MOTION:
J.
Huff moved to adjourn the meeting.
T. Hock seconded. Roll
Call vote – All Aye
The
meeting adjourned at 8:45 p.m.
Recorded
by
___________________________________
Katharine
Seelig, Acting Director
Approved
by the Board of Trustees on December 14, 2011
Approved
by
___________________________________
John
Huff, Secretary of the Board
Back
to Top
SPECIAL BOARD MEETING
November
17, 2011
The
November 17, 2011 Special Board Meeting was called to order at 7:30
p.m. at the Lisle Library District, 777 Front Street, Lisle, Illinois.
I. Roll Call
Present:
Richard
Flint – President
Jay
French – Vice President
Mary
Ellen Durbin – Treasurer
John
Huff – Secretary
Teri
Hock – Trustee
Cathy
Melton – Trustee
Colleen
Sehy – Trustee
Also
Present:
Kathy
Seelig – Acting Director
Lynn
Elam – Miriam Pollack and Associates
Miriam
Pollack – Miriam Pollack and Associates
MOTION:
M. Durbin moved to go into Executive
Session for 5ILCS 120/2(c)(1)The appointment, emplacement,
compensation, discipline, performance or dismissal
of specific employees of the public body, including hearing
testimony on a complaint lodged against an employee of the public
body, or against legal counsel for the public body to determine its
validity. T. Hock
seconded. Roll Call Vote
– All Aye
The
Board went into Executive Session at 7:31 p.m.
The
Board returned to Open Session at 8:40 p.m.
MOTION: J.
Huff moved that the search firm contact the candidates selected in
Executive Session to arrange the interviews.
M. Durbin seconded. Roll
Call Vote – All Aye
MOTION: T.
Hock moved to adjourn. Melton
seconded. Voice Vote
– All Aye
The
meeting adjourned at 8:41pm.
Recorded
by
_________________________________
Katharine
Seelig, Acting Director
Approved
by the Board of Trustees on December 14, 2011
Approved
by
__________________________________
John
Huff, Secretary of the Board
November
9, 2011
The
November Board Meeting was called to order at 7:30 p.m. at the Lisle
Library District,
777 Front Street
,
Lisle
,
Illinois
.
I.
Roll
call
Present:
Richard
Flint – President
Jay
French – Vice-President
Mary
Ellen Durbin – Treasurer
John
Huff – Secretary
Teri
Hock – Trustee
Cathy
Melton – Trustee
Absent:
Colleen
Sehy – Trustee
Also
Present:
Katharine
Seelig – Acting Director
Eileen
Soliday – Recording Secretary
Tatiana
Weinstein – Director of Adult Services
Beth
McQuillan – Director of Tech Services
Joe
McLennan – Consultant
Univ
L. Phreykz – Lisle Resident
II.
Opportunity
for Visitors to Speak
U.
Phreykz stated he is a twenty year patron who appreciates the quality
of materials the Lisle Library provides, but has a complaint with
about 30% of the staff. He
stated that the staff needs to be more sensitive to patrons.
He suggested that if a patron had overdue fines, but was
without resources to pay them, staff should take that into
consideration and adjust the fines accordingly.
Trustee, J. Huff, stated that clerks behind the circulation
desks do not have authority to adjust fines, only supervisors have
authority to waive fines for patrons. U. Phreykz stated again that
staff should be more sensitive to patrons who may have limited funds
to pay their fines.
III.
Consent
Agenda – Action Required
A.
Approve Minutes of October
12, 2011 Board Meeting
B.
Approve Minutes of October
12, 2011 Executive Session
C.
Approve Minutes of October 5, 2011 Steering Committee Meeting
D.
Acknowledge Treasurer’s Report, 10/31/11, Investment Activity
Report, 10/31/11, Current Assets Report, 10/31/11, Revenue Report,
10/31/11, and Expense Report, 10/31/11
F.
Authorize Payment of Bills, 11/09/11
MOTION: M.
Durbin moved to approve the Consent Agenda.
J. French seconded.
Roll
Call Vote – All Aye
IV.
Director’s
Report
A.
Assign
Trustees for “Review of Bills Next Month”
Review
November billings in December – J. French and C. Melton
K.
Seelig stated that staff enjoyed the box lunches they received for
putting up with the bad odors during the roofing project.
The
canopy at the entrance is done and is receiving positive comments.
J.
Ruhl will be removing dead and broken branches around library
property.
The
Per Capita grant money has come in from the state.
James
Jackson, former custodian, has pleaded guilty to a felony charge of
theft of government property. Since
he was bonded through Jani-King, the library is seeking damages from
their insurance company.
V.
Assistant
Director’s Report
K.
Seelig reported that we will be working with Polaris on a federated
search project.
VI.
Communications
The
library received a thank you note from Louisa Buehler, local resident
mystery writer whom Lisle Library sponsored at ILA.
VII.
Committee
Reports
A.
Finance
– M. Durbin stated 98% of tax money has come in.
MB Financial is investing more and getting the best possible
rates. In December extra
funds will be moved into the Special Reserve account.
M. Durbin stated Sandra Wittenauer, financial manager, good
friend and mentor, will be retiring on November 11, 2011.
A new financial manager has been hired; Ginger Boskelly will
start on Monday, November 14, 2011.
S. Wittenauer will be coming in occasionally on an hourly basis
to help train G. Boskelly. R.
Flint suggested inviting G. Boskelly to the December Board Meeting to
meet the Trustees.
B.
Personnel/Policy
– T. Hock stated there are no meetings planned.
C.
Physical
Plant – The outdoor projects are almost finished.
J. Filliung, architect, says we are in the “punch list”
phase, where he will check everything to make sure all projects are
done correctly and up to specifications.
J. Huff stated there will be a meeting on January 4, 2011
at 7:00 to go over future projects with J. Filliung who is working on
a 5 year maintenance plan for the library building.
This will include re-doing the Meeting Room with new
audiovisual technologies.
D.
Steering
Committee – B. McQuillan stated the Steering Committee included a
cover letter to the Board along with a copy of the five year Strategic
Plan for Lisle Library District.
VIII.
Unfinished
Business
A.
Approve
new Strategic Plan – B. McQuillan stated the Steering Committee met
nine times, went over census data, and came up with five areas to work
into the plan. J. French
stated the five areas are: Public Relations and Marketing, Collections
and Resources, Space/Place, Staff/Administration/Trustee Development,
and Technology. The
Committee came up with a Powerpoint presentation of which each Board
member has been given a copy. There
was some discussion about creating a task list with the new Director
and hoping the Strategic Plan would give the new Director some focus
and direction. C. Melton
questioned if approving the plan should wait till the new Director is
hired. J. Huff stated he
thought it was a great plan for the new director to follow. M. Durbin
commended committee members for all the work and thought that was put
into the plan. She felt
they responded to the changing demographics of the community; she
stated cultural competency is absolutely necessary.
MOTION:
C.
Melton moved to adopt the Lisle Library District Strategic Plan for
2011-2016. T. Hock
seconded. Roll Call Vote
– All Aye
R.
Flint thanked the Steering Committee for all their work.
B.
Directors
Search – K. Seelig handed out dossiers of eight candidates to each
Trustee and a list of possible questions.
There will be a Special Board Meeting on Thursday, November 17,
2011 at 7:30 p.m. to narrow the candidates down to four.
K. Seelig will give a tour of the library and provide dinner to
each of the final four candidates.
R. Flint stated the interviews will be done on November 29th
& 30th and
December 6th &
7th .
C.
Revisions
for Policies 605, 810, 820 and 850
MOTION: J.
Huff moved to approve the revisions to policy 810, Reimbursed
Expenses. M.
Durbin seconded. Roll
Call Vote: All Aye
MOTION:
M.
Durbin moved to add the words spouse/domestic partner to policy 820,
Observances of Retirements and Bereavements. J.
French seconded. Roll
Call Vote – All Aye
There
was some discussion about policy 850, Employee Handbook.
J. French stated the amount of the service awards was higher
than he had seen in any public company.
T. Hock stated she has seen that level of recognition in the
public. M. Durbin stated
she likes the achievement awards.
MOTION:
M. Durbin moved to adopt all revisions in policy 850.
J. Huff seconded. Roll
Call Vote – M. Durbin – Aye, R. Flint – Aye, J. French –
Nay, T. Hock – Aye, J. Huff, - Aye, C. Melton – Aye
MOTION:
T.
Hock moved to adopt revisions to policy 605 so that it matches the
language in policy 850. J.
French seconded. Roll
Call Vote – All Aye
IX.
New Business
A.
Adopt
Levy Ordinance
K.
Seelig explained that the Levy passed in November is based on the
Resolution to Determine Estimate of Funds, approved in October.
MOTION: M.
Durbin moved to adopt the Levy Ordinance for Fiscal Year beginning
July 1, 2011. J. Huff
seconded. Roll Call Vote
– All Aye
B.
Certification of Compliance with TITA
K.
Seelig explained that the library does not need a TITA this year, but
we do need to sign a Certificate of Compliance with the Truth in
Taxation Act.
MOTION: M.
Durbin moved to approve the Certificate of Compliance with the Truth
in Taxation Act. C. Melton
seconded. Roll Call Vote
– All Aye
C.
Benches and Planter
K.
Seelig stated landscaper, J. Ruhl, suggested two teak benches and a
planter box for the corner of the outdoor hardscape area.
These items will prevent people from accidentally stepping off
the high step along the edge.
MOTION: J.
Huff moved to appropriate $3,308.85 to purchase two benches and a
planter for the outdoor hardscape area. T. Hock seconded.
Roll Call Vote – All Aye
D.
Resolution R12-02
K. Seelig read Resolution R12-02: that
Sandra Wittenauer should be commended for her thirty-one years of
dedicated service to Lisle Library District and congratulated on her
retirement.
MOTION:
M. Durbin moved to adopt Resolution R12-02 commending Sandra
Wittenauer for her service. J.
French seconded. Voice
Vote – All Aye
K.
Seelig reminded the Board that Jonathan Alter will be the guest
speaker at this year’s Goldstein Lecture.
Tickets were given to each Board member.
C.
Melton stated the benches outside the entrance need repair.
The backs of the benches appear to be loose.
K. Seelig will have J. Filliung look at them to see what can be
done.
X.
Adjourn
MOTION:
J.
Huff moved to adjourn the meeting.
C. Melton seconded. Voice
Vote – All Aye
The
meeting adjourned at 9:25 p.m.
Recorded
by
_______________________________
Eileen
Soliday, Recording Secretary
Approved
by the Board of Trustees on December 14, 2011
_______________________________
John
Huff, Secretary of the Board
Back
to Top
October
12, 2011
The
October Board Meeting was called to order at 7:30 p.m. at the Lisle
Library District,
777 Front Street
,
Lisle
,
Illinois
.
I.
Roll
call
Present:
Richard
Flint – President
Jay
French – Vice-President
Mary
Ellen Durbin – Treasurer
John
Huff – Secretary
Teri
Hock – Trustee
Colleen
Sehy – Trustee
Absent:
Cathy
Melton – Trustee
Also
Present:
Katharine
Seelig – Acting Director
Eileen
Soliday – Recording Secretary
Tatiana
Weinstein – Director of Adult Services
Sandra
Wittenauer – Finance Manager
Sarah
Hezlep – Knutte & Associates
Joe
McLennan – Consultant
Mary
Lopez – Naperville resident
Maria
Hanley – Lisle Resident
Tom
Hummel – Lisle Resident
II.
Opportunity
for Visitors to Speak
T.
Hummel stated he would like the Board to pursue his previous
suggestion to share one Director with Downers Grove Public Library
rather than hire a new Director.
Sarah
Hezlep, auditor from Knutte & Associates gave the Board an audit
report of the library. Overall
the library is in a very good position financially.
Because of the size of the library and the fact
that different Trustees examine the bills every month, the library
works on a cash basis. According
to GAAP (Generally Accepted Accounting Principles), year end
statements must be presented on an accrual basis.
The library’s audit is recorded on an accrual basis.
III.
Consent
Agenda – Action Required
A.
Approve Minutes of September 14, 2011 Public Hearing for
B&A
B.
Approve Minutes of September 14, 2011 Board Meeting
C.
Approve Minutes of August 31, 2011 Steering Committee Meeting
D.
Approve Minutes of September 21, 2011 Personnel/Policy
Committee Meeting
E.
Acknowledge Treasurer’s Report, 09/30/11, Investment Activity
Report, 09/30/11, Current Assets Report, 09/30/11, Revenue Report,
09/30/11, and Expense Report, 09/30/11
F.
Authorize Payment of Bills, 10/12/11
MOTION: M.
Durbin moved to approve the Consent Agenda.
T. Hock seconded.
Roll
Call Vote – All Aye
IV.
Director’s
Report
A.
Assign
Trustees for “Review of Bills Next Month”
Review
October billings in November – R. Flint and C. Melton
K.
Seelig reported that patrons can now place holds on “on order”
materials.
The
outside projects are almost done.
The roof had some leaks after the first hard rain.
Seams and edges were gone over and resealed.
The contractor will replace the stained ceiling tiles.
The light poles are up and the bollards are working.
Framework for the canopy is scheduled for the week of October
17.
Lynn
Elam reported that ten interviews have been conducted with eight more
to go. The second round of
interviews will be taking place at the end of October.
Hopefully, dossiers of the final candidates will be ready for
pick up at the November 9th Board Meeting.
K.
Seelig asked the Trustees if they needed/wanted a printed copy of the
audit, or if the electronic copy they received was sufficient.
The Trustees responded that they did not need a printed copy.
V.
Assistant
Director’s Report
K.
Seelig and A. Lin went to a PUG (Polaris Users Group) meeting in
Dallas, TX where they were introduced to new Polaris features that
will be added soon.
VI.
Communications
VII.
Committee
Reports
A.
Finance
– M. Durbin stated the library has $7,700,000 in assets.
MB Financial is investing more and getting the best possible
rates in these hard economic times.
In October, the Board must adopt a Resolution to Determine
Estimate of Funds and approve a TITA notice if needed.
It has already been determined that no TITA will be needed this
year. In November the
Board will approve a Certification of Compliance with TITA which will
be filed with the county. The
Levy will be adopted in November.
M.
Durbin praised the finance manager and the finance clerk for doing
such a good job and for their frugality with tax payer dollars.
B.
Personnel/Policy
– T. Hock stated the Personnel/Policy Committee met on September 21,
2011. There will be a
first read of policies 810, 820 and 850 later in the meeting.
C.
Physical
Plant – J. Huff stated there was no Physical Plant Committee
meeting. They are waiting for all the outdoor projects to be finished
before meeting again.
D.
Steering
Committee – J. French stated the Steering Committee met on October 5th
to try to wrap up everything to present the finished product to the
Board and the public.
VIII.
Unfinished
Business
A.
Directors Search – R. Flint reminded Trustees that there are six
Board Meetings coming up; please keep the following days open:
November 9 – Regular Board Meeting, November 17 – discuss
dossiers, November 29 & 30 – Interviews, December 6 & 7 –
Interviews.
IX.
New Business
J.
McLennan asked Trustees for dates they would be available for a one on
one meeting.
A.
Accept Annual Audit
MOTION:
M.
Durbin moved to accept the audit report as presented by Knutte &
Associates on October 12, 2011. C.
Sehy seconded. Roll Call
Vote – All Aye
B.
Approve TITA notice (if applicable)
K.
Seelig stated there will be no TITA needed this year.
C.
Executive Session Tapes
R.
Flint stated this will be discussed in the Executive Session.
D.
Per Capita Grant Application
K.
Seelig and Trustees discussed the application and reviewed the Trustee
questions and answers.
MOTION: T.
Hock moved to approve the Per Capita Grant Application.
J. French seconded.
E.
Revisions for Policies 810, 820 and 850
This
was a first read of policy changes.
There was some discussion about policy 810; J. French suggested
taking out the words “as a guideline.”
Policy 820 would change the word spouse to domestic partner.
Policy 850: LLD is a smoke free campus; the words “except on
rental property” should be added.
C. Sehy and M. Durbin suggested that signs stating LLD is a
“Smoke Free Campus” should be posted.
The suggestion was made to bring policy 605: Library Closing
Policy to the November Board Meeting to be discussed.
The Board discussed the employee recognition policy under Staff
Development and suggested they review that policy again. There will be
a second read of these policies at the November Board Meeting.
F.
Resolution to Determine Estimate of Funds – Action Required
MOTION:
C.
Sehy moved to approve R 12-02: Resolution to Determine Estimate of
Funds for 2011-2012 Fiscal Year. T.
Hock seconded. Roll Call
Vote – All Aye
MOTION:
J. Huff moved to go into Executive Session for 5ILCS
120/2(c)(21) Discussion of minutes of meetings lawfully closed under
this Act, whether for purposes of approval by the body of the minutes
or semi-annual review of the minutes as mandated by Section 2.06. C.
Sehy seconded. Roll Call
Vote – All Aye
The
Board went into Executive Session at 8:54 p.m.
The
Board returned to Open Session at 9:00 p.m.
MOTION:
J. Huff moved to release the Executive Session minutes from May 20,
2009. T. Hock seconded.
Roll Call Vote – All Aye
MOTION:
J.
French moved to destroy the Executive Session tapes from April 9,
2008, April 15, 2009, May, 20, 2009, July 8, 2009, and July 23, 2009.
J. Huff seconded. Roll
Call Vote – All Aye
C.
Sehy asked about the steep drop-off at the outdoor amphitheater and
how that is being addressed. K.
Seelig stated our landscaper, J. Ruhl, is looking for benches or
planters that would fit the area.
XI.
Adjourn
MOTION:
M.
Durbin moved to adjourn the meeting.
J. Huff seconded. Voice
Vote – All Aye
The
meeting adjourned at 9:15 p.m.
Recorded
by
_______________________________
Eileen
Soliday, Recording Secretary
Approved
by the Board of Trustees on November 9, 2011
_______________________________
John
Huff, Secretary of the Board
PUBLIC
HEARING FOR B & A
September
14, 2011
The
Public Hearing was called to order at 7:00 p.m. at the Lisle Library
District, 777 Front Street, Lisle, Illinois.
I.
Roll Call
Present:
Richard
Flint – President
Jay
French – Vice President
Mary
Ellen Durbin – Treasurer
John
Huff – Secretary
Teri
Hock – Trustee
Absent:
Cathy
Melton – Trustee
Colleen
Sehy – Trustee
Also
Present:
Katharine
Seelig – Acting Director
Eileen
Soliday – Recording Secretary
Tom
Hummel – Lisle Resident
Leslie
Price – Lisle Resident (arrived 7:08 p.m.)
II.
Public Hearing for Budget and Appropriations Ordinance 12-02
R.
Flint asked if anyone had any comments about the Budget and
Appropriations Ordinance the Board would be passing later in the Board
Meeting.
Lisle
resident, T. Hummel, suggested the library begin charging fees for
CD’s and DVD’s. He
felt that the extra funds derived from these fees could be used to
lower Lisle residents homeowner taxes.
He suggested the library limit its offer of a salary for its
new Executive Director to $90,000.
He also suggested the library charge fees for its ESL (English
as a Second Language) classes and the use of its resources.
J.
Huff stated that the library did charge fees for its CD’s and
DVD’s until a year ago. Other
neighboring libraries were not charging fees for these items so LLD
dropped the fees also; but we did increase the late charges.
After the drop in fees, K. Seelig stated the circulation of
these items nearly doubled and patrons were very happy.
AV items account for a significant portion, about one-third, of
the library’s circulation.
L.
Price stated she appreciated the letter from the Board about bush
trimming and snow removal. R.
Flint assured her the library wants to make things right with its
neighbors and the landscapers will be told to trim the bushes and to
be more courteous when plowing snow in the winter.
T.
Hummel also thanked the Board for his letter.
He stated he was not aware that Downers Grove library was a
Municipal library and Lisle Library is a District library so his
suggestion of sharing one Director was not feasible.
R.
Flint asked if anyone had any more comments about the Budget and
Appropriations Ordinance. No
one responded.
III.
Adjourn
M.
Durbin moved to close the Public Hearing for the B&A.
T. Hock seconded. Voice
Vote – All Aye
The
meeting adjourned at 7:20 p.m.
Recorded
by
______________________________
Eileen
Soliday, Recording Secretary
Approved
by the Board of Trustees on the 12th day of October, 2011.
Approved
by
______________________________
John
Huff, Secretary of the Board
September
14, 2011
The
September Board Meeting was called to order at 7:30 p.m. at the Lisle
Library District,
777 Front Street
,
Lisle
,
Illinois
.
I.
Roll
call
Present:
Richard
Flint – President
Jay
French – Vice President
Mary
Ellen Durbin – Treasurer
John
Huff
– Secretary
Colleen
Sehy – Trustee
Teri
Hock – Trustee (arrived at 7:31 p.m.)
Absent:
Cathy
Melton – Trustee
Also
Present:
Katharine
Seelig – Acting Director
Eileen
Soliday – Recording Secretary
Beth
McQuillan – Director of Technical Services
Tatiana
Weinstein – Director of Adult Services
Tom
Hummel – Lisle Resident
Jim
Filliung – Architect
Joe
McLennan – Consultant
Wesley Gosselink – Principal of
Tate
Woods
School
II.
Opportunity
for Visitors to Speak
Wesley
Gosselink brought the Library a “Cookie Bouquet” as a thank you
for the collaboration between school and library, with a special thank
you to Lindsey Dorfman and the Youth Services staff.
III.
Consent Agenda
A.
Approve
Minutes of August 10, 2011 Board Meeting
B.
Approve
Minutes of August 10, 2011 Executive Session
C.
Approve
Minutes of July 21, 2011 Special Board Meeting
D.
Approve
Minutes of August 3, 2011 Steering Committee Meeting
E.
Acknowledge
Treasurer’s Report, 08/31/11, Investment Activity Report, 08/31/11,
Current Assets Report, 08/31/11, Revenue Report, 08/31/11, and Expense
Report, 08/31/11
F.
Authorize
Payment of Bills, 09/14/11
R.
Flint asked that the second to the last page of the Board Minutes of
August 10, 2011 be changed to correct the spelling of the name Keister
and to remove the employee name from two statements.
The first should read: “the email should have come from K.
Seelig or R. Flint.” The
second should read: “the wording of the email may have been terse,
but suggested it was trying to convey the displeasure of the Board in
Mr. Keister’s work.”
MOTION:
M. Durbin moved to approve the Consent Agenda with changes.
J. Huff seconded. Roll
Call Vote – All Aye
J.
Filliung discussed the progress of the exterior projects.
He stated the work is a little behind, partly due to the
weather, partly because the roof removal on the original part of the
building was harder to take off than anticipated.
The spray foam insulation is done, the tuck pointing has been
completed. The
electricians are working now on the wiring for the lighting and the
foundation work for the canopy is scheduled to begin on Friday,
September 16th. The
glass for the canopy is taking longer to arrive because it is a
special order.
J.
McLennan discussed his modified proposal to the Board for the library
Strategic Plan. He
attended one of the Steering Committee meetings and stated he was
impressed by the collaboration between Board and Staff.
He suggested his proposal could help the library finalize a
Strategic Plan that would have a dashboard and signal lights to keep
everyone on track. If his
proposal is approved, he would like to meet one on one with each Board
member and would also sit in on Board meetings to get a feel for the
direction of the Board. He
suggested he could help with the recruitment of the new Executive
Director. He would be
available for other needs as they become identified.
C. Sehy suggested a new Trustee training program is needed.
J. McLennan stated he could help with that.
IV.
Director’s Report
A.
Assign
Trustees for “Review of Bills Next Month”
Review
September billings in October – C. Sehy and C. Melton
K.
Seelig stated plumbing repairs had to be done to the staff restroom.
Ready, Set, Go
was a success. Over 225
people participated and had a good time.
Staff gave away all the prizes, freebies and food they had
purchased for the event.
The
library will have participated a total of three times in the French
Market this year. It has
been a very successful program.
The
library may have to close the front entrance for a few hours on
Friday, September 16th due to drilling that needs to be
done to pour a foundation for the new canopy.
The
library received a check from our garbage haulers insurance company
for the light pole that was knocked over by a garbage truck.
A “change order” was signed to repair the pole along with
the other electrical work scheduled.
The
Jane Shaw sculpture is now on display in the atrium window area along
with the Dennis Huslig sculpture.
R.
Flint and K. Seelig attended an intergovernmental meeting where they
learned: The Lisle Park
District is concerned with young people congregating in the parks.
There was a “flash mob” causing problems at the Eyes to the Skies festival. The Big
Apple and Vini’s
restaurants are both closed.
Lisle
School District
202 Superintendent, Dr. Patricia Wernet, will retire at the end of
this school year.
Lisle Library has been featured in the Trib
Local with its good reads for adults and its Meebo instant messaging
service.
Jonathan Alter will be the featured speaker
at the Irv Goldstein Lecture to be held at the
Lisle
Senior High School
on November 20, 2011. Tickets
are free.
V.
Assistant Director’s Report
Normal
computer maintenance.
VI.
Communications
K.
Seelig read a thank you letter and displayed a plaque awarded to the
library from
Bridge
High School
. The Library has been
listed as a supporter of
Bridge
High School
in the Little Friends benefit program.
K.
Seelig received an update from J. Ruhl and the landscaping project.
J. Ruhl is waiting for the electricians to supply the landscape
area with wiring so that he can finish the project.
He reported the
Village
of
Lisle
is concerned with the drop-off at the northern edge of the project.
J. Ruhl will suggest some ways the problem can be corrected.
He would also like to prune some of the larger trees on the
property as there are many dead branches that should be removed.
Literacy
DuPage sent a thank you note for its partnership and support.
The
Lisle Reporter newspaper is back in print.
It is a Suburban Life Publication.
VII.
Committee Reports
A.
Finance
M.
Durbin stated that according to statutory requirements:
1.
In
September the Board needs to approve a Budget and Appropriation
Ordinance.
2.
In
October the Board will see if we need to file a TITA, which will
require a Black-Bordered
notice in the newspaper. It
does not look as though we will need a TITA this year.
3.
In
November the Board will adopt the Levy
4.
In
December the Board will move any surplus to the Special Reserve fund.
The
library receives 95% of its revenue from property taxes.
We expect to have a surplus this year.
We have received 76% of our tax levies so far.
1.5
million dollars has been invested by MB Bank.
We
hope to have the Auditors at the October meeting.
B.
Personnel/Policy
Last
meeting was postponed, next meeting will be Wednesday, September 21,
2011 at 7:30 p.m.
C.
Physical
Plant
J.
Huff stated the Physical Plant Committee had to be cancelled, but K.
Seelig took R. Flint and J. Huff on a tour of the library grounds.
He was surprised to see picnic tables that he had never known
of on the west side of the building hidden by trees and bushes. He
noted the steep drop off in the front retention pond.
He hopes that the wooden library sign will be replaced with a
lighted informational sign at some point.
He suggested that a bench be put in the newly landscaped area
at the point where the village noted the drop off.
He looked at the trees and noted that some need pruning.
He suggested all Trustees take a tour of the library grounds,
it was very informational.
D.
Steering
Committee
B.
McQuillan stated the Steering Committee met on Wednesday, August 31,
2011. They were working on
wordsmith strategies. They
are also drawing a timeline and discussing a narrative of the work
being done. They are
interested in hearing stories of how Lisle Library improved the lives
of its patrons. J.
McLennan made some good suggestions for the group.
The next Steering Committee meeting will be Wednesday, October
5, 2011 at 6:30 p.m.
VIII.
Unfinished Business
A.
Construction Update – Jim Filliung
This
was covered earlier in the meeting.
B.
Consultant – Joe McLennan
There
was some discussion about J. McLennan’s proposal.
MOTION:
J.
Huff moved to approve the Proposal for Consulting and Facilitation
Services to the Lisle Library District as offered by Joe McLennan.
C. Sehy seconded. Roll
Call Vote – M. Durbin – Aye, R. Flint - Aye,
J. French – Nay, T. Hock – Aye, J. Huff – Aye, C. Sehy
– Aye.
C.
Director’s Search
K.
Seelig spoke to L. Elam who told her there have been 25 inquiries and
20 applications for the Directors job opening.
The review of the dossiers will be Thursday, November 17, 2011.
K. Seelig will ask L. Elam to have the dossiers ready a few
days before so that Trustees can read them over and be ready to
discuss the applicants and choose four candidates.
Trustees were asked to choose four dates for 90 minute
interviews of these finalists. The
dates chosen were: November
29, November 30, December 6 and December 7, 2011.
IX.
New Business
A.
Approve Public Notice for Ordinance 12-03
MOTION:
J.
Huff moved to approve the Public Notice for Ordinance 12-03.
T. Hock seconded. Roll
Call Vote – All Aye
B.
Approve Ordinance 12-03: Ordinance Determining to Levy an Additional
Tax of .02% for the 2011-2012 Fiscal Year
MOTION:
M.
Durbin moved to approve Ordinance 12-03: Ordinance Determining to Levy
an Additional Tax of .02% for the 2011-2012 Fiscal Year.
C. Sehy seconded.
Roll Call Vote – All Aye
C.
Adopt B&A Ordinance 12-02
MOTION:
T. Hock moved to adopt Ordinance 12-02: Budget
and Appropriation Ordinance for the Lisle Library District for Fiscal
Year 2011-2012.
J. Huff seconded.
Roll Call Vote – All Aye
D.
Approve Certified Estimate of Revenues by Source
MOTION:
M.
Durbin moved to approve the Chief Fiscal Officer’s Certificate of
Estimated Revenue for the Lisle Library District.
J. French seconded.
Roll Call Vote – All Aye
K.
Seelig asked that the Trustees review Chapter 2 - Governance and
Administration from Serving Our Public 2.0: Standards for Illinois Public Libraries as
part of a requirement for the Per Capita Grant application that will
be approved at the October Board Meeting.
J.
Huff stated he was in the library the day the roof was being installed
over Youth Services. The
fumes in the library were very bad and he suggested staff should be
compensated for having to endure that day.
He felt a lunch for the staff should be in order.
Trustees agreed and R. Flint suggested a thank you card for
staff be included.
X.
Executive Session
There
was no Executive Session needed.
XI.
Adjourn
MOTION: J.
Huff moved to adjourn the meeting.
J. French seconded.
Voice Vote – All Aye
The
meeting adjourned at 8:36 p.m.
Recorded
by
____________________________
Eileen
Soliday, Recording Secretary
Approved
by the Board of Trustees on the 12th day of October, 2011.
Approved
by
____________________________
John
Huff
,
Secretary of the Board
August
10, 2011
The
August Board Meeting was called to order at 7:30 p.m. at the Lisle
Library District, 777 Front Street, Lisle, Illinois.
I.
Roll
call
Present:
Richard
Flint – President
Mary
Ellen Durbin – Treasurer (arrived at 7:37 p.m.)
John
Huff – Secretary
Teri
Hock - Trustee
Cathy
Melton – Trustee
Colleen
Sehy – Trustee
Absent:
Jay
French – Vice President
Also
Present:
Katharine
Seelig – Acting Director
Eileen
Soliday – Recording Secretary
Ann
Lin – Director of Circulation Services
Beth
McQuillan – Director of Technical Services
Tatiana
Weinstein – Director of Adult Services
Visitors:
Tom
Hummel – Lisle Resident
Lynn
Elam – Miriam Pollack Search Consultant
II.
Opportunity
for Visitors to Speak
Tom
Hummel stated he heard Lisle Library was looking for a new Director.
He suggested that the Lisle Library Board look into the possibility of
sharing one library director with Downers Grove Public Library who had
just hired new Director, Rick Ashton, who comes from the highly ranked
Denver Public Library. R.
Flint thanked T. Hummel for his suggestion and stated he would look
into the possibility.
III.Consent
Agenda
A.
Approve
Minutes of July 13, 2011 Board Meeting
B.
Approve
Minutes of July 13, 2011 Executive Session Meeting
C.
Approve
Minutes of July 13, 2011 Strategic Plan Committee Meeting
D.
Approve
Minutes of July 20, 2011 Personnel/Policy Committee Meeting
E.
Approve
Minutes of July 27, 2011 Committee of the Whole Meeting
F.
Approve
Minutes of August 3, 2011 Strategic Plan Committee Meeting
G.
Acknowledge
Treasurer’s Report, 07/31/11, Investment Activity Report, 07/31/11,
Current Assets Report, 07/31/11, Revenue Report, 07/31/11, and Expense
Report, 07/31/11
H.
Authorize
Payment of Bills, 08/10/11
MOTION:
J. Huff moved to approve the Consent Agenda.
C. Sehy seconded. Roll
Call Vote – All Aye
R.
Flint asked Lynn Elam to speak about the Director Search.
Lynn
Elam discussed the steps of the Director Search process.
She is expecting a three and one half month timeline.
She asked the Board about the minimum qualifications for the
position. She would like
to get input from the staff. The
ad should be in place by next week and she hopes to have eight top
candidates interviewed both by telephone and in person with a written
dossier by mid November. The
Board will choose the four top candidates who will visit and tour the
library and be interviewed by the Board.
At that time, Miriam Pollack and Lynn Elam will sit down with
the Board and discuss the pros and cons of each of the candidates in
order to make a final decision. All
this will be done timely and orderly in a three and one half month
cycle. The dossiers will
be ready by November 11, 2011 and the review of dossiers will be done
on November 16, 2011. Final interviews will be the week of November
28, 2011.
The
Board decided the minimum salary level for the Director position will
be $100,000. K. Seelig
will email Lyn Elam the benefit package information for the job
advertisement.
Lynn
Elam asked the Board what they wanted the candidates to know about our
library and community. Some
of the things mentioned were: Lisle Library is a World Class library
with a small town feel, we are technology oriented, we have a generous
staff, we are a District library, we are in very good financial
standing, our reciprocal borrowers come because we are friendly, and
our staff go above and beyond for our patrons.
The
Director Job will be advertised nationally and locally: it will be in
ILA, ALA, RAILS Career Central, The Heartland, Library Schools, and
Library Gig among others. Lynn
Elam will work with K. Seelig on the wording of the ad and she asked
K. Seelig to select two dates for the week of November 28, 2011 for
final interviews. These
meetings must be posted according to the Open Meetings Act.
R. Flint thanked Lynn Elam for coming.
III.
Director’s
Report
A.
Assign
Trustees for “Review of Bills Next Month”
Review
August billings in September– M. Durbin and T. Hock
K.
Seelig reported that the stair project is finished and looks good.
Our
annual Ready, Set, Go, Open House is set for Saturday, August 29, 2011
from 10 – 4 p.m.
The
Library will participate again in the French Market in downtown Lisle
on Saturday, August 13, 2011.
A
pole light in the East parking lot was knocked down by the Garbage
truck last week. Allied
Waste will pay for the cost of replacing the light.
It will be done at the same time the new parking lot lights are
installed.
The
Roof project will be done in three phases and there will be closings.
1.
August
17, 18, 19: Youth Services – The library will be open but Youth
Services will be closed off for safety reasons, they will have limited
materials available for patrons in the Meeting Rooms.
2.
August
20, 21: Meeting Rooms and Entrance – The whole library will be
closed till 4:00 p.m. for safety reasons.
Staff will enter through delivery doors and will be working
normal hours.
3.
August
24, through September 2: Main Library and Office areas – The
non-fiction and atrium areas along with Adult Services, Administration
and Tech Services offices will be closed until 4:00 p.m. for safety
reasons. Staff will be working, but will be temporarily displaced.
The
whole roof should be done by Labor Day weekend.
C.
Melton asked if staff will get their hours.
K. Seelig stated most staff will be able to work around the
schedule and do other duties elsewhere, but there will be some staff
who will be affected, it cannot be helped.
There will be a joint library training workshop “Reimagine,
Reinvent, Reallocate: Our New Reality” on August 30, 2011.
Most staff will be attending this conference as it falls on a
day the library will be closed.
IV.
Assistant
Director’s Report
Polaris has asked that Lisle Library District participate in a
new formal endorsement program of their product for potential
customers. We have already
been doing that informally, so the endorsement is only a formality.
V.
Communications
The
library has welcomed its first new Navistar employee as a reciprocal
borrower
T.
Weinstein received a note from a patron who will be moving and thanked
the staff for all their help in the years she has lived in Lisle.
K.
Seelig received a letter of praise for YS Assistant Director, Vicki
Rakowski.
The
speaker for this year’s Goldstein Lecture will be Jonathan Alter,
author and print and broadcast journalist.
The Lecture will be on Sunday, November 20, 2011 at the Lisle
Senior High School.
VI.
Committee
Reports
A.
Finance
– No Meeting planned. M.
Durbin gave an update stating the library has $4.4 million in the
Money Market. MB Financial
Bank is actively making purchases for the library; $500,000 has been
invested already. She stated the library is required to create a
B&A with 20% extra just in case it received a windfall of some
kind throughout the year. The
Board will be approving the tentative B&A tonight and on September
14, 2011, they will approve the final B&A.
In October we will do the TITA if applicable and in November we
will adopt a final Tax Levy. The library has received 50% of tax levy
money so far.
B.
Personnel/Policy
– T. Hock stated the Personnel/Policy Committee met on July 20,
2011. They are in the
process of reviewing the employee handbook.
A meeting was tentatively scheduled for August 17, 2011 at 7:30
p.m. if the attorney responds with an answer to a question by then.
C.
Physical
Plant – A meeting is planned for September 7, 2011 at 7:00 p.m. J.
Huff would like to invite the Architect and the Landscaper to this
meeting for an update of the exterior projects. The library received a
survey from a new program, “Build Illinois Bond Fund,” which may
grant money for capital needs of Public Libraries.
K. Seeling is working on the survey.
D.
Strategic
Planning Committee – B. McQuillan reported the Strategic Planning
Committee met to finalize the language for our strategies.
They are now working on how to distribute the final product.
VII.
Unfinished
Business
A.
Executive Session Tapes
R.
Flint stated the Board needs to decide whether or not to destroy
Executive Session tapes over 18 months old and discuss opening or
keeping closed the minutes from FY2010-11 later, in Executive Session.
B.
Approve Secretary’s Minutes
R.
Flint and C. Melton reviewed the minutes for FY2010-2011.
MOTION:
C.
Melton moved to approve the Secretary’s minutes for FY2010-11.
T. Hock seconded. Roll
Call Vote – All Aye
C.
Director’s Search
This
was discussed earlier with Lynn Elam.
K. Seelig and the Board discussed the updated Director’s Job
Description.
IX.
New Business
A.
Approve Notice of Public Hearing on B & A
B.
Approve tentative B & A
MOTION:
C.
Melton moved to approve the Notice of Public Hearing on the Budget and
Appropriation Ordinance of the Lisle Library District, DuPage County,
Illinois and also approve the tentative B&A for the Lisle Library
District. M. Durbin
seconded. Roll Call Vote
– All Aye
C.
Approve IPLAR
K. Seelig explained IPLAR – Illinois
Public Library Annual Report.
MOTION:
T.
Hock moved to approve the IPLAR report.
J. Huff seconded. Roll
Call Vote – All Aye
X.
Executive Session
MOTION:
C.
Sehy moved to go into Executive Session for 5ILCS 120/2(c)(21)
Discussion of minutes of meetings lawfully closed under this Act,
whether for purposes of approval by the body of the minutes or
semi-annual review of the minutes as mandated by Section 2.06.
T. Hock seconded. Roll
Call Vote – All Aye
The
Board went into Executive Session at 9:00 p.m.
The
Board came back into Open Session at 9:09 p.m.
MOTION:
J.
Huff moved to destroy the Executive Session tapes from April 15, 2009
and May 20, 2009. T. Hock
seconded. Roll Call Vote
– All Aye
MOTION:
T. Hock moved to open the Executive Session minutes from July 7, 2010,
November 22, 2010, December 08, 2010, April 13, 2011, and May 11,
2011. M. Durbin seconded. Roll
Call Vote – All Aye
C.
Melton expressed her disappointment in the email that was sent to Mr.
Keister. She felt the tone
was unnecessarily harsh and the email should have come from K. Seelig
or R. Flint. C. Sehy
stated she did not find the tone to be unkind, only factual.
M. Durbin stated the wording of the email may have been terse,
but suggested it was trying to convey the displeasure of the Board in
Mr. Keister’s work.
XI.
Adjourn
MOTION:
J.
Huff moved to adjourn the meeting.
T. Hock seconded. Voice
Vote – All Aye
The
meeting adjourned at 9:21 p.m.
Recorded
by
____________________________
Eileen
Soliday, Recording Secretary
Approved
by the Board of Trustees on the 14th day of September,
2011.
Approved
by
____________________________
John
Huff, Secretary of the Board
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to Top
July 13, 2011
The
July Board Meeting was called to order at 7:30 p.m. at the Lisle
Library District, 777 Front Street.
I.
Roll
call
Present:
Richard
Flint – President
Jay
French – Vice President
Mary
Ellen Durbin – Treasurer
Cathy
Melton - Trustee
Colleen
Sehy – Trustee
Absent:
John
Huff – Secretary
Teri
Hock – Trustee
Also
Present:
Katharine
Seelig – Acting Director
Eileen
Soliday – Recording Secretary
Tatiana
Weinstein – Director of Adult Services
II.
Opportunity
for Visitors to Speak
None
III.
Consent
Agenda – Action Required
A.
Approve
Minutes of June 8, 2011 Board Meeting
B.
Approve
Minutes of June 8, 2011 Strategic Plan Committee Meeting
C.
Approve
Minutes of June 6, 2011 Special Board Meeting
D.
Approve
Minutes of June 22, 2011 Finance Committee Meeting
E.
Approve
Minutes of July 7, 2011 Special Board Meeting
F.
Acknowledge
Treasurer’s Report, 06/30/11, Investment Activity Report, 05/31/11,
Current Assets Report, 06/30/11, Revenue Report, 06/30/11, and Expense
Report, 06/310/11
G.
Authorize
Payment of Bills, 07/13/11
MOTION:
M.
Durbin moved to approve the Consent Agenda.
C. Melton seconded. Roll
Call Vote – All Aye
IV.
Director’s
Report
J.
Huff and C. Sehy will review the July billings in August.
K.
Seelig reported statistics were up in all categories since last year.
The
new boiler has been installed in the west end mechanical room.
A new air conditioner has been installed in the server room.
K.
Seelig stated the library had to be closed on Monday, July 11, 2011
because there was no power due to the storm that came through that
morning. K. Seelig tried
to call R. Flint, but he was working and she could not make contact.
She then called J. French who made the decision to close the
library at 10:30 a.m. and
re-open at 3:00 p.m. if the power came back on by then.
The power did not come back, therefore the library was closed
all day. Full time staff
will be paid for the day and part time staff who arrived for work in
the morning will also be paid for their normal working hours.
Beginning
July 14, 2011, there will be a weekly meeting between the contractor,
the architect and K. Seelig to discuss the progress of the exterior
projects.
The
new office furniture for Technical Services will be delivered on July
14, 2011.
Technical
Services staff are scheduled to work the Library Booth at the French
Market on Saturday, July 16, 2011.
R. Flint will also attend and play his guitar.
The
stairwell carpet, molding, and nosing’s are going to be replaced for
safety reasons as materials are coming loose.
The project will cost $3,960 and take two days to finish.
V.
Assistant
Director’s Report
K.
Seelig stated the power outage was a good test of the back-up system,
the web server stayed up for about three and a half hours.
One server lost a hard drive due to the situation.
K.
Seelig is working on restoring a loss of connectivity in the
Circulation Department, possibly a problem with the fiber cables or
their connectors.
VI.
Communications
VII.
Committee
Reports
A.
Finance
M.
Durbin stated the Finance Committee met with Terese Krafcheck from MB
Financial on June 22, 2011 to go over the library’s contract with MB
Financial Bank. Due to the
low interest rates, T. Krafcheck suggested the Board revise the
restrictions made on investments.
She would like to make laddered investments for the library.
M.
Durbin stated that two CD’s came due at Lisle Savings and Loan and
that they were rolled over. Another
CD is coming due at Beverly Bank, but the rollover interest rate is so
low, the CD will be closed and the money moved to MB Financial Bank.
The
Finance Committee will meet again soon to examine current investment
policies.
C.
Sehy stated the Board did loosen up investment guidelines recently for
MB Financial. M. Durbin
agreed, but stated the interest rates are going down even further than
expected at that time and guidelines need to be adjusted even further.
B.
Personnel/Policy
– No meeting scheduled
C.
Physical
Plant – No meeting scheduled
D.
Steering
Committee
J.
French stated the Steering Committee met July 13, 2011.
There were 204 responses to the survey; the results will be
included in the August Board packets.
A SWOT analysis is being done.
The Committee will narrow down the results of the SWOT analysis
for the Board to review at the September Board meeting.
VIII.
Unfinished
Business
IX.
Director’s
Search
R.
Flint stated that J. Keister has met with staff to discuss their
ideas. There will be
regular communication between K. Seelig, R. Flint, T. Weinstein and J.
Keister which will be shared with the Board at regular board meetings
or through emails. R.
Flint asked the Board if they were interested in “rolling
interviews.” The Board
was not in favor, they would prefer a block of time to interview
candidates. They would
like to see the top five or six resumes and decide who to interview.
They would not like the salary to be specified in the online
posting of the job. R.
Flint noted that staff found the LLD Director job search posted
online, but with Fountaindale Library information.
K. Seelig demonstrated J. Keister’s webpage for LLD for the
Board, noting that it is a draft web page but it is live for anyone to
see. The Board asked K.
Seelig to have J. Keister take down the live webpage until he is
finished constructing it and it has been approved by the Board.
J. Keister will not put together a job description for the
Director position. K.
Seelig gave the Board ideas for a revised job description and will
look for more. R. Flint
stated the Board needs to have a Committee of the Whole meeting to put
together a job description J. Keister can use.
A meeting was scheduled for July 27, 2011 at 7:00 p.m.
R. Flint would like to reserve the right to look at all the
resumes if so desired. R.
Flint noted J. Keister is also doing a job search for Navistar, our
lawyer states there is no problem of conflict of interest.
The Board will not pursue.
The
new Director will need an orientation program.
There should also be a reception held at the library.
X.
New
Business
R.
Flint noted that he and new trustee, C. Melton, will read and examine
the Secretary’s Minutes for FY 2010-11.
A.
Executive Session Records
E.
Soliday will pull out all Executive Session minutes over 18 months
old. R. Flint and K.
Seelig will read them and decide whether to open the minutes to the
public, or destroy them.
B.
Approve Financial Plan
MOTION:
M.
Durbin moved to approve the revised MB Financial plan allowing a
laddered investment plan with no more than a four year out term and
removing the rate restrictions. C.
Melton seconded. Roll Call
Vote – M. Durbin – Aye, R. Flint - Aye, J. French – Aye, C.
Melton – Aye, Colleen Sehy - Nay
XI.
Executive Session
MOTION:
J. French moved to go into Executive Session for 5ILCS
120/2(c)(11) Litigation,
when an action against, affecting or on behalf of the particular
public body has been filed and is pending before a court or
administrative tribunal, or when the public body finds that an action
is probable or imminent, in which case the basis for the finding shall
be recorded and entered into the minutes of the closed meeting.
C. Sehy seconded. Roll
Call Vote – All Aye
The
Board went into Executive Session at 8:39 p.m.
The
Board returned to Open Session at 8:45 p.m.
XI.
Adjourn
MOTION:
M. Durbin moved to adjourn the meeting.
J. French seconded. Voice
Vote – All Aye
The
meeting adjourned at 8:46 p.m.
Recorded
by
____________________________
Eileen
Soliday, Recording Secretary
Approved
by the Board of Trustees on the 10th day of August, 2011.
Approved
by
_____________________________
John
Huff, Secretary of the Board
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July
7, 2011
The
July 7, 2011 Special Board Meeting was called to order at 7:30 p.m. at
the Lisle Library District, 777 Front Street, Lisle, Ilinois.
I.
Roll Call
Present:
Richard
Flint – President
Jay
French – Vice President
Mary
Ellen Durbin – Treasurer
John
Huff – Secretary
Teri
Hock – Trustee
Cathy
Melton – Trustee
Absent:
Colleen
Sehy – Trustee
Also
Present:
Jim
Filliung - Architect
Kathy
Seelig – Acting Director
Eileen
Soliday – Recording Secretary
R.
Flint, K. Seelig, J. Filliung, and J. Huff, chairman of the Physical
Plant Committee, attended the bid opening on July 6, 2011 which took
approximately one hour.
There were nineteen bidders.
J. Filliung stated he calculated and compared the bids and
contractors credentials.
He suggested the Board choose R.L. Sohol General Contractor to
do the project for a total cost of $329,400.
There was some discussion about the cost of the project and the
timeline to finish. R. Filliung said it would take approximately three
weeks for the roofing project and four weeks to order materials for
the canopy.
The entire project should be finished by October 1, 2011.
MOTION:
M. Durbin moved that the Board enters into a contract with R.L. Sohol,
General Contractor, for miscellaneous exterior projects in the amount
of $329,400.
C. Melton seconded.
Roll call vote - All Aye
MOTION:
C.
Melton moved to adjourn the meeting.
T. Hock seconded.
Voice Vote – All Aye
The
meeting adjourned at 8:15 p.m.
Recorded
by
___________________________
Eileen
Soliday, Recording Secretary
Approved
by the Board of Trustees on the 13th day of July, 2011.
Approved
by
___________________________
John
Huff, Secretary of the Board
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to Top
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© 1997, 2011 Lisle Library District, Lisle, Illinois. All Rights Reserved.
